Building Management Service - U.S. Consulate General Frankfurt
Contract Overview
Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.
AI Contract Overview
The U.S. Department of State, through the U.S. Consulate General Frankfurt, is conducting market research via a Request for Information to identify qualified vendors capable of providing comprehensive building maintenance services for U.S. Government-owned and leased facilities in the Frankfurt metropolitan area. This RFI is not a solicitation and does not obligate the Government to award a contract or reimburse respondents for preparation costs. The anticipated contract, if issued, would be a hybrid Firm-Fixed-Price Indefinite-Delivery/Indefinite-Quantity (IDIQ) vehicle with a 12-month base period and four one-year options, extending the potential performance period to five years. Services will encompass 24/7 monitoring of mechanical, electrical, HVAC, boiler, plumbing, and utility systems; preventive maintenance and scheduled inspections; routine unscheduled repairs under 40 labor hours; emergency response to life-safety and property-threatening incidents; and approximately 150 apartment make-readies annually, peaking between May and September. The contractor will also perform minor maintenance on the Consulate compound, which comprises about 25% of unscheduled work orders. Performance locations include the Chancery compound at Giessener Strasse 30, multiple residential properties including the Carl Schurz Siedlung housing campus with 32 buildings, and up to 85 short-term leased residential units scattered throughout Frankfurt. Vendors must demonstrate experience supporting U.S. diplomatic missions or government facilities in Germany or the EU, with particular emphasis on staffing capabilities to recruit, license, and retain German-certified electricians, plumbers, HVAC mechanics, carpenters, and painters, as required by local law. A bilingual English/German Program Manager is a key personnel requirement. Companies must also show proven ability to meet stringent U.S. diplomatic security protocols, including supporting background investigations, badging, and zero-tolerance policies for security violations. Respondents are required to submit a capability statement, at least two past performance references, evidence of SAM.gov registration and UEI, business size classification, and an example CLIN structure with proposed monthly labor rates under the assumption that the Government will provide all materials. Additional submission requirements include proof of security compliance, licensing documentation, and a demonstration of familiarity with IDIQ contract structures. All responses must be under 50 pages and emailed to machendd@state.gov by July 23, 2026, at 15:00 CEST, with the exact RFI number in the subject
General Info
Agency
NAICS
Place of Performance
DC, DEUSet-Aside
Timeline
Response Deadline
Organization & Contact Information
Full Description
1. Purpose
The U.S. Department of State, U.S. Consulate General Frankfurt, is issuing this Request for Information (RFI) to identify qualified sources capable of providing comprehensive building maintenance services for U.S. Government-owned and leased facilities in the Frankfurt, Germany area. This is an RFI issued for market research purposes only and does not constitute a solicitation. The Government will not award a contract based on responses to this RFI and will not reimburse respondents for any costs associated with preparing a response.
2. Background
The Consulate requires a contractor to provide reliable, safe, and efficient operation, maintenance, and repair services for the Consulate General compound and associated U.S. Government-owned and leased residential properties in the Frankfurt metropolitan area. The anticipated contract is a hybrid Firm-Fixed-Price Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract with a 12-month base period and four 1-year option periods (five-year total maximum duration).
3. Anticipated Scope of Services
The Contractor would be expected to furnish all managerial, administrative, and operational personnel, supplies, and equipment necessary to perform:
- Daily Operations & Monitoring – 24/7 monitoring of mechanical, electrical, HVAC, boiler, plumbing, and utility systems
- Preventive Maintenance & Inspection (PMI) – scheduled inspections, cleaning, lubrication, calibration, and minor parts replacement
- Routine Unscheduled Work Orders – minor repairs (≤40 labor hours)
- IDIQ Task Order Services – unscheduled/emergency tasks exceeding 40 labor hours
- Emergency Response – 24/7 response to life-safety and property-threatening emergencies
- Apartment Make-Readies – preparation of vacated residential units for new occupants (approximately 150/year, peak May–September)
- Compound Minor Maintenance – approximately 25% of unscheduled work orders at the Consulate compound
4. Locations of Performance
Services will be performed at the U.S. Consulate General Frankfurt compound and at multiple U.S. Government-owned and short-term leased residential properties throughout the greater Frankfurt area, including a multi-building staff housing campus, multi-unit residential complexes, and approximately 85 short-term leased residential units. (Specific site addresses will be provided to prospective offerors following a capability review or during a controlled site visit process.)
5. Required Labor Categories
Anticipated key labor categories include: Program Manager (bilingual English/German, Key Personnel), Administrative Assistant, Maintenance Technicians, HVAC Mechanics, Electricians, Plumbers, Carpenters, and Painters. All trade personnel must hold licenses/certifications in accordance with applicable German law.
6. Information Requested
Interested vendors are requested to submit the following information:
- Company Information: Name, address, point of contact, business size classification (small business, 8(a), HUBZone, SDVOSB, WOSB, etc.), and SAM.gov registration status/UEI number.
- Capability Statement: Description of relevant experience performing similar building maintenance services, ideally for U.S. Government facilities or diplomatic/international missions in Germany or the EU.
- Staffing Capability: Evidence of ability to recruit, license, and retain German-licensed tradespeople (electricians, plumbers, HVAC mechanics) and bilingual (English/German) management personnel.
- Security Capability: Experience supporting background investigations, badging, and security compliance requirements typical of U.S. diplomatic facilities.
- Past Performance References: At least two references for similar contracts within the last five years, including contract value, period of performance, and client point of contact.
- Contract Vehicle Interest: Indicate whether your company could perform under a Firm-Fixed-Price IDIQ contract structure as described above.
- Level of Effort Pricing: Monthly rates, with the assumption that the Government provides all materials. Vendor is to proposed example CLIN structure.
7. Submission Instructions
Responses should be no more than 50 pages and submitted electronically to machendd@state.gov no later than Thursday, July 23, 2026, at 15:00 CEST. Please reference "RFI 19GE5026N0113 – Frankfurt Building Maintenance Services" in the subject line.
8. Disclaimer
This RFI is issued solely for information and planning purposes and does not constitute a solicitation. It does not commit the Government to issue a solicitation, make an award, or pay for the information submitted. Responses will not be returned. All information received in response to this RFI that is marked as proprietary will be handled accordingly.