Conference and accommodation Services in Buenos Aires Argentina

The US Embassy Buenos Aires is soliciting quotations under RFQ 19AR2026Q0006 for lodging and conference services to support the CLDC Conference in Buenos Aires, Argentina, scheduled for May 2026. The scope of work includes the provision of approximately 50 rooms, conference space, conference packages, and audio-visual services. The contract is designated as unrestricted, and the award will be granted to the responsible offeror who submits an acceptable proposal at the lowest price. To be eligible, offerors must be registered in the System for Award Management (SAM) and provide their UEI number. Quotations must be submitted in English via email to pachecom@state.gov by November 28, 2025, at noon Buenos Aires time. The procurement is governed by commercial item regulations and includes specific Federal Acquisition Regulation (FAR) clauses regarding contractor ethics, whistleblower rights, and the prohibition of certain telecommunications equipment. Performance standards require that the contractor maintain a high level of service, with a threshold of no more than one customer complaint per month. Payment will be processed by the US Embassy Buenos Aires Financial Management Center via Electronic Funds Transfer, and invoices must list Value Added Tax (VAT) as a separate line item. The contract is subject to the availability of appropriated funds beyond September 30 of the current calendar year and includes requirements for worker's compensation and war-hazard insurance for personnel supporting a diplomatic mission outside the United States.