Contract for Digitization

**************************************************************** THIS SOLICITATION HAS BEEN EXTENDED THROUGH 8/5/2011 3:30 Eastern **************************************************************** BACKGROUND (Complete SOW will be attached to posted solicitation ) The central mission of the Library of Congress (Library/LC) is to assemble, preserve, and provide access to a universal collection representing human knowledge in order to serve the United States Congress and the American people. The goal of LC's Preservation Reformatting Division (PRD) is to preserve and offer broad public access to the Library's at-risk materials. The primary focus of the PRD is to maintain the general and reference collections for use through digitization, binding, treatment, boxing or other means for a variety of materials that include books and pamphlets, serials, manuscripts, photographic prints and negatives and microform materials. The Library of Congress is committed to establishing and maintaining standards and best practices to achieve its objective. SCOPE OF WORK (Please see the attached SOW for the full text) This Statement of work has two parts. Part 1 describes digitization and preservation photocopying requirements; Part II describes binding requirements for preservation photocopies. (Please see the attached SOW for the full text) PART ONE: DIGITAL IMAGING and PRESERVATION PHOTOCOPY PRODUCTION The Library of Congress requires the digital reformatting of the Library's text collections, books and book-like printed matter, to electronic form. This will include converting printed, handwritten, or illustrated pages to raster-scanned digital images of original pages, and performing quality review of the digitized images. The resulting digital images will be stored as preservation master images in the Library's UNIX file system or digital repository, while the copies of these digital objects or their derivatives will be incorporated into the Library's online collections. In some cases, the Library will want a preservation photocopy of the scanned material, where in other cases, both digital and preservation photocopies will be needed. Types of Deliverables include: Delivery Media and Delivery Identification PART TWO: Binding Requirements For purpose of this contract, a serial is defined as a periodical of one or more multi-leaved, like-consumed, serially numbered graphic units submitted for binding into a single physical unit, i.e., one ore more soft-cover issues to be bound together as first-time hard coverings. All paper covers are to be retained, unless otherwise specified. The maximum thickness of serial volumes shall be 64mm (2 "). Should the Library elect to send volumes larger than this, the Contractor is not liable for the failure of the binding structure. A book is defined as a single piece of graphic material consisting of an appreciable number of leaves or sections submitted for binding or recasing as a single unit. Some items many be bibliographically classed as serials but actually consist of only one physical unit requiring no collation and intended for use as a monograph. Such units will be bound or recased as a book. These specifications provide for the procurement of library binding, rebinding (with printed endpapers) and of books, pamphlets, and serials, and the construction of custom-fitted and economy archival boxes and portfolios using the kasemake. These specifications all provide for the procurement of reformatting services for facsimile copies or digital output. The Contractor shall bind monographs according to Library specified styles of binding. All binding shall be performed at the Contractor's facility. Quality review of bound volumes is also performed by the Contractor The deliverables shall include bound serials and monographs, digital files and custom-fit protective enclosures on a four-week turnaround; RUSH items on a two-week turnaround; and software system support. Startup and Testing (8 weeks) The start up (if requested by the Library) and testing activities for major works under this contract shall follow the outlined schedule below unless otherwise notified: At the discretion of the Library, startup and testing may be waived in the case of a Contractor with a prior history of satisfactory work for the Library. Scheduling Deliveries It is the responsibility of the vendor to insure that arrival of shipments and pickups at the Library occur between the hours of 7:00 a.m. and 3:30 p.m., Monday through Friday excluding Federal holidays. Pickup and Delivery will be via UPS or FEDEX, as mutually agreed. Place of Delivery (F.O.B. Destination) Supplies and/or services shall be delivered F.P.B. destination to: Library of Congress PRD PRD Freight Services Madison Building Loading Dock 100 C Street SE Washington, DC 20540-4550 Freight Services telephone: 202-707-5558 Please send the solicitation package to: Christine Calhoun Contract Specialist The Library of Congress Office of Contracts and Grants Management 101 Independence Ave. SE Washington, DC 20540-9410 Phone: (202) 707-3311; Fax: (202) 707-8611; Email: ccalhoun@loc.gov