CONTRACT PURCHASE ORDER FOR WOODEN BLOCKS AND WEDGES ON AN "AS NEEDED" BASIS

Return to Bid List Procurement Opportunity NUMBER 35885 TITLE CONTRACT PURCHASE ORDER FOR WOODEN BLOCKS AND WEDGES ON AN "AS NEEDED" BASIS PROCESS One Step Unsealing BASE CURRENCY USD STATUS Awarded DESCRIPTION BID DOCUMENTS CALENDAR
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NUMBER 35885 TITLE CONTRACT PURCHASE ORDER FOR WOODEN BLOCKS AND WEDGES ON AN "AS NEEDED" BASIS AVAILABLE DATE 3/26/2026 9:00 AM CLARIFICATION DEADLINE 4/1/2026 2:00 PM DUE DATE 4/8/2026 2:00 PM CONTACT INFORMATION Nia Pearson - contact@example.gov BID TYPE RFQ BILL TO contact@example.gov, 800 W. Montgomery Ave - Attn: Accounting, Philadelphia , Philadelphia PA 19122 US SHIP TO VARIOUS, PHILADELPHIA, PA US DESCRIPTION
PLEASE SUBMIT PRICING FOR A CONTRACT PURCHASE ORDER FOR WOODEN BLOCKS & WEDGES ON AN “AS NEEDED BASIS”. 
*** BIDS WILL BE DEEMED NON-REPONSIVE, IF BIDDERS: ***
 
- TAKES EXCEPTIONS TO PGW'S SPECIFICATIONS OR TERMS AND CONDITIONS
- FAILS TO COMPLETE, SIGN AND RETURN REQUIRED DOCUMENTS IN SEALED BID PACKET
-FAIL TO QUOTE EXACT REQUESTED ITEMS, NO SUBSTITUTIONS UNLESS DESCRIPTION CALLS OUT OR    
  PGW APPROVED EQUAL.
- FAILS TO PROVIDE PRICING AND LEAD TIME ON ALL ITEMS
 
BIDDERS ARE REQUESTED TO QUOTE THE FOLLOWING:
PAYMENT TERMS: NET: 30 DAYS, FREIGHT: PAID, F.O.B.: DESTINATION. 
 
ANY QUESTIONS OR REQUEST FOR CLARIFICATION REGARDING THIS RFQ AND THE ATTACHED DOCUMENTS MUST BE SUBMITTED VIA PGW.PROCUREWARE.COM NO LATER THAN 2:00PM EST ON WEDNESDAY, APRIL 1st, 2026.
PLEASE COMPLETE ALL PROCUREWARE REQUIRED FIELDS AND UPLOAD THE SEALED BID PACKET VIA PGW.PROCUREWARE.COM BY 2:00 PM EST ON WEDNESDAY, APRIL  8th, 2026.
***PLEASE NOTE THAT PGW IS ELIGIBLE TO PARTICIPATE IN COSTARS, NJPA, OMNIA PARTNERS, NASPO AND/OR STATE/CITY OF PHILADELPHIA CONTRACT PRICING.  PLEASE INCLUDE THE CONTRACT NUMBER ON YOUR RFQ IF APPLICABLE.
PLEASE SUBMIT YOUR BID FOR A CONTRACT PURCHASE ORDER FOR WOODEN BLOCKS & WEDGES ON AN “AS NEEDED BASIS” COVERING ONE (1) YEAR PERIOD ("INITIAL TERM") EFFECTIVE MAY 1, 2026, THROUGH APRIL 30, 2027, WITH AN OPTION TO RENEW FOR UP TO THREE (3) ADDITIONAL ONE (1) YEAR TERM. THE "RENEWAL TERM" IS EXERCISABLE, AT PGW'S SOLE DISCRETION, AS OF THE EXPIRATION OF THE INITIAL TERM OR CURRENT "RENEWAL TERM".
VENDOR SHALL PROVIDE PRICING IN ACCORDANCE WITH THE SPECIFICATION AND PRICING STRUCTURE SET FORTH IN THE REQUEST FOR QUOTE (RFQ) 35885.
ONCE THE CONTRACT AGREEMENT IS AWARDED, THE AWARDED VENDOR MUST ADHERE TO WHAT HAS BEEN QUOTED OR THIS COULD CAUSE THE ORDER TO BE SUBJECT TO CANCELLATION.
PRICE INCREASE/DECREASE REQUIREMENTS
ALL PRICES QUOTED MUST REMAIN FIRM FOR THE INITIAL TERM OF THE CONTRACT PURCHASE ORDER AND MAY ONLY INCREASE IF THE PRICE CHANGE IS SUPPORTED BY A MANUFACTURER’S LETTER AND/OR INDUSTRY BULLETIN. THE MANUFACTURER’S LETTER MUST STATE THE REASON FOR THE PRICE INCREASE AND THE AMOUNT OF THE INCREASE. THE PRICE INCREASE LETTER MUST INCLUDE A COPY OF THE MANUFACTURER’S LETTER AND BE SENT VIA EMAIL TO: contact@example.gov , OF THE REFERENCING RFQ#, CONTRACT #, CONTRACT TERM, AND SHOWING ITEM(S) DESCRIPTION AND APPLICABLE PRICING. PGW RESERVES THE RIGHT TO REVIEW THE PROPRIETY OF THE PRICE INCREASE AND CANCEL THE CONTRACT AT ITS DISCRETION. 
 
