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AV Equipment Rental and Technical Support

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State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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This subcontract for the Illinois Law Enforcement Training and Standards Board involves the supply and management of audiovisual equipment for board meeting projects in Springfield, Illinois. The scope of work includes the installation of twelve push-to-talk microphones for U-shaped tables, a floor-standing podium with a gooseneck microphone, and a projector with over 3,000 lumens paired with an eight-foot tripod screen. The contractor is responsible for configuring all sound mixers, amplification, and XLR connections to ensure a fully operational system. Additionally, the agreement requires the provision of an on-site AV technician for two days to support the event. This project falls under NAICS code 511191 and was posted on January 14, 2026.

General Info

AV equipment supply, installation, and technician support for Illinois Law Enforcement Board meetings.

Agency

Illinois Law Enforcement Training and Standards BoardView Agency

NAICS

511191 - Greeting Card PublishersView NAICS

Place of Performance

Springfield, IL, 62701, USA

Set-Aside

NONE

Documents

This scope was carved out of 26-569LETSB-LETSB-B-50728.

The full solicitation package (4 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

26-569LETSB-LETSB-B-50728 | March 4-5, 2026 Springfield Board Meeting Venue

AI Contract Breakdown

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Timeline

PostedJan 14

subcontract

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Organization & Contact Information

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AgencyIllinois Law Enforcement Training and Standards Board

ContactsNo contacts available

OfficeN/A

Organization / Agency

Illinois Law Enforcement Training and Standards Board

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Office AddressN/A

ContactsNo contact information available

Full Description

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Supplies and manages audiovisual equipment for prime contractors on ILETSB board meeting projects in Springfield, IL. Installs 12 push-to-talk microphones for U-shaped tables, a floor-standing podium with gooseneck mic, and a 3,000+ lumen LCD projector with 8-foot tripod screen. Configures sound mixers, amplification, and XLR connections. Provides on-site AV technician for two days. Delivers a fully operational AV system.

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Audio Recording Transcription ServicesThis subcontract for the Illinois Law Enforcement Training and Standards Board involves providing verbatim transcription services for audio recordings. The contractor is responsible for converting State-provided audio into written text that meets specific technical specifications using high-fidelity playback and specialized transcription software. All deliverables must be submitted via email while adhering to rigorous data security and confidentiality protocols. The work is performed in Springfield, Illinois, under NAICS code 812990, supporting prime contractors on agency projects.

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26-569LETSB-LETSB-B-51757 | FY26 Court Reporting Services

Solicitation # 26-569LETSB-LETSB-B-51757

The Illinois Law Enforcement Training and Standards Board is soliciting bids for FY26 court reporting services to support administrative hearings in Springfield and Chicago. The selected vendor will provide certified shorthand reporters licensed through the Illinois Department of Financial and Professional Regulation to produce verbatim transcriptions of official proceedings, whether conducted in person or virtually. To be eligible, vendors must have at least two years of experience providing these services to at least three clients within the last two years. The contract includes a standard turnaround time of ten business days for transcripts, with options for one-day and two-day expedited delivery. Quality standards require a minimum transcript accuracy of 97 percent and specific formatting regarding font size and margins. The contract is awarded to the lowest priced responsive and responsible bidder, with responsiveness defined as full compliance with all bid forms and requirements. Pricing is structured around hourly appearance fees, with a two-hour minimum for in-person engagements and a one-hour minimum for virtual sessions. Mileage may be billed at GSA rates for travel exceeding 60 miles, capped at 100 dollars per engagement. The initial term of the contract is twelve months from the execution date, with a maximum total term not to exceed ten years. Vendors must maintain comprehensive general liability, auto, and worker's compensation insurance and adhere to strict confidentiality and Illinois Freedom of Information Act requirements. All bids must be submitted electronically via the BidBuy portal.

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Ballroom and Breakout Room Rental & SetupThis subcontract agreement with the Illinois Law Enforcement Training and Standards Board involves the provision and configuration of meeting spaces for prime contractors in Springfield, Illinois. The scope of work includes the supply of a 4,000 square foot column-free ballroom and a separate breakout room, with specific layout requirements including a U-shape configuration for 22 people and a theatre-style arrangement for over 100 attendees. The service provider is responsible for arranging registration tables and displaying US and Illinois flags, ensuring all room configurations comply with fire marshal spacing regulations. This procurement, categorized under NAICS code 721110, was posted on January 14, 2026, for performance in the 62701 zip code area.

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26-569LETSB-LETSB-B-50728 | March 4-5, 2026 Springfield Board Meeting Venue

Solicitation # 26-569LETSB-LETSB-B-50728

The Illinois Law Enforcement Training and Standards Board is seeking a hotel venue in Springfield, Illinois, to host its Board meeting on March 4-5, 2026. The selected vendor must provide a comprehensive suite of services, including a ballroom with specific seating arrangements—such as a U-shape setup for 22 people and theatre seating for 100—along with breakout rooms, lodging for 35 rooms at state-compliant rates, and parking for board staff. Technical requirements for audiovisual services are detailed, including a 3,000+ lumen LCD projector, an 8-foot tripod screen, and at least 12 push-to-talk microphones with mixers and speakers. Catering requirements include a breakfast buffet and beverage service for 80 to 100 attendees. The award will be based on the lowest price technically acceptable (LPTA) methodology, requiring all-inclusive pricing with no attrition clauses or hidden fees. Vendors must submit their quotes electronically via the BidBuy portal, ensuring quotes remain valid for 180 days. The contract is governed by the State of Illinois Standard Terms and Conditions, which include mandates for direct billing, net 30-day payment terms, and compliance with the Illinois Procurement Code and prevailing wage requirements. Key legal provisions include the state's right to terminate for convenience with 30 days' notice, the requirement for background checks on personnel, and the stipulation that the contract is contingent upon the availability of appropriated funds.

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