ASANA BUSINESS LICENSE RENEWAL - REBID (BRAND ONLY)

The County of Los Angeles, through its Department of Internal Services, has issued a request for bid to renew the ASANA Business License under the identifier RFB-IS-26200815-1, with a strict submission deadline of April 16, 2026, at 12:00 PM PDT. This procurement is for a single line item: a 40-seat annual ASANA Enterprise subscription covering the period from April 30, 2026, to April 29, 2027. The award will be made on a Lowest Price Technically Acceptable basis, meaning all proposals must meet minimum technical requirements—such as providing a valid manufacturer authorization, current software version, and required certifications—to qualify, after which the lowest-priced responsive offer will be selected. Bidders must submit a comprehensive package via the Vendor Self Service portal, including a completed RFB form, Appendix A with exhibits such as the Community Business Enterprise form, a Certificate of Insurance for Technology Errors & Omissions with a minimum $2 million coverage, letters of authorization from the manufacturer, and a formal quotation. Electronic submission is mandatory; hard copies and email submissions are not accepted. The contract imposes strict compliance obligations across multiple domains. Vendors must adhere to California prevailing wage laws and maintain certified payroll records for three years. They are required to carry specific insurance coverage including Technology Errors & Omissions, indemnify the County against Public Records Act-related legal costs, and ensure all software delivered is new, unused, and current. The County enforces a $200,000 annual payment cap per vendor without Board of Supervisors approval and reserves the right to terminate contracts for non-compliance with child support obligations or unsatisfactory performance. Local Small Business Enterprises certified by Los Angeles County’s Department of Consumer and Business Affairs may receive preference, and all socioeconomic status claims must be backed by valid certification. No formal FAR clauses are applied; instead, the terms are governed by county-specific procurement rules outlined in the bid package, which mandate exact formatting requirements—including Excel submission for Exhibit 6—and prohibit deviations without explicit authorization. The performance location for this digital service is unspecified, with delivery required electronically, and inspection and acceptance occur solely at County-designated sites. Payment will be processed via Electronic Funds Transfer upon submission of monthly invoices by the 15th of the following month.