ArcGIS software licenses, support, maintenance, and webhosting

The Department of Financial Services, Office of Information Technology, and the Division of State Fire Marshal in Florida intends to award a single-source contract to Environmental Systems Research Institute, Inc. for ArcGIS software licenses, support, maintenance, and web hosting totaling $58,968. This procurement is justified under Florida Statute 287.057(3) and Rule 60A-1.045, FAC, due to the proprietary and irreplaceable nature of ESRI’s ArcGIS suite, which is essential for maintaining compatibility with existing geospatial systems including the Mine Activity Clearinghouse and the Florida Fire Incident Reporting System. The software enables automated geospatial data processing, real-time public map visualizations, integrated survey collection via Survey123, and content publishing through ArcGIS Pro, StoryMaps, Dashboards, and Experience Builder, all of which are critical for fire fatality reporting and lithium-ion battery fire data management. No competitive process was conducted, as no other vendor could meet the technical requirements, and the award follows a 72-hour public notice period from July 28 to July 31, 2026, during which protests may be filed under Florida law. The place of performance is the State of Florida, with all services delivered electronically, and the Department of Financial Services, located in Tallahassee, serves as the contracting agency with Andrea Brooks designated as the primary point of contact. No formal evaluation factors, inspection criteria, packaging requirements, or option periods are specified, and the contract is structured as a fixed-price acquisition with no delineated period of performance or invoicing procedures provided. The procurement relies on the unique capabilities of ArcGIS to integrate with state systems, and while no FAR clauses apply, the agreement adheres to Florida’s administrative procurement rules for sole-source awards.