CATERPILLAR PARTS FOR USCGC SYCAMORE (WLB 209)

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 as supplemented with additional information included in this notice. Solicitation number is HSCG85-09-Q-625554 is issued as a Request for Quotations. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. This Request for Quotation incorporates provisions and clauses in effect through Federal Acquisition Circular 2005-28. The NAICS Code is 336611. The small business size standard is 1,000 employees. This is an unrestricted procurement; all responsible sources may submit proposals that will be considered by the agency. The contract will be awarded on a firm-fixed-price basis using simplified acquisition procedures in accordance with FAR Part 13.5. The requirement is for new or factory reconditioned component and parts for the CATERPILLAR Model 3608 diesel engines on board USCGC SYCAMORE (WLB 209). The Form, Fit and Function of these parts must be exactly compatible with the existing CATERPILLAR Model 3608 diesel engines and is critical to the safe operation of this cutter in the Alaskan environment. It is the government's belief that only CATERPILLAR, Inc, or authorized distributors can provide these critical parts. Note: No Drawings, Specifications or schematics are available from this agency. That information is proprietary to CATERPILLAR, Inc. and the Coast Guard is unable to supply any information other than part name and part number to prospective offerors. However, other potential sources having the expertise and required capabilities to manufacture these parts to OEM specifications are invited and encouraged to submit proposals. The following information must be provided to evaluate past performance: evidence of past successful manufacture to OEM specifications of all required parts, for the government, OEM, or secondary market, to include evidence of durability and that the parts met normal life cycle expectations without failures. Required Parts are as follows: NOTE: SEVERAL PART NUMBERS ARE DUPLICATED ON THIS LIST BECAUSE IT WAS INPORTED FROM 3 SEPARATE DOCUMENTS. THE COAST GUARD REQUIRES THE TOTAL QUANTITY OF EACH PART NUMBER LISTED BY CLIN (FOR EXAMPLE WE REQUIRE 2 CAMSHAFTS PN1793443 - CLIN'S 0005 PLUS 0025) BUT YOU ARE REQUIRED TO SUBMIT A SEPARATE QUOTE FOR EACH CLIN LISTED BELOW. CLIN 0001, FUEL INJ. REMAN, PN 10R1252, QUANTITY 16 EACH CLIN 0002, CORE CHARGE FOR 10R1252, QUANTITY 16 EACH CLIN 0003, SEAL, PN 6V1179 QUANTITY 32 EACH CLIN 0004, SEAL, PN 0619455 QUANTITY 16 EACH CLIN 0005, CAMSHAFT AS. PN 1793443 QUANTITY 1 EACH CLIN 0006, SEAL PN 8T0098 QUANTITY 8 EACH CLIN 0007, SEAL PN 9X7688 QUANTITY 16 EACH CLIN 0008, SEAL, O-RING PN 1187536 QUANTITY 8 EACH CLIN 0009, LIFTER GP, PN 1W2470 QUANTITY 8 EACH CLIN 0010, CAM LUBE PN 8T2998 QUANTITY 2 EACH CLIN 0011, SEAL PN 8T0098 QUANTITY 8 EACH CLIN 0012, O-RING PN 9X7688 QUANTITY 16 EACH CLIN 0013, O-RING PN 1187536 QUANTITY 8 EACH CLIN 0014, LIFTER GP PN 1W2470 QUANTITY 8 EACH CLIN 0015, LINER PN 1793167 QUANTITY 4 EACH CLIN 0016, SEAL PN 1W0115 QUANTITY 4 EACH CLIN 0017, GASKET PN 1345643 QUANTITY 12 EACH CLIN 0018, SEAL PN 8C5230 QUANTITY 32 EACH CLIN 0019, CAM LUBE PN 8T2998 QUANTITY 2 EACH CLIN 0020, SEAL PN 1W0118 QUANTITY 4 EACH CLIN 0021, SEAL PN 2N0475 QUANTITY 4 EACH CLIN 0022, SEAL PN 6V5139 QUANTITY 12 EACH CLIN 0023, GASKET PN 1367730 QUANTITY 1 EACH CLIN 0024, LUBRICANT PN 4C5593 QUANTITY 2 EACH CLIN 0025, CAMSHAFT AS. PN 1793443 QUANTITY 1 EACH CLIN 0026, SEAL PN 6V4314 QUANTITY 8 EACH CLIN 0027, SEAL PN 2N3350 QUANTITY 32 EACH CLIN 0028, SEAL PN 8C9023 QUANTITY 8 EACH CLIN 0029, ADAPTER PN 7C4299 QUANTITY 16 EACH PACKAGING REQUIREMENTS: Packaging and preservation shall be performed in accordance with the best commercial practices to afford maximum protection against damage. DELIVERY INSTRUCTIONS: Item shall be priced F.O.B. Destination. Inspection and acceptance shall be at destination by the Government. Place of delivery is F.O.B. USCGC