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Conference and Meeting Venue Provider

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State & Local

Contract Overview

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This subcontract agreement establishes a Conference and Meeting Venue Provider to supply physical meeting spaces for prime contractors working on projects for the Massachusetts Department of Children and Families. The provider is responsible for securing reserved and prepared venues, such as hotels, convention centers, schools, or community centers, specifically for groups consisting of ten or more individuals. To ensure regulatory and operational compliance, all provided facilities must adhere to HIPAA standards for the protection of health information and meet the environmental requirements set forth in Executive Order 515. The performance of these services is centered in Boston, Massachusetts, under NAICS code 531130.

General Info

Subcontract for HIPAA-compliant meeting venues for Massachusetts Department of Children and Families projects.

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Organization & Contact Information

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AgencyMassachusetts → Department of Children and Families
ContactsNo contacts available
OfficeN/A
Office AddressN/A
ContactsNo contact information available

Full Description

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Provides physical meeting space for prime contractors on Massachusetts Department of Children and Families (DCF) projects. Supplies venues including convention centers, hotels, schools, or community centers for groups of 10 or more people. Ensures facilities meet HIPAA compliance for protected health information and Executive Order 515 environmental standards. Delivers reserved and prepared physical meeting space.

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NAICS: 531130
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POSTED

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DEADLINE

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More opportunities from Massachusetts → Department of Children and Families

Same awarding agency

NAICS: 541611
SLED
DCF Administrative Services Organization
Solicitation # BD-27-1034-0009-DSS94-134809
The Massachusetts Department of Children and Families is seeking a single statewide vendor to serve as an Administrative Services Organization (ASO) for a network of Family Resource Centers across the Commonwealth. This open market solicitation, numbered BD-27-1034-0009-DSS94-134809, has an estimated total value of 15 million dollars for the life of the engagement, including initial and renewal periods. The selected vendor will be responsible for five core functions: development and maintenance of technological solutions, program evaluation and reporting, administrative support for both the Family Resource Centers and the Department, and communications support and marketing. The contract includes an initial implementation period not exceeding six months for hiring key personnel and developing technology. Performance is managed through an Annual ASO Work Plan submitted by May 15th each year, with monitoring based on deliverable timeliness, quality, and responsiveness. Award decisions are based on best value, requiring a passing business response and a minimum score of 105 points on the programmatic response. Additionally, bidders must commit at least 1 percent of contract revenue to a Supplier Diversity Program to be eligible for the award. Key compliance requirements include strict adherence to ADA standards for public-facing web components and marketing materials, as well as HIPAA compliance for any protected health information accessed. The contractor must submit monthly invoices via a Payment Voucher and Monthly Expenditure Report, participating in the Commonwealth Prompt Payment Discount initiative. All responses must be submitted electronically via COMMBUYS by December 10, 2026.
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POSTED

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