BMV 5778 BMV License and Registration Fees Posters 35045

This contract involves the printing and delivery of 250 BMV License & Registration Fees posters for the Ohio Department of Administrative Services. The posters are to be single-sided, printed in black ink on 22" x 32" foam core material, with 3/4" grommets in the top corners and slip sheets placed between each poster for protection. The packaging specifications mandate cartons securely palletized in cube form, labeled with specific information, and shipped to the ODPS Alum Creek Facility in Columbus, Ohio, by December 26, 2025. The contract emphasizes strict compliance with Ohio's standard terms and conditions, prohibits subcontracting, and mandates adherence to state policies on offshore services and data storage, requiring contractors to disclose all service and data locations and affirm understanding of executive orders prohibiting offshore activities. The delivery and inspection process is expected to occur at the destination facility, with the government responsible for acceptance based on compliance with detailed product specifications. The solicitation, numbered SRC0000035045, was posted in November 2025 with a response deadline of November 10, 2025, and is estimated to be valued between $5,000 and $15,000. It incorporates a standard set of contract terms revised as of March 31, 2025, and requires bidders to complete an Affirmation and Disclosure Form affirming compliance with state restrictions on offshore services and data. The procurement process uses a double-envelope RFP format, with a six-page limit for the main proposal (excluding exhibits and cost details) and up to four pages for the narrative supporting the cost proposal. The contract emphasizes the importance of detailed packaging, labeling, and delivery instructions, with specific requirements for invoicing and documentation. Evaluation criteria and award methodology are still under development by the department, with no explicit weighting or scoring provided in the current documentation. Overall, the contract emphasizes compliance with state policies, precise technical specifications, and thorough documentation to ensure quality and security standards are met.