CHP Hayward Area office - HVAC Maintenance Services - IFB #26C345002

The Department of California Highway Patrol is soliciting bids for comprehensive Heating, Ventilation, and Air Conditioning (HVAC) maintenance services at its Hayward Area office located at 25100 Santa Clara Street, Hayward, CA 94544, under Invitation for Bids Number 26C345002. The contract, which will run from October 1, 2026, through September 30, 2029, requires all bidders to conduct a mandatory site walk-through on May 27, 2026, at 11:00 A.M., and to sign in prior to the event. Bids must be submitted in a single physical package, signed in ink, and delivered by the June 10, 2026, deadline to the CHP Contract Services Unit in Sacramento; electronic submissions are strictly prohibited. The contract is awarded on a Lowest Price Technically Acceptable (LPTA) basis, with cost adjustments applied in sequence for small business, micro business, non-small business subcontracting, disabled veteran business enterprise (DVBE), and nonprofit veteran service agency preferences, up to a cumulative maximum of 10% or $100,000, whichever is less. All bidders must submit complete documentation including certifications, references, subcontractor plans, DVBE declarations, payee data records, and conflict of interest statements, all signed in ink. Work must comply with the Uniform Building Code, Uniform Plumbing Code, National Electric Code, California Electric Safety Orders, and Division of Industrial Safety regulations, using only new materials and first-class workmanship. Contractor personnel must obtain security clearance via CCHIS and FBI fingerprint checks and adhere to strict conduct protocols. No hazardous materials may be stored on-site, and all chemical use requires prior submission of MSDS sheets. Invoicing is limited to quarterly, paper-based, itemized invoices submitted in arrears, with payment processed through the state’s manual system. The contract imposes full liability on the contractor for damages, unauthorized access, and noncompliance, and requires post-award reporting of small business and DVBE utilization within 60 days of final payment.