C5613479-D-Heating, Ventilation and Air Conditioning Preventative Maintenance and Repair Services at California Institution for Men (CIM),

The Contractor is required to perform Heating, Ventilation, and Air Conditioning (HVAC) preventative maintenance and emergency repair services at the California Institution for Men (CIM), Corporate Yard, located at 5405 Eucalyptus Avenue, Chino, CA 91708, under the Correctional Construction Mentorship (CCM) program of the California Department of Corrections and Rehabilitation (CDCR). Services include biannual preventative maintenance on specified HVAC units from Trane, Eubank, York, and Day & Night, involving calibration, adjustment, cleaning, alignment, vibration checks, and component servicing, as well as as-needed emergency repairs and factory-authorized repairs on listed equipment. All work must comply with the Uniform Building Code, Uniform Plumbing Code, National Electric Code, California Electric Safety Orders, and Division of Industrial Safety regulations, and must be performed in a first-class, workman-like manner by skilled personnel. The Contractor must submit electronic Preventative Maintenance Reports within ten business days of each service and ensure all materials and workmanship meet state approval standards. Compensation is based on hourly rates specified in Exhibit B-1, with a $120,000 allocation for replacement parts over the contract term and an estimated total contract value of $200,000. The contract period runs from January 1, 2027, through December 31, 2029. The Contractor is responsible for all labor, equipment, materials, tools, permits, insurance, transportation, travel, and per diem expenses, and must adhere to strict security protocols including potential fingerprinting and security clearance by the California Department of Justice, with immediate termination rights reserved if a security threat is identified. Personnel changes must be reported in writing, and state-issued identification cards must be returned upon termination. Insurance requirements include $1 million commercial general liability, auto liability coverage per California Vehicle Code, and workers’ compensation insurance or state-approved self-insurance. The Contractor must comply with Cal/OSHA bloodborne pathogen and aerosol transmissible disease standards, ADA requirements, and avoid any conflict of interest involving incarcerated individuals or parolees. Bidders must submit comprehensive documentation including the Bidder Acknowledgment/Certification (OBS 300), signed Contractor Certification Clauses, Payee Data Records, and DVBE or SB/MB certifications if applicable. Bids are evaluated based on lowest responsible bid with DVBE incentives up to 5% and non-small business preferences up to