As-Needed Door Repair, Maintenance, Inspection And Replacement Services

The County of Santa Clara has issued Invitation to Bid ITB-PRC-FY27-0080 for as-needed and scheduled door repair, maintenance, inspection, and replacement services across various county-owned or leased facilities. The scope of work includes specialized services for commercial glass entrances from brands such as Stanley, Tormax, Horton Automatics, and Assa Abloy, as well as the fabrication of metal shapes and the annual inspection and reporting of fire rated swing door assemblies in compliance with NFPA 80 guidelines. The contract has a total not-to-exceed value of 2,400,000 dollars for an initial term of one year, with two optional one-year extensions at the discretion of the County. The contract will be awarded to the responsible bidder who submits the lowest responsive bid. To be considered responsive, bidders must provide a completed bid response package and a bid security bond equal to 10 percent of the bid amount. Minimum qualifications for a responsible bidder include at least five years of experience in the door and gate trade, a C-61/D-28 contractor's license, and a proven capacity to handle projects valued at 800,000 dollars or more within a 12-month period. Additionally, bidders must demonstrate experience in hospital settings and the ability to process Infection Control Risk Assessment permits. Key administrative requirements include the submission of payment and performance bonds totaling 100 percent of the contract sum within 10 business days of the award. Personnel must undergo background checks and fingerprinting, with specific disqualifications for recent criminal history. Invoicing must be itemized for labor and materials, with fixtures billed at cost plus a markup not exceeding 15 percent. Bids are due by September 17, 2026, and must be submitted through the designated bidding portal.