ASSD-0402-EDD2600000012-1 | Database and Application Updating for WVEIS

The West Virginia Department of Education has awarded a direct, sole-source contract to Relational Data, LLC for the continued maintenance, support, and customization of the West Virginia Educational Information System (WVEIS), a legacy student information system hosted on an IBM I Series platform. This non-competitive acquisition, justified under West Virginia Board of Education Policy 8210, is based on the proprietary nature of the OnePoint Portal and Developer Toolkit, which only Relational Data, LLC can operate, maintain, or modify due to exclusive ownership and deep integration with existing infrastructure. The contract period runs from September 1, 2026, through August 31, 2027, with an estimated value between $600,000 and $720,000, consisting of a fixed $600,000 annual license fee, plus optional support and onsite services capped at $100,000 and $20,000 respectively per year. Support services are provided on an as-requested basis with no fixed deliverables or performance milestones, and all work must be conducted to ensure compatibility with the current system without triggering a disruptive replacement. The place of performance is Charleston, West Virginia, with deliverables and services directed to the Department of Education’s Office of Technology. Invoicing must be submitted to the Department of Education’s Procurement Office in Charleston, and billing is governed by strict annual spending limits that include a $150 hourly rate for custom development and $1,000 per employee per day for onsite visits, with travel expenses bundled into the hourly rate. There is no formal Contracting Officer’s Representative or technical evaluation process due to the lack of competition, and no standard FAR clauses, packaging, inspection criteria, or quality standards are explicitly defined. Proprietary technology rights are central to the award rationale, with no alternative vendors capable of servicing the system, and all services must align with the Department’s operational needs without exceeding financial caps. While electronic interest must be registered via the wvOASIS portal, the submission format and file types are not prescribed, and there are no provisions for contract extensions, key personnel designations, security clearances, or subcontracting plans. The award is based entirely on the vendor’s unique ability to sustain a mission-critical system, with no competitive bidding or trade-off analysis conducted.