Apparel and Promotional Items

Stafford Municipal School District is soliciting proposals under RFP 25-003 for an Indefinite Delivery and Indefinite Quantity contract for apparel and promotional items. The contract term is up to five years with a possible 90-day transitional extension. Proposals must be submitted electronically via the HCDE eBid System by June 26, 2025. The district will utilize a best-value trade-off methodology for the award, evaluating vendors based on product quality, financial capability, past relationship with the district, price, experience, and references. Vendors are required to submit a comprehensive packet including a Conflict of Interest Questionnaire, IRS Form W-9, and various certifications regarding felony convictions and antitrust compliance. Performance is on an as-required basis, with deliveries expected within ten business days of a purchase order. All goods are F.O.B. Destination, freight prepaid. Compliance with federal and state regulations is mandatory, including the Buy America Act, which requires products to contain at least 51 percent U.S. content, and Texas Education Code Chapter 22 regarding criminal history reviews for personnel. Invoices must be itemized and include a purchase order number for payment processing by the district's accounts payable office in Stafford, Texas.