Bus Services

Minnesota State University Moorhead has issued a Request for Proposals (RFP) under solicitation number SRC-MSUM-2026-000481-RFP, soliciting qualified vendors to provide motor coach bus services primarily supporting the Department of Athletics, along with other university departments as needed. The contract is intended to cover local and regional travel throughout Minnesota and surrounding Midwestern areas, with a service term of five years commencing January 1, 2025, and concluding December 31, 2029. Vendors are expected to supply dependable, safe, and timely transportation through a fleet of motor coaches and mini coaches of various sizes, with specific emphasis on fleet condition, amenities like restrooms and entertainment systems, driver qualifications, safety records, pricing structures including hourly and mileage rates, and any incidental or special charges such as cancellation fees or fuel escalators. The evaluation of proposals will follow a trade-off methodology where cost and vendor qualifications, including experience and personnel, weigh most heavily at 30% each, followed by the vendor's understanding of the contract objectives and fleet condition at 20% each. Responders must comply with Minnesota State University system terms and conditions and incorporate required certifications and documentation such as the Affidavit of Non-Collusion, Affirmative Action declaration, Supplier Diversity commitment forms if applicable, and a current Accord Certificate of Liability Insurance. Organizational Conflict of Interest disclosures are mandatory, and any exceptions to the standardized contract terms must be clearly stated within the submission. The contract administration is overseen by a committee including the Director of Purchasing, Contract Administrator, and Director of Business Services, with payment terms stated as Net 30. Submission of proposals and associated documents must be completed via the designated electronic portal by the December 6, 2024 deadline. The solicitation does not reference federal acquisition clauses but is governed entirely by Minnesota state statutes and Minnesota State Colleges and Universities system policies. Packaging, marking, or shipping requirements are not applicable due to the service nature of the contract. Overall, the solicitation seeks comprehensive, cost-effective transportation solutions that meet university safety, quality, and operational standards over the five-year period.