Cherokee Nation Entertainment- Hard Rock Live Audio System Upgrade

Cherokee Nation Entertainment, L.L.C. is soliciting proposals for the upgrade of the live audio system at the Hard Rock Hotel & Casino in Tulsa, Oklahoma, under solicitation number 164564, with submissions due by May 29, 2026. The procurement is for a comprehensive audio system overhaul, encompassing equipment procurement, installation, and integration with existing infrastructure, requiring the contractor to manage all labor, materials, tools, and logistical aspects of the project. Performance must occur exclusively at the specified location, with contractors expected to adhere to strict operational parameters, including the ability to work overnight or during late hours as needed, provide daily email updates to the HRL Management & Technical Director, and maintain a clean, debris-free work environment at all times. The contract imposes significant financial and compliance obligations, including a 0.5% Tribal Employment Rights Ordinance (TERO) fee on the total project cost and a $25 daily fee for each non-native worker, alongside tribal workforce preferences that prioritize Cherokee Nation members and other federally recognized tribal members, and Indian-owned enterprises. Contractors must meet stringent insurance and bonding criteria, including claims-made policies with retroactive dates prior to contract commencement, five years of post-completion coverage, and an extended reporting endorsement if coverage lapses; proof of insurance must be submitted before any work begins, with Cherokee Nation named as an additional insured, and subcontractors held to the same standards. Performance and payment bonds up to 100% of the contract value may be required within five days of award, and bid bonds may also be mandated. The evaluation process considers technical merit, operational capability, and price together under a trade-off approach, though no explicit weighting or adjectival ratings are defined. Contractors must demonstrate financial responsibility and experience, and may be required to provide a parent company guarantee. All proposals must be submitted electronically via email with the exact subject line “CNE164564” by the deadline, with no in-person, mail, or fax submissions permitted. The project includes no formal FAR clauses or MIL-STD references, and while the statement of work outlines scope and performance standards, it relies on internal CNE protocols for data privacy, AI use, and quality control, with formal inspection and acceptance procedures tied to completion milestones without defined physical locations or technical criteria.