Cloud Based Budget Software Replacement

The City of Lakeland is seeking to replace its existing fragmented budgeting system, which currently relies on Oracle Hyperion along with various custom worksheets and documents, with a modern, cloud-based SaaS budgeting solution. This transition aims to address inefficiencies, data integrity challenges, limited forecasting capabilities, and the high IT overhead associated with maintaining on-premises infrastructure. The new solution is expected to enhance budgeting efficiency, improve transparency, foster better collaboration, and ensure long-term sustainability for the City's budget process. The solicitation for this project, identified as 2026-RFP-018 and issued by the Department of Information Technology in Florida, was posted on March 6, 2026, with a response deadline of April 7, 2026. Key contacts for this project include Tim Marsh, IT Applications Services Manager, and Linda Alspaugh, Purchasing Agent. The contractual agreements associated with this project emphasize risk management and compliance, including multiple indemnification agreements for vendors, contractors, and consultants, which require them to indemnify and hold the City harmless from liabilities related to negligence or misconduct. These agreements contain provisions for subrogation waivers, release of liability upon final payment, and adherence to Florida laws, ensuring legal protection for the City throughout the project's duration. Additionally, compliance with ethical standards is mandated through a Human Trafficking Affidavit requiring contractors and vendors to certify the absence of coercive labor practices. Contractor safety and performance are also tightly monitored via specific evaluation forms and annual audit submissions that track safety policies, accident rates, training, and compliance with Process Safety Management standards. Together, these elements establish a framework aimed at securing a technologically advanced, legally compliant, and safe deployment of the new budgeting software solution.