California Academy Entomology Drawers

The University of Iowa is soliciting bids for 768 California Academy Entomology Drawers under solicitation number 18612, with proposals due electronically via the eBid system by June 10, 2026, at 3:00 PM CT. All shipments must be delivered F.O.B. Destination to the University’s receiving dock in Iowa City, IA, with suppliers responsible for all costs and risks until receipt. Packaging and labeling must comply with the Fair Packaging and Labeling Act, OSHA’s Hazard Communication Standard, and Iowa Administrative Code Chapter 661-22.1, with entomology drawers requiring museum-grade materials, airtight wooden frames, and formaldehyde-free hardboard bottoms to ensure long-term preservation. Suppliers must submit audited financial statements and three verified references as part of their proposal, along with an itemized pricing schedule, and are required to comply with federal accessibility standards including WCAG 2.1 AA and Revised Section 508 for any related technology. The contract includes stringent requirements around data security, requiring compliance with HIPAA and FERPA if handling protected information, and mandates immediate reporting of any data breaches within ten business days. Contractors must be free from conflicts of interest, including prohibition on employment by the University or Iowa Board of Regents unless prior approval is secured, and must adhere to anti-kickback statutes and export control regulations, disclosing any export-controlled items in writing. Insurance requirements mandate $1 million in commercial general, automobile, and umbrella liability coverage, naming the University, State of Iowa, and Iowa Board of Regents as additional insureds with waiver of subrogation and insurer ratings of A-, Class VII or better. The evaluation of proposals is based on a best-value trade-off approach, weighing technical expertise, supplier experience, financial stability, references, and pricing without assigned numerical weights. The contract prohibits use of the University’s name or logos without written consent and includes a most favored nation clause requiring disclosure of more favorable terms offered elsewhere. Contractors are subject to debarment and suspension rules, required to maintain records in compliance with federal cost principles, and agree to indemnify the University against claims arising from their negligence. All procurement records are public under Iowa law, and suppliers must certify compliance with federal and state nondiscrimination laws, including those under the Rehabilitation Act and Vietnam-era Veterans' Readjustment Assistance Act, as applicable.