BCBOE Boardroom Audio/Visual/Meeting Upgrade

Burke County Board of Education is soliciting competitive proposals from qualified Audio-Visual Integration Firms for a turn-key technology refresh of its boardroom in Georgia. The project aims to create a high-performance hybrid environment compatible with Microsoft Teams, Zoom, and Google Meet, featuring live streaming capabilities to YouTube. Key technical requirements include the installation of a professional-grade Digital Signal Processing system for acoustic echo cancellation, PTZ camera integration, digital voting solutions, and an assistive listening system compliant with 2010 ADA Standards. The system must adhere to ANSI/AVIXA V202.01:2026 for display positioning and meet WCAG 2.1 Level AA and Section 508 accessibility standards for all user interfaces. Proposals are due by December 2, 2026, and must include one signed original, three hard copies, and a PDF on a labeled USB drive. Evaluation is based on a weighted matrix prioritizing cost (35%), technical competence and design alignment (30%), experience and references (15%), UI/UX design and interoperability (10%), and project timeline feasibility (10%). The selected contractor must maintain professional and cyber liability insurance of at least $1,000,000 per claim and certify compliance with Section 889 of the National Defense Authorization Act regarding prohibited telecommunications equipment. Final acceptance of the installation must occur no later than June 30, 2027, to align with the district's fiscal year.