Centre for Atmospheric Research Experiments (CARE) Janitorial Contract

Environment and Climate Change Canada (ECCC) requires janitorial services at the Centre for Atmospheric Research Experiments (CARE) located in Egbert, Ontario, under a firm fixed-price contract running from April 1, 2026, to March 31, 2030. The contractor must provide trained staff to perform routine cleaning five days per week, between 08:00 and 22:00, with a minimum of five hours daily, ensuring operations at the facility are not disrupted. Cleaning tasks include exterior policing, floor maintenance, and reporting of facility deficiencies, with up to 72 additional hours per year allocated for accelerated cleaning during inclement weather or construction, at no extra cost. All cleaning products must be environmentally friendly, and chemical containers must be clearly labeled in compliance with Canadian WHMIS regulations, with a full list of chemicals requiring pre-approval. The contractor must maintain consistent adherence to detailed Work Quality Standards covering surface cleanliness, floor care, and debris removal. The contract is awarded on a Lowest Price Technically Acceptable basis, where bids must meet stringent mandatory criteria including a minimum of four consecutive years of comparable janitorial experience within the past decade, verified through a detailed experience table. Financial proposals must remain within ECCC’s budget ceiling, and technical compliance is a strict pass/fail threshold. All bidders must submit four PDF sections via email—Technical, Financial, Certifications, and Additional Information—with a total file size under 25 MB. Bidders must hold a valid organization security clearance, and all personnel accessing the site must have at least Reliability Status or be escorted; names of all staff must be disclosed in advance. Contractors must also certify compliance with anti-forced labor policies, international sanctions, and the Ineligibility and Suspension Policy, and disclose any conflicts of interest or former public servant involvement. Payment is made monthly upon verified invoice submission, with no specified payment system but requiring accuracy and completeness. The Contracting Officer, Michael Caoagas, and Facility Manager Rod Khaled serve as primary points of contact, while COR and COTR roles are to be confirmed upon award.