J041--Chiller Plant Preventative Maintenance

The Department of Veterans Affairs is soliciting a firm-fixed-price service contract for preventative maintenance of the chiller plant at the Richard L. Roudebush VA Medical Center in Indianapolis, Indiana. The scope of work involves the maintenance of five York centrifugal liquid chillers, including four 1,000-ton units and one 500-ton unit, along with their associated Toshiba and York variable frequency drives. Services include quarterly and annual inspections, oil and refrigerant analysis, coolant replacement for 480V drives, vibration analysis, and refrigerant leak testing. The contractor is required to provide detailed documentation in PDF format, including signed checklists, refrigerant equipment service forms compliant with 40 CFR Parts 82 and 84, and photographs of any issues requiring attention. The contract consists of a one-year base period from November 1, 2026, to October 31, 2027, with two subsequent one-year option periods extending the performance through October 31, 2029. This procurement is 100% set aside for small business concerns, specifically HUBZone small businesses, under NAICS code 238220. Award decisions will be based on a comparative evaluation of technical capability and price, with a focus on the offer most advantageous to the government. Offerors must provide professional certifications and licenses to prove personnel qualifications and must adhere to OSHA safety standards. Quotations are due by September 18, 2026, and must remain firm for 60 calendar days.