CATS Bus Operations Wheelchair Lift parts

The City of Charlotte’s Bus Operations Division is seeking a supplier to provide wheelchair lift parts and associated services under solicitation 269-2026-2045A, with the goal of establishing a five-year contract to ensure a reliable, consistent supply of high-quality components and maintenance support. This effort aligns with federal accessibility mandates under the Americans with Disabilities Act and requires all parts to be new, of the highest quality, and fully compliant with manufacturer specifications and industry standards. Deliveries must be made F.O.B. Destination within seven business days of order placement, with all shipping costs borne by the vendor, and each shipment must be properly labeled with the City’s purchase order number and department name, accompanied by a packing list and sequential numbering for multi-carton shipments. The contract is structured as an indefinite quantity, unit-price arrangement with no stated maximum value, and award is expected to be made using a Lowest Price Technically Acceptable approach, evaluating vendors based on qualifications, experience, quality, delivery reliability, workmanship, and environmentally preferable attributes. Offers must comply with Buy America requirements, federal prohibitions on telecommunications equipment from designated foreign entities, and the Fly America Act and Cargo Preference rules, while also adhering to labor standards including the Fair Labor Standards Act and Equal Employment Opportunity regulations. Vendors must submit proposals exclusively through the City’s Bonfire procurement portal, with all documentation, exceptions, and alternate product proposals uploaded electronically prior to the June 3, 2026 deadline. Participation in the Charlotte Business Inclusion Program for minority-, women-, or small business enterprises is encouraged and triggers additional reporting obligations through Form A and Form B if subcontractors are utilized. Invoices must be sent electronically to cocap@charlottenc.gov or via mail to the designated City of Charlotte Accounts Payable address, and must include purchase order and contract numbers along with itemized sales tax. The contract incorporates mandatory flows-down provisions to subcontractors for compliance with federal requirements, including anti-lobbying, non-discrimination, and environmental justice standards. While no specific Contracting Officer’s Representative or technical contact details are provided, inspections may occur at both the vendor’s facility and the final delivery site within North Carolina, with the City retaining sole authority to accept or reject deliverables. Non-appropriation of funds clauses apply, limiting payment to fiscal years where City Council funding has been secured, and all work must conform to applicable federal, state, and local laws without reference to military standards.