Bridging the Gap: Strengthening the System Response to Domestic Violence Forum

The Virginia Department of Criminal Justice Services is soliciting proposals under URFP-131079 to secure a comprehensive conference facility, lodging, audio/visual equipment, and food and beverage services for the 2027 Bridging the Gap: Strengthening the System Response to Domestic Violence Forum. The event is planned for three consecutive days, with preferred dates of April 20-22, 2027, and must be located in Richmond, Fredericksburg, Charlottesville, or Williamsburg, Virginia. The facility must accommodate approximately 225 individuals, provide 100 additional guest rooms, and ensure all meeting spaces are located within a single building. Lodging rates are capped at the GSA per diem rate, and the facility must adhere to all federal, state, and local fire, health, and ADA compliance standards. This solicitation is a Small Business Set-Aside with award priority given to DSBSD-certified micro, small, women-owned, and minority-owned businesses. Proposals must be submitted electronically via the eVA system by November 17, 2026. Required submission documents include a pricing schedule, vendor data sheets, a small business subcontracting plan, and a detailed narrative outlining the firm's experience with comparable conferences within the last two years. The contract requires strict equipment reliability, including the availability of backup equipment within 15 minutes of failure. Payment terms are set at 30 days following invoice or delivery, whichever occurs last.