Certified Court Reporting Services

The Board of Industrial Insurance Appeals is soliciting bids for solicitation number BIIA2027CCRS to secure a contractor for statewide, verbatim, certified court reporting and transcription services. The contractor will provide high-volume coverage for hearings and conferences, including telephonic and video proceedings, across multiple counties in Washington. Key deliverables include the production of verbatim transcriptions in searchable PDF format, compatible with assistive reader technology, delivered via secure download. Hearing transcripts must be submitted within twenty state working days, while conference transcripts are due within ten state working days. Court reporters are required to arrive between 10 and 30 minutes before scheduled proceedings and must adhere to specific formatting standards of 25 typed lines per 8.5 x 11 inch page. Award eligibility is determined through a scored process totaling 265 points, consisting of 100 points for cost factors and 165 points for non-cost factors, including the bidder's company profile and certifications for veteran-owned or Washington state small businesses. Bidders must also comply with Executive Order 18-03 and Washington State statutory nondiscrimination clauses. The contract includes strict quality assurance requirements, such as mandatory proofreading and editing of all transcripts. Payments are processed via ACH within 30 days of receipt of a properly itemized invoice. Historically, this service has generated approximately 1.8 million dollars in sales over a two-year period.