SYCAMORE at North Fill Pier Cordova, AK 99547. Delivery of all items is required not later than 13 February 2009. QUOTATION REQUIREMENTS: Quotations submitted in response to this solicitation must include: (1) Solicitation number HSCG85-09-Q-625554; (2) CLIN number, item name, part number, and unit/extended prices for each CLIN's; (3) total price for all CLIN's, (4) proposed delivery date for each CLIN; (5) past performance information as described above. WARRANTY: The offeror's commercial warranty shall apply and should be stated in the proposal. The information should be a brief statement that a warranty exists, the substance of the warranty, the duration, and claim procedures. The provision at FAR 52.212-2, Evaluation-Commercial Items, applies with the following addenda: Award of a contract will be based on the following criteria: Past Performance and Price. Offerors are cautioned that the government intends to evaluate quotes and award a contract without discussions. Therefore, offeror's initial quotes should contain its best terms. The contract will be awarded as a firm fixed price contract using simplified acquisition procedures. The following factors shall be used to evaluate offers: Past Performance and Price. The Government will award a contract resulting from this synopsis/solicitation to the responsible offeror whose offer conforming to the solicitation will be more advantageous to the Government, price and other factors considered. For the purpose of this solicitation past performance is approximately equal to price. Potential sources having the expertise and required capabilities are invited to submit quotations that will be considered by the agency. Quotations should be written and submitted in a legible format. Award will be made to the responsible offeror whose Quotation conforms to the solicitation. Quotations must contain the contractor's Tax Information Number, and DUNS Number. Quotations must be received not later than 23 January 2009, 11:00 A.M. Local California time. Quotations received after the date and time specified will not be considered. Quotations shall be submitted as an attachment to an e-mail addressed to: contact@example.gov APPLICABLE PROVISIONS AND CLAUSES: The full text of FAR provisions and clauses may be accessed at http://www.arnet.gov/far/. The following FAR provisions and clauses apply to this acquisition and are incorporated by reference: 52.212-1 Instructions to Offerors - Commercial Items (Jun 2008), 52.212-2 Evaluation - Commercial Items (Jan 1999), 52.212-3 Offeror Representations and Certifications - Commercial Items, (Jun 2008) with ALT I included, 52.212-4 Contract Terms and Conditions - Commercial Items (Oct 2008), 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items (Dec 2008): (1) 52.233-3 Protest After Award (Aug 1996); (2) 52.233-4 Applicable Law for Breach of Contract Claim (Oct 2004). The contractor shall comply with the following FAR clauses, which the contracting officer has indicated as being incorporated in any contract by reference, to implement provisions of law or Executive orders applicable to the acquisition of commercial items: 52..203-6 Restrictions on Subcontractor Sales to the Government (Sep 2006), with ALT I (Oct 1995), 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Jul 2005), 52.219-8 Utilization of Small Business Concerns (May 2004), 52.219-28 Post Award Small Business Program Representation (June 2007), 52.222-3 Convict Labor (June 2003), 52.222-19 Child Labor Cooperation with Authorities and Remedies (Feb 2008), 52.222-21 Prohibition of Segregated Facilities (Feb 1999), 52.222-26 Equal Opportunity (Mar 2007), 52.222-35 Equal Opportunity for Special Disabled Veterans, Veterans of the Vietnam Ear, and other Eligible Veterans (Sep 2006), 52.222-36 Affirmative Action for Workers with Disabilities (June 1998), 52.222-37, Employment Reports on Special Disabled Veterans, Veterans of the Vietnam Era, and Other Eligible Veterans (Sep 2006), 52.222-50, Combating Trafficking in Persons (Aug 2007), 52.225-1 Buy American Act - Supplies (Jun 2003). 