ARFQ-1400-AGR2600000013-1 | ADOBE CREATIVE CLOUD MAINTENANCE AND SUPPORT

The contract ARFQ-1400-AGR2600000013-1 is a solicitation issued by the West Virginia Department of Administration, Purchasing Division, for Adobe Creative Cloud Maintenance and Support services to be delivered across state agencies. The scope includes the procurement of specific software licenses: 50 Adobe Acrobat Pro DC licenses, 19 Adobe Creative Cloud All Apps licenses, 2 Adobe InDesign licenses, 1 Adobe Illustrator license, and 40 Adobe Sign licenses, with all pricing details to be finalized in Exhibit A. The contract term is one year, effective May 22, 2026, through May 21, 2027, with no automatic renewals permitted—any extension requires mutual written agreement. Performance is to occur at state facilities in West Virginia, primarily at the Information Technology Division in Charleston, with all deliverables subject to inspection and acceptance by the state upon compliance with specifications and standardized commodity requirements under West Virginia Code. The award will be made to the lowest responsible bidder based on a Lowest Price Technically Acceptable methodology, with strict adherence to mandatory terms being essential for eligibility; non-compliance results in disqualification. The contractor must designate a Contract Manager for ongoing coordination, comply with state security protocols—including background checks and access control for personnel—and operate as an independent contractor with full liability for subcontractors, wages, taxes, and indemnification against all claims arising from their performance. Special requirements include prohibition of used or refurbished items, adherence to state procurement rules, and full disclosure of any conflicting interests, with all modifications requiring written, mutually agreed-upon consent. Invoices must be submitted electronically and paid via EFT or P-Card in arrears, though no formal invoicing system like WAWF is mandated. No contract value is estimable due to uncompleted pricing in Exhibit A, and while socioeconomic preferences for small, women-owned, and minority-owned businesses are recognized under state law, no formal certification or UEI/CAGE code is required for submission. All proposals must be submitted electronically via wvOASIS by the June 3, 2026, deadline, with acknowledgment of all addenda mandatory for responsiveness.