CNC Remedial Maintenance (RM) Services

UPDATED **** 04 September 2020 **** UPDATED Questions posed by industry following the Virtual Industry Day with their accompanying answers, as well as the reservations / attendees list from the Virtual Industry Day are posted in the Attachments listing for this notice. Please note that all Q&A is provided as general guidance; the final solicitation documents including the RFP, PWS, Section L and Section M attachments will be the binding documents for solicitation responses. Upon final release of the solicitation, offerors should closely review the final documents to ensure complete understanding and seek clarification of any conflicts or confusion with previous understanding/discussions. UPDATED **** 28 August 2020 **** UPDATED Attached to this notice please find the PDF of the Questions and Answers presentedat the Pre-Solicitation Industry Day conference for the CNC RM effort, held 27 August 2020. Please note - additional questions are due to the Government POCs listed in this announcement no later than 4:00 PM CDST on Tuesday 1 September 2020 to allow the Government subject matter experts time to review, answer, and update documents accordingly while maintaining the acquisition timeline for the Estimated Award Date as published in the presentation materials. UPDATED **** 26 August 2020 **** UPDATED Attached to this notice please find the PDF of the presentation materials for the Pre-Solicitation Industry Day conference for the CNC RM effort. For your convenience, the dial-in information for the teleconference is listed below. Due to the limited nature of conference bridges, we would suggest that where possible, users in the same office location use a conference room and a common phone to limit the number of discrete callers on the line. While we will review Rules of Engagement at the outset of the meeting, once you have entered the conference, and unless you are speaking to the group, please mute your line to reduce background noise and any feedback loops. Dial-In Details: Thursday, 27 August 2020 Time: 8:30 AM - 11:30 AM CDST Number: 582-9998 (Oklahoma City area) // +1 (555) 000-0000 (Long Distance) Meeting ID: 4107# Meeting PIN: 4107# Instructions: 1) Dial the Cisco Unified Meeting Place number above. 2) Enter the Meeting ID number (4107) then #. 3) Enter the Meeting PIN number (4107) then #. (DO NOT press 2# to "Start your meeting now." if so prompted.) If the Meeting ID and/or PIN does not go through initially, do not hang up, dial 4107# again, and follow the prompts. UPDATE **** 24 August 2020 **** UPDATE If you wish to attend the Pre-Solicitation Virtual Industry Day, the deadline to notify the Government with your reservation has been extended until NOON (12:00 PM) on Tuesday, 25 August 2020. Please email Carrie Brown at contact@example.gov with your Name, Email, and Company Name. Upon receipt, she will deliver the Industry Day presentation materials to your response email. Please find posted DRAFT RFQ with revised PWS (Note changes to PWS para 1.3.1 and 1.3.3). Draft documents Appendix A, Section L, and Section M have not changed from previously posted versions. Contact Carrie Brown and Shelli Simmons at the addresses below for further information. UPDATE **** 21 August 2020 **** UPDATE Revised Section L, Instructions to Offerors and Revised Section M, Evaluation Criteria are posted for Industry review and comment. Please review and provide questions and comments to the POCs listed below. UPDATE **** 20 August 2020 **** UPDATE The Government intends to hold the RESCHEDULED Pre-solicitation Industry Day Conference on THURSDAY 27 AUGUST 2020 at 8:30AM - 11:30 AM CDST. Confirmation will be sent to registered attendees via email with final details regarding the dial-in conference number and presentation slide deck. Interested vendors must register their intent to attend by emailing the following information by 24 AUGUST 2020 at 3:00 PM CDST to the POCs: Name, Email, and Company Name Interested in performing or supporting the CNC RM effort. (Subcontractor attendees are welcome on the telephonic conference.) The Presentation Slide-deck will be delivered to all registered attendees preceding the Pre-solicitation Conference. Attendees should call in to the conference number below at least 10 minutes early to ensure connectivity. Due to the number of possible attendees, callers are encouraged to use conference rooms and use limited phone lines to call into the conference to limit the number of connections to reduce latency/feedback issues on the conference call. Dial-In Details: Intended Date: Thursday, 27 August 2020 Intended Time: 8:30 AM - 11:30 AM CDST Number: 582-9998 (Oklahoma City area) // +1 (555) 000-0000 (Long Distance) Meeting ID: 4107# Meeting PIN: 4107# ....If the Meeting ID and/or PIN does not go through initially, (Do not hang up) Dial 4107# again. Instructions: 1) Dial the Cisco Unified Meeting Place number above. 