This Sources Sought opportunity from Department Of State was posted on July 10, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Building Management Service - U.S. Consulate General Frankfurt

Closed

19GE5026N0113Federal

Submission Closed07/23/2026, 01:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561210

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AI Contract Overview

The U.S. Department of State, through the Consulate General in Frankfurt, is seeking information from qualified vendors capable of providing comprehensive building maintenance services for its owned and leased facilities across the Frankfurt metropolitan area. This Request for Information is strictly for market research and does not constitute a solicitation or binding commitment to award a contract. The anticipated contract, if issued, will be a hybrid Firm-Fixed-Price Indefinite-Delivery/Indefinite-Quantity (IDIQ) structure with a 12-month base period and up to four one-year option periods, totaling a maximum duration of five years. Services will encompass 24/7 monitoring and maintenance of mechanical, electrical, HVAC, plumbing, and utility systems; scheduled preventive maintenance; routine unscheduled repairs under 40 labor hours; emergency response for life-safety and property-threatening incidents; preparation of approximately 150 residential units annually for new occupants, with peak activity between May and September; and minor maintenance at the Consulate compound, which accounts for about 25% of unscheduled work orders. The work will be performed across multiple sites including the Chancery Compound, residential buildings on the Carl Schurz Siedlung housing campus, and up to 85 short-term leased units throughout Frankfurt. The Contractor must provide all necessary personnel, equipment, and supplies, with the Government furnishing all materials. Key required labor includes a bilingual English/German Program Manager, Administrative Assistant, and licensed trade professionals such as electricians, plumbers, HVAC mechanics, carpenters, and painters, all holding valid certifications under German law. Vendors must demonstrate proven experience supporting U.S. diplomatic facilities in Germany or the EU, show capacity to recruit and retain German-licensed tradespeople, and possess expertise in U.S. government security protocols including background investigations, badging, and compliance with diplomatic facility standards. Responses must include company details, capability statements, staffing capabilities, security experience, two relevant past performance references, confirmation of IDIQ contract suitability, and an example CLIN structure with monthly rate proposals. All submissions must be under 50 pages and delivered electronically by July 23, 2026, at 15:00 CEST. Upon contract award, the Contractor must submit a Quality Control Plan, Standard Operating Procedures, Performance and Payment Bonds, insurance evidence, hazardous materials inventory and response plans, and personal history statements for all personnel, all within strict timelines ranging from 10 to 60 days post-award. The Government

General Info

U.S. State Dept. seeks vendors for 24/7 maintenance of Frankfurt properties under potential five-year IDIQ contract.

Agency

Department Of State → Acquisitions - Rpso FrankfurtView Agency

NAICS

561210 - Facilities Support ServicesView NAICS

Place of Performance

DC, DEU

Set-Aside

NONE

Documents

(2)

RFI 19GE5026N0113 - Building Maintenance Services Frankfurt

PDF•rfi

U.S. Consulate General Frankfurt Building Maintenance Services PWS

PDF•pws

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJul 10

Sources Sought

Response DeadlineJul 23

Deadline has passed

Submission Closed

07/23/2026, 01:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of State → Acquisitions - Rpso Frankfurt

Contacts1 person available

OfficeWASHINGTON, DC, 20520, USA

Organization / Agency

Department Of State → Acquisitions - Rpso Frankfurt

View Agency Profile

Office AddressWASHINGTON, DC, 20520, USA

Contacts

David Machen

contact@example.gov

Full Description

1. Purpose

The U.S. Department of State, U.S. Consulate General Frankfurt, is issuing this Request for Information (RFI) to identify qualified sources capable of providing comprehensive building maintenance services for U.S. Government-owned and leased facilities in the Frankfurt, Germany area. This is an RFI issued for market research purposes only and does not constitute a solicitation. The Government will not award a contract based on responses to this RFI and will not reimburse respondents for any costs associated with preparing a response.

2. Background

The Consulate requires a contractor to provide reliable, safe, and efficient operation, maintenance, and repair services for the Consulate General compound and associated U.S. Government-owned and leased residential properties in the Frankfurt metropolitan area. The anticipated contract is a hybrid Firm-Fixed-Price Indefinite-Delivery/Indefinite-Quantity (IDIQ) contract with a 12-month base period and four 1-year option periods (five-year total maximum duration).

3. Anticipated Scope of Services

The Contractor would be expected to furnish all managerial, administrative, and operational personnel, supplies, and equipment necessary to perform:

Daily Operations & Monitoring – 24/7 monitoring of mechanical, electrical, HVAC, boiler, plumbing, and utility systems
Preventive Maintenance & Inspection (PMI) – scheduled inspections, cleaning, lubrication, calibration, and minor parts replacement
Routine Unscheduled Work Orders – minor repairs (≤40 labor hours)
IDIQ Task Order Services – unscheduled/emergency tasks exceeding 40 labor hours
Emergency Response – 24/7 response to life-safety and property-threatening emergencies
Apartment Make-Readies – preparation of vacated residential units for new occupants (approximately 150/year, peak May–September)
Compound Minor Maintenance – approximately 25% of unscheduled work orders at the Consulate compound

4. Locations of Performance

Services will be performed at the U.S. Consulate General Frankfurt compound and at multiple U.S. Government-owned and short-term leased residential properties throughout the greater Frankfurt area, including a multi-building staff housing campus, multi-unit residential complexes, and approximately 85 short-term leased residential units. (Specific site addresses will be provided to prospective offerors following a capability review or during a controlled site visit process.)

5. Required Labor Categories

Anticipated key labor categories include: Program Manager (bilingual English/German, Key Personnel), Administrative Assistant, Maintenance Technicians, HVAC Mechanics, Electricians, Plumbers, Carpenters, and Painters. All trade personnel must hold licenses/certifications in accordance with applicable German law.

6. Information Requested

Interested vendors are requested to submit the following information:

Company Information: Name, address, point of contact, business size classification (small business, 8(a), HUBZone, SDVOSB, WOSB, etc.), and SAM.gov registration status/UEI number.
Capability Statement: Description of relevant experience performing similar building maintenance services, ideally for U.S. Government facilities or diplomatic/international missions in Germany or the EU.
Staffing Capability: Evidence of ability to recruit, license, and retain German-licensed tradespeople (electricians, plumbers, HVAC mechanics) and bilingual (English/German) management personnel.
Security Capability: Experience supporting background investigations, badging, and security compliance requirements typical of U.S. diplomatic facilities.
Past Performance References: At least two references for similar contracts within the last five years, including contract value, period of performance, and client point of contact.
Contract Vehicle Interest: Indicate whether your company could perform under a Firm-Fixed-Price IDIQ contract structure as described above.
Level of Effort Pricing: Monthly rates, with the assumption that the Government provides all materials. Vendor is to proposed example CLIN structure.

7. Submission Instructions

Responses should be no more than 50 pages and submitted electronically to machendd@state.gov no later than Thursday, July 23, 2026, at 15:00 CEST. Please reference "RFI 19GE5026N0113 – Frankfurt Building Maintenance Services" in the subject line.

8. Disclaimer

This RFI is issued solely for information and planning purposes and does not constitute a solicitation. It does not commit the Government to issue a solicitation, make an award, or pay for the information submitted. Responses will not be returned. All information received in response to this RFI that is marked as proprietary will be handled accordingly.