52.225-13 Restrictions on Certain Foreign Purchases (Jun 2008), 52.232-33 Payment by Electronic Funds Transfer Central Contractor Registration (Oct 2003), 52.247-64 Preference for Privately Owned U.S. Flag Commercial Vessels (Feb 2006). WARRANTY: The offeror's commercial warranty shall apply and should be stated in the proposal. The information should be a brief statement that a warranty exists, the substance of the warranty, the duration, and claim procedures. The following additional Clauses are incorporated by reference: 52.247-34 F.O.B. Destination (Nov 1991), HSAR 3052.209.70 Prohibition on Contracts with Corporate Expatriates (JUN 2006) Offerors may contact Michael Leonard at contact@example.gov or +1 (555) 000-0000 for information regarding this synopsis/solicitation. NOTICE FOR FILING AGENCY PROTESTS It is the policy of the Coast Guard to issue solicitations and make contract awards in a fair and timely manner. The Ombudsman Program for Agency Protests (OPAP) was established to investigate agency protest issues and resolve them without expensive and time-consuming litigation. OPAP is an independent reviewing authority that is empowered to grant a prevailing protester essentially the same relief as the General Accounting Office (GAO). Interested parties are encouraged to seek resolution of their concerns within the Coast Guard as an Alternative Dispute Resolution (ADR) forum, rather than filing a protest with the GAO or some external forum. Interested parties may seek resolution of their concerns informally or opt to file a formal agency protest with the contracting officer or Ombudsman. Informal forum with the Ombudsman. Interested parties who believe that Coast Guard procurement is unfair or otherwise defective should first direct their concerns to the cognizant contracting officer. If the contracting officer is unable to satisfy the concerns, the interested party is encouraged to contact the Coast Guard Ombudsman for Agency Protests. Under this informal process, the agency is not required to suspend contract award performance. Use of an informal forum does not suspend any time requirement for filing a protest with the agency or other forum. In order to ensure a timely response, interested parties should provide the following information to the Ombudsman: solicitation/contract number, contracting office, contracting officer, and solicitation closing date (if applicable). Formal Agency Protest with the Ombudsman. Prior to submitting a formal agency protest, protesters must first use their best efforts to resolve their concerns with the contracting officer through open and frank discussions. If the protester's concerns are unresolved, an independent review is available by the Ombudsman. The protester may file a formal agency protest to either the contracting officer or as an alternative to that, the Ombudsman under the OPAP program. Contract award or performance will be suspended during the protest period unless contract award or performance is justified, in writing, for urgent and compelling reasons or is determined in writing to be in the best interest of the Government. The agency's goal is to resolve protests in less than 35 calendar days from the date of filing. Protests shall include the information set forth at FAR 33.103(d)(2). If the protester fails to submit the required information, resolution of the protest may be delayed or the protest may be dismissed. This will not preclude re-filing of the protest to meet the requirement. To be timely, protests must be filed within the period specified in FAR 33.103(e). Formal protests filed under the OPAP program should be forwarded to the address: Commandant (CG-913), U.S. Coast Guard Headquarters, Acquisition Planning and Performance Measurement, 1900 Half St. SW, Room 11-0402, Washington, DC. 20593, Telephone +1 (555) 000-0000, Fax: +1 (555) 000-0000.