Copier Lease and Maintenance

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. The anticipated award will be a Firm Fixed price contract. This solicitation is issued as Request for Proposal (RFP) No. FA7014-12-R-1008. The solicitation document; incorporated provisions and clauses are those in effect through Federal Acquisition Circular (FAC) 2005-56. The North American Industry Classification System code is 532420 with a business size standard of $25,000,000.00. IAW FAR 19.203(b), Contracting Officer first considered the socio-economic groups, but was unable to meet the "Rule of Two" (per FAR 19.502-2(b)) in either group. Therefore, the requirement will be a 100% total small business set-aside per the market research findings previously expressed. Please mail samples of printed pages for quality review to the following address: Ms. Terry Duncan 27130 Telegraph Road Quantico VA 22134 Samples shall include the finishing options saddle-stitch and GBC punch. LINE ITEM 0001: Black and White Copier Lease and Maintenance (Period of Performance: 30 March 2012 - 29 March 2013) QUANTITY: 1 for 12 Months UNIT PRICE: $__________ EXTENDED PRICE: $_____________ Average Monthly Usage: Black and White: 7,000 prints/month One High-speed Black and White Production Copier - Must be new OEM (Original Equipment Manufacturer) equipment - Minimum print resolution of 1200x1200 dpi - 100 pages per minute (letter) - Minimum 200 sheet duplex automatic document feeder up to 11"x17" - Capable of multi-positional stapling (1 or 2 staples) up to 100 sheets - Capable of 2-up saddle stitching and folding (booklet making) a minimum of 20-sheets - Capable of completing both C and Z folds - Capable of completing 2- and 3-hole punches, as well as 19-hole to 44-hole GBC punches for comb and coil bindings - High-capacity paper feeder capable of holding at least 5,000 sheets of paper up to tabloid size (11"x17"), capable of handling up to 110 lb cover stock - Capable of automatically inserting covers, tabs, etc., into documents either during the printing process or as post-production insertion - Must be Windows XP compatible and networkable - Must fit within a 12 foot by 4 foot space and meet 208V power requirement LINE ITEM 0002: Color Copier Lease and Maintenance (Period of Performance: 30 March 2012 - 29 March 2013) QUANTITY: 1 for 12 Months UNIT PRICE: $__________ EXTENDED PRICE: $_____________ Average Monthly Usage: Color Copier: 9,000 prints/month 1. 6,000 color prints/month 2. 3,000 black & white prints/month One High-speed Color Production Copier - Must be new OEM (Original Equipment Manufacturer) equipment - Minimum print resolution of 1200x1200 dpi - 65 pages per minute (letter) - Minimum 200 sheet duplex automatic document feeder up to 11"x17" - Capable of multi-positional stapling (1 or 2 staples) up to 100 sheets - Capable of 2-up saddle stitching and folding (booklet making) a minimum of 15 sheets - Capable of completing both C and Z folds - Capable of completing 2- and 3-hole punches, as well as 19-hole to 44-hole GBC punches for comb and coil bindings - High-capacity paper feeder capable of holding at least 4,000 sheets (11"x17"), capable of handling up to 110 lb cover stock - Capable of automatically inserting covers, tabs, etc., into documents either during the printing process or as post-production insertion - Must be Windows XP compatible and networkable - Must fit within a 12 foot by 4 foot space and meet 208V power requirement LINE ITEM 1001: Black and White Copier Lease and Maintenance (Period of Performance: 30 March 2013 - 29 March 2014) QUANTITY: 1 for 12 Months UNIT PRICE: $__________ EXTENDED PRICE: $_____________ Average Monthly Usage: Black and White: 7,000 prints/month One High-speed Black and White Production Copier - Must be new OEM (Original Equipment Manufacturer) equipment - Minimum print resolution of 1200x1200 dpi - 100 pages per minute (letter) - Minimum 200 sheet duplex automatic document feeder up to 11"x17" - Capable of multi-positional stapling (1 or 2 staples) up to 100 sheets - Capable of 2-up saddle stitching and folding (booklet making) a minimum of 20-sheets - Capable of completing both C and Z folds - Capable of completing 2- and 3-hole punches, as well as 19-hole to 44-hole GBC punches for comb and coil bindings - High-capacity paper feeder capable of holding at least 5,000 sheets of paper up to tabloid size (11"x17"), capable of handling up to 110 lb cover stock - Capable of automatically inserting covers, tabs, etc., into documents either during the printing process or as post-production insertion - Must be Windows XP compatible and networkable - Must fit within a 12 foot by 4 foot space and meet 208V power requirement LINE ITEM 1002: Color Copier Lease and Maintenance (Period of Performance: 30 March 2013 - 29 March 2014) QUANTITY: 1 for 12 Months UNIT PRICE: $_____________ EXTENDED PRICE: $_____________ Average Monthly Usage: Color Copier: 9,000 prints/month 1. 6,000 color prints/month 2. 3,000 black & white prints/month One High-speed Color Production Copier - Must be new OEM (Original Equipment