Caterpillar Generators Preventive Maintenance Service for US Embassy Harare, Zimbabwe

The United States Embassy in Harare is seeking a contractor to provide preventive maintenance and inspection services for its low-voltage diesel standby Caterpillar generator systems, ensuring continuous operational readiness in alignment with manufacturer specifications. The contract spans a base year with four potential option years, covering scheduled quarterly maintenance for four C18 and one C13 generators, as well as unscheduled emergency response services, with each task order limited to a minimum of $900 and a maximum of $8,500 per period. All work must be performed on-site at the New Embassy Compound in Harare, Zimbabwe, and includes comprehensive requirements such as 24-hour emergency support, inventory management of spare parts, proper disposal of hazardous waste, submission of personnel biographies and police clearances, and proof of compliance with insurance and warranty obligations. Contractors must submit proposals in three distinct volumes containing executed forms, pricing details, and a bar chart schedule, with electronic submissions limited to 30MB per file and required in .docx, .xlsx, or .pdf formats. Proposals are due by 1700hrs Harare Time on June 2, 2026, following a mandatory pre-proposal conference on May 26, 2026, which requires prior registration. The acquisition follows a Lowest Price, Technically Acceptable (LPTA) evaluation process, where proposals must pass binary technical acceptability and responsibility determinations under FAR 9.1 before price is considered. Technical evaluation focuses on proposed work information including superintendent qualifications, subcontractor commitments, past performance, schedule adherence, and full compliance with the performance period. The contractor must also meet stringent security, personnel, and operational requirements, including U.S. government security screening for all staff, fluency in English for on-site managers, adherence to local and U.S. laws, and implementation of an approved inventory and safety program. Bonds in the amount of 20% of the contract value are required within 30 days of award, and all insurance policies must name the U.S. Department of State as an additional insured. Invoicing must be submitted electronically to HarareFMOinvoices@state.gov, and the Contracting Officer’s Representative will oversee technical performance and acceptance under FAR 52.246-4 and 52.246-12, with acceptance criteria tied to performance standards including no more than one customer complaint per month. Compliance with Buy American and sustainable procurement clauses, along with whistleblower and anti-k