Authorized Gasboy Service & Repair for Dispensers/Wireless Nozzles and OEM Parts

The City of Pasadena is soliciting bids under solicitation number 2026-IFB-LM-0002 for authorized service and repair of Gasboy fuel dispensers, wireless nozzle readers, and original equipment manufacturer (OEM) parts to support its fleet management fueling operations. Pasadena’s fleet comprises approximately 1,100 vehicles and operates four fuel islands fitted with Gasboy wireless nozzle reader technology, which tracks fuel distribution wirelessly. The contract requires provision of genuine OEM Gasboy parts, authorized repair services for fuel equipment including card readers and wireless nozzles, and timely maintenance to ensure reliability, accuracy in fuel reporting, and prevention of unauthorized fueling. The contract term is five years, and bidders must submit electronic bids via the City’s eProcurement Portal by December 29, 2025. Submission requirements include possession of Gasboy authorization certifications, an electronic bid bond of 5%, and multiple forms demonstrating compliance with City requirements, such as vendor questionnaires and relevant experience forms. The scope emphasizes routine and emergency repair services, with performance measured through adherence to contract specifications and quality standards. Contract administration includes compliance with federal statutes and regulations governing wage rates, labor standards (e.g., Contract Work Hours and Safety Standards Act), environmental requirements (such as use of recovered materials and EPA standards), and anti-discrimination provisions. The contract incorporates clauses addressing federal funding acknowledgment, lobbying certifications, and flows down these requirements to subcontractors. Inspection and acceptance responsibilities lie primarily with the contractor under oversight by city authorities, ensuring contract deliverables meet specifications and federal or local rules. Delivery schedules mandate rapid response times, with orders placed before noon requiring delivery within three hours and others completed by the next business day's end, or within 90 days of order receipt. Although pricing details are not provided, line items cover labor hours for standard and emergency repairs and specific Gasboy-related parts. The solicitation also mandates electronic submission of a robust set of compliance documentation, including proof of insurance, tax identification, business licensing, and fidelity bonds, but no specific packaging, labeling, or FOB terms are outlined. Overall, the contract ensures the uninterrupted operation and maintenance of critical fueling infrastructure essential for Pasadena’s municipal fleet functioning.