2) Enter the Meeting ID number (4107) then #. 3) Enter the Meeting PIN number (4107) then #. (DO NOT press 2# to "Start your meeting now." If so prompted.) Questions relative to this notice for discussion at the Pre-Solicitation Industry Day Conference should be addressed to: AFSC / PZIMA Shelli Simmons, Contract Specialist 3001 Staff Drive 2S76 Tinker AFB, OK 73145 contact@example.gov AND/OR AFSC/PZIMA Carrie Brown, Contracting Officer 3001 Staff Drive 2S76 Tinker AFB, OK 73145 contact@example.gov Revised draft versions of the Section L and Section M (Instructions to Offerors and Evaluation Critiera) will be posted Friday, 21 August 2020. Questions for discussion at the Pre-Solicitation Conference should be submitted no later than 24 August 2020 at 3:00 PM to the POC listed above. UPDATE ** 17 August 2020 ** UPDATE Due to anticipated revisions to the Instructions to Offerors and Evaluation Criteria (Section L and Section M) and a desire to provide additional time for Industry to Respond, the Pre-Solicitation Virtual Industry Day scheduled for Tuesday 18 August 8:30 AM-11:30AM CDST has been postponed. A new date will be posted no later than close of business 19 August 2020. Please continue to review the previously published draft Performance Work Statement as this dPWS has not changed, and develop any questions, comments, or recommendations for the Government. We are interested in a successful interaction between Industry and the Government and solicit your feedback. Please follow this opportunity for further updates and announcements and RSVP for the updated Pre-Solicitation Virtual Industry Day when announced. UPDATE ** 17 August 2020 ** UPDATE UPDATE ** 13 August 2020 ** UPDATE While a complete draft RFP is not available, the draft Sections L and M (Instructions to Offerors and Evaluation Criteria) are available and posted today (8/13), to supplement the draft PWS posted previously on 8/10. Offerors are requested to review and provide comments, questions, and recommendations for updates to the Government by 3:00 PM on FRIDAY, 14 August 2020 with the RSVP for the Pre-Solicitation Virtual Industry Day Conference. Presentation materials for the Pre-Solicitation Virtual Industry Day Conference will be made available for the conference ONLY to PRE-REGISTERED participants. The Pre-Solicitation Virtual Industry Day Conference Materials will not be posted for at least 72 hours following the event. END OF UPDATE ** 13 AUGUST 2020 ** END OF UPDATE This notice does not constitute a request for proposal, request for quote, or invitation for bid. No contract shall be awarded from this announcement. The intent of this notice is to provide the pre-solicitation notice required by FAR 5.2 - Synopsis of Proposed Contract Actions in preparation for release of the Request for Proposal at a later date. This notice will be followed by a Draft RFP within (3) days of this posting. The Draft RFP will include Draft Instructions to Offerors and Draft Evaluation Criteria to gather industry feedback on the proposed program and proposal structure. No reimbursements shall be made for any costs associated with reviewing, providing material, or providing information in response to this announcement or any follow up information requests.Nothing shall be construed herein to commit or obligate the Government to further action as a result of this announcement. Contractors not responding to this announcement will not be precluded from participation in any future solicitation, if issued. The Government intends to solicit and award a full-and-open Federal Acquisition Regulation (FAR) Part 12, Single Award Indefinite Delivery, Indefinite Quantity (IDIQ) Contract with Firm Fixed Price (FFP) and Time and Material Contract Line Item Number (CLIN) orders. The Government anticipates that the contract will consist of one basic period of twelve (12) months with four (4) additional 12-month option periods for a total of five years/sixty (60) months. Program Description The CNC RM effort provides annual Health Assessments (HA) and Preventative Maintenance (PM) Assessments, and three-tiered Remedial Maintenance (RM) support services for the 16 included Computer Numerically Controlled (CNC) machines located at Tinker AFB. The HA will include a comprehensive check as to the current state of the machine and overall health of all components with a recommendation of items that show significant wear beyond what is expected, and an initial PM assessment with feedback and recommendations for improving the existing PM schedule. Task Orders will be placed for tiered support throughout the contract period of performance. Level 1 support is defined as technical telephone support between the hours of 7:00 AM to 5:00 PM Monday through Friday within four (4) hours of contact by the Government Program Manager (PM).Level 2 support is on-site Contractor support within two (2) business days of contact by the Government PM if Level 1 support was unable to resolve an issue within 8 hours. Level 3 support is performed after a level-two initial assessment. If the repair is OEM specific in nature; meaning it could involve proprietary or specialized knowledge, OEM specific software, configuration, tooling, etc., the contractor shall coordinate with the appropriate OEM/vendor and provide a written repair estimate to the Government COR no later than five (5) business days from assessment. The Contractor shall be able to provide all services in the PWS via organic or subcontracting efforts for a five year period.Level 3 support is performed after a level-two initial assessment. If the repair is OEM specific in nature; meaning it could involve proprietary or specialized knowledge, OEM specific software, configuration, tooling, etc., the contractor shall coordinate with the appropriate OEM/vendor and provide a written repair estimate to the Government COR no later than five (5) business days from assessment. The Contractor shall be able to provide all services in the PWS via organic or subcontracting efforts for a five year period.Level 3 support is performed after a level-two initial assessment. If the repair is OEM specific in nature; meaning it could involve proprietary or specialized knowledge, OEM specific software, configuration, tooling, etc., the contractor shall coordinate with the appropriate OEM/vendor and provide a written repair estimate to the Government COR no later than five (5) business days from assessment. The Contractor shall be able to provide all services in the PWS via organic or subcontracting efforts for a five year period.the contractor shall coordinate with the appropriate OEM/vendor and provide a written repair estimate to the Government COR no later than five (5) business days from assessment. The Contractor shall be able to provide all services in the PWS via organic or subcontracting efforts for a five year period.the contractor shall coordinate with the appropriate OEM/vendor and provide a written repair estimate to the Government COR no later than five (5) business days from assessment. The Contractor shall be able to provide all services in the PWS via organic or subcontracting efforts for a five year period. Virtual/Telephonic Pre-Solicitation Industry Day Conference The Government intends to host a virtual/telephonic pre-solicitation Industry Day Conference after the posting of this notice. Potential offerors are encouraged to review all of the package documents, submit questions and comments to the draft documents via email to the Points of Contact (POCs) prior to the conference, and attend the conference via telephone. All questions will be shared with all attendees. The Government intends to hold the Pre-solicitation Industry Day Conference on 18 August 2020 at 8:30AM - 11:30 AM CDST. Confirmation will be sent to registered attendees via email with final details regarding the dial-in conference number and presentation slide deck. Interested vendors must register their intent to attend by emailing the following information by 14 August 2020 3:00 PM CDST to the POCs: Name, Email, and Company Name Interested in performing or supporting the CNC RM effort. (Subcontractor attendees are welcome on the telephonic conference.) The Presentation Slide-deck will be delivered to all registered attendees preceding the Pre-solicitation Conference. Attendees should call in to the conference number below at least 10 minutes early to ensure connectivity. Due to the number of possible attendees, callers are encouraged to use conference rooms and use limited phone lines to call into the conference to limit the number of connections to reduce latency/feedback issues on the conference call. Dial-In Details: Intended Date: Tuesday, 18 August 2020 Intended Time: 8:30 AM - 11:30 AM CDST Number: 582-9998 (Oklahoma City area) // +1 (555) 000-0000 (Long Distance) Meeting ID: 4107# Meeting PIN: 4107# ....If the Meeting ID and/or PIN does not go through initially, (Do not hang up) Dial 4107# again. Instructions: 1) Dial the Cisco Unified Meeting Place number above. 2) Enter the Meeting ID number (4107) then #. 3) Enter the Meeting PIN number (4107) then #. (DO NOT press 2# to "Start your meeting now." If so prompted.) Questions relative to this notice for discussion at the Pre-Solicitation Industry Day Conference should be addressed to: AFSC / PZIMA Shelli Simmons, Contract Specialist 3001 Staff Drive 2S76 Tinker AFB, OK 73145 contact@example.gov AND/OR AFSC/PZIMA Carrie Brown, Contracting Officer 3001 Staff Drive 2S76 Tinker AFB, OK 73145 contact@example.gov Questions for discussion at the Pre-Solicitation Conference should be submitted no later than 13 August 2020 at 3:00 PM to the POC listed above.