Board Governance and Meeting Management Platform

The State Universities Retirement System (SURS) is soliciting bids for a secure, cloud-based Board Governance and Meeting Management Platform to support its Executives, an 11-member Board of Trustees, and six committees. The project involves the implementation of a branded portal with specific user roles and permissions for approximately 35 regular users and two administrative users, as well as the secure migration of historical board materials. Key deliverables include an operational portal, a comprehensive migration report, tailored administrator documentation, and a Quick Start Guide for trustees. The anticipated contract term is three years, with options to extend for two additional years, and a projected start date of April 1, 2027. Qualified vendors must have at least five years of business experience and provide a SOC II or equivalent security report. Proposals will be evaluated based on the proposed solution, implementation methodology, vendor experience, security compliance, cost, and commitment to diversity. All personnel must complete SURS cybersecurity training before starting work, and the vendor must maintain all contract records for five years post-completion. Compliance with the Illinois Prevailing Wage Act and equal opportunity regulations is required, with a strong preference for minority, female, or disability-owned businesses. Proposals must be submitted electronically via the OpenGov Procurement portal by December 18, 2026.