Catering and Related Services

United Independent School District is conducting a continuous, unsealed solicitation (RFPC 045-2025) to establish an approved pool of vendors for catering and related services. The contract aims to secure qualified individuals or firms to provide various food services, including baked goods, platters, boxed lunches, breakfast, and various cuisines such as Italian, American, and Latin, as well as delivery and setup. This is a performance-based, three-year coterminous contract intended to run through October 31, 2028. Because this is a continuous bid process, vendors may submit proposals at any time, but they will only be considered for quarterly Board of Trustees approval. Late submissions will not be accepted and will require vendors to wait until the following quarter for consideration. The evaluation process utilizes a pass/fail system for initial documentation, where vendors must successfully meet criteria regarding submittal completeness, demonstrated ability to serve a K-12 district, appropriate pricing, and the provision of three client recommendation letters. Successful vendors must comply with strict regulatory and safety requirements, including providing a Department of Health Food Dealer's Permit, Food Service Manager's Certificate, and meeting specific insurance mandates for general liability, auto, umbrella, and workers' compensation coverage. Additionally, vendors must adhere to rigorous background check certifications and felony conviction notifications in accordance with Texas state laws. The District will engage these vendors on an as-needed basis through the issuance of purchase orders, and the offering of alcoholic beverages is strictly prohibited.