NOTICE OF PRICE INCREASES MUST BE RECEIVED, IN WRITING, BY PGW AT LEAST FIFTEEN (15) DAYS PRIOR TO THE EXPIRATION OF THE CURRENT TERM FOR PRICE INCREASE TO BE EFFECTIVE AS OF THE FIRST DAY OF THE RENEWAL TERM.  
FAILURE TO NOTIFY PGW WITHIN THIS FIFTEEN (15) DAY TIME FRAME SHALL RESULT IN THE FOLLOWING:
IF THE LETTER IS RECEIVED BEFORE THE LAST DAY OF THE CONTRACT TERM, THE EFFECTIVE DATE OF THE PRICE INCREASE SHALL BE FIFTEEN (15) DAYS FROM RECEIPT OF THE PRICE INCREASE LETTER RECEIVED BY PGW OR, IF THE LETTER IS NOT RECEIVED BEFORE THE LAST DAY OF THE CURRENT TERM, THE PRICES FOR THE RENEWAL TERM SHALL BE THE SAME AS THE PREVIOUS TERM.
PGW WILL EVALUATE AND CONSIDER PRICE INCREASES IN THE SUBSEQUENT CONTRACT RENEWAL PERIOD(S) IF THE FOLLOWING CONDITIONS ARE MET.  THIS WILL NOT GUARANTEE THE ACCEPTANCE OF THE PRICE INCREASE AND THE CONTRACT MAY BE SENT OUT FOR COMPETITIVE RE-BIDDING IF PRICE INCREASES ARE NOT ACCEPTED BY PGW.
FOR EACH RENEWAL TERM THE PRICE INCREASE AND/OR DECREASE SHALL BE BASED UPON THE PERCENT (%) CHANGE IN THE INDEX FOR ALL URBAN CONSUMERS – PHILADELPHIA OF THE CONSUMER PRICE INDEX (ALL ITEMS) AS PUBLISHED BY THE U.S. DEPARTMENT OF LABORM BUREAU OF LABOR STATISTICS AND AS INDICATED BY THE MID-ATLANTIC CPI ANNOUNCEMENT FOUND HERE:
https://www.bls.gov/regions/mid-atlantic/data/consumerpriceindexhistorical_philadelphia_table.htm
NOTE: PRICE DECREASES MAY BE FORWARDED VIA EMAIL TO contact@example.gov , AT ANY TIME DURING THE CONTRACT TERM, TO INCLUDE ANY RENEWAL PERIOD(S).
ITEMS LIST
THE ITEMS LISTED REPRESENT TYPICAL ITEMS TO BE PURCHASED ON THIS CONTRACT.  ITEMS TO BE PURCHASED ARE NOT LIMITED TO THOSE LISTED. 
THE USAGE QUANTITIES LISTED ARE ONLY AN ESTIMATE TAKEN FROM PAST ORDER HISTORY. THIS DOES NOT CONSTITUTE A FIRM COMMITMENT TO PURCHASE THIS QUANTITY DURING THE PERIOD OF THE CONTRACT PURCHASE ORDER.  ACTUAL USAGE MAY EXCEED OR FAIL TO EXCEED ESTIMATES.
STOCKING REQUIREMENTS THAT THE AWARDED VENDOR MUST KEEP IN INVENTORY AT ALL TIMES MAY BE IMPLEMENTED DURING THE COURSE OF THIS CONTRACT. THESE STOCKING REQUIREMENT QUANTITIES MAY CHANGE OR BE ADJUSTED AS THE BUSINESS DETERMINES.
IF THE ITEMS LISTED HAVE BEEN DISCONTINUED OR PART NUMBERS HAVE CHANGED, PLEASE LIST THE CHANGE(S) IN THE COMMENTS SECTION FOR THAT LINE ITEM.  NO OTHER SUBSTITUTIONS ACCEPTABLE.
 
ADDITIONAL NOTES:
(1)   THE BASIS OF AWARD FOR THE SUCCESSFUL BIDDER SHALL RESULT IN ONE (1) CONTRACT PURCHASE ORDER TO THE LOWEST, RESPONSIVE, AND RESPONSIBLE VENDOR.  IF THE LOWEST BID PRICE IS EQUAL, THE FOLLOWING FACTORS WILL BE TAKEN INTO CONSIDERATION TO DETERMINE THE AWARD: 1. LEAD-TIME 2. BEST AND FINAL OFFER (BAFO) BIDDERS WILL BE NOTIFIED ACCORDINGLY BY THE RESPECTIVE BUYER IF ANY OF THESE FACTORS ARE APPLIED.
(2)   THIS CONTRACT PURCHASE ORDER IS SUBJECT TO CANCELLATION BY PGW UPON THIRTY (30) DAYS WRITTEN NOTICE.
(3)   ANY BIDDER THAT HAS HAD A PURCHASE ORDER WITH PGW TERMINATED DURING THE PREVIOUS THREE (3) YEARS DUE TO BREACH OR DEFAULT MAY BE DEEMED NON-RESPONSIVE AND NON-QUALIFIED FOR THIS RFQ.
(4)   CONTRACTOR WILL BE BOUND BY PGW’S POLICY AND PROCEDURE FOR THE DEBARMENT AND SUSPENSION OF VENDORS.  SUSPENSION OR DEBARMENT AND SUSPENSION OF VENDORS AND CONTRACTORS WILL BE CONSIDERED AS DEFAULT BY CONTRACTOR.
(5)   THE SUCCESSFUL BIDDER MUST REMIT ALL INVOICES ELECTRONICALLY TO contact@example.gov  FOR ELECTRONIC PAYMENT.  FOR ASSISTANCE OR QUESTIONS REGARDING INVOICING, PLEASE CONTACT PGW ACCOUNTS PAYABLE AT +1 (555) 000-0000.
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ANY QUESTIONS REGARDING THIS OPPORTUNITY MUST BE SUBMITTED NO LATER THAN 4/1/2026 2:00 PM