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This Government Contract opportunity from Department Of Veterans Affairs was posted on August 26, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

Chiller Plant Preventative Maintenance (PM)

Closed
Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 811310
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AI Contract Overview

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This subcontract opportunity is for the provision of factory-specified preventative maintenance for chiller plants at the Richard L. Roudebush VA Medical Center under the Department of Veterans Affairs. The scope of work involves executing quarterly and annual maintenance tasks for four 1,000-ton and one 500-ton chiller, including cooling season startup, heat exchanger cleaning, and the analysis of compressor lube oil and refrigerant. The contract requires the use of manufacturer-certified technicians who must provide signed written checklists and operational change logs upon completion. This is a total small business set-aside under NAICS code 811310, with a response deadline of September 18, 2026.

General Info

Preventative maintenance for chiller plants at Roudebush VA Medical Center; small business set-aside.

NAICS

811310 - Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

Place of Performance

OH

Set-Aside

SBA

Documents

This scope was carved out of 36C25026Q0837.

The full solicitation package (6 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

J041--Chiller Plant Preventative Maintenance

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Timeline

PhaseClosed
Posted

subcontract

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyDepartment Of Veterans Affairs → 250-NETWORK Contract Office 10 (36C250)
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Performs factory-specified preventative maintenance for prime contractors on VA Department of Veterans Affairs facility projects, specifically at the Richard L. Roudebush VA Medical Center. Executes quarterly and annual PM tasks on four 1,000-ton and one 500-ton chillers, including cooling season startup, heat exchanger cleaning, and compressor lube oil and refrigerant analysis. Requires manufacturer-certified technicians. Delivers signed written checklists and operational change logs.

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Solicitation # 36C25027Q0065
The Department of Veterans Affairs, Network Contracting Office 10, is soliciting quotes for the preventive maintenance, inspection, testing, and certification of chemical hoods and HEPA filters at the Richard L. Roudebush VA Medical Center in Indianapolis, Indiana. This is a combined service contract set aside for Service-Disabled Veteran-Owned Small Businesses (SDVOSB), requiring that no more than 50 percent of the contract value be paid to firms not listed as SDVOSBs or VOSBs. The scope of work includes recurring semiannual and annual certifications, environmental monitoring, and optional condition-based HEPA filter replacements across pharmacy, research, and engineering systems. Performance is scheduled for normal business hours, though off-hours work may be required to avoid disrupting patient care. The contract utilizes a firm-fixed-price structure for both recurring services and optional line items, such as BSC decontamination and ASHRAE 110 tracer-gas testing. A mandatory site visit was scheduled for November 3, 2026, and quotes were due by November 10, 2026. Award evaluation is based on technical rating, price, and past performance. Successful contractors must submit a Quality Control Plan within 10 business days of award and a reconciled electronic inventory within 30 calendar days. All work must adhere to strict regulatory standards, including VHA Directive 1108.12 and USP 797 and 800, with detailed reporting required for acceptance, including raw measurements and unambiguous certification status.
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Solicitation # 36C25027Q0071
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