Comprehensive FTA Grant Management Services

The Coast Transit Authority is seeking qualified firms or consultants to provide comprehensive FTA grant management services, supporting the agency throughout the entire grant lifecycle, including strategic planning, application development, award setup, compliance monitoring, financial and performance reporting, audit support, and grant closeout. The contract, with an initial term of two years and options for two additional one-year renewals, is valued between $500,000 and $2 million. Proposals are due electronically by November 7, 2025, and must demonstrate recent experience with FTA grants, proficiency in TrAMS, regulatory compliance, and the ability to meet a 3% Disadvantaged Business Enterprise (DBE) participation goal. The selection process emphasizes a best-value approach, evaluating proposals based on team experience (35%), customer service and responsiveness (30%), cost and fee structure (25%), and technical approach (10%). The contract incorporates by reference a comprehensive set of federal regulations and clauses, including those from the FTA Circular 4220.1F, 2 CFR Part 200 (Uniform Guidance), and other DOT and federal statutes. Key mandatory certifications include debarment and suspension, lobbying, and DBE participation, with flow-down requirements to all subcontractors. The scope of work involves managing all aspects of federal grant administration, ensuring compliance with federal and state laws, and providing detailed documentation and reporting. Payment will be made monthly in arrears, with the contractor required to allow FTA access to performance sites and maintain records for audits and reviews. While the contract emphasizes strict adherence to federal standards, it does not specify physical delivery, packaging, or marking requirements, as the services are primarily professional and administrative in nature. Proposals must follow detailed formatting and submission instructions, including page limits for each section, and include all necessary certifications and forms to ensure responsiveness and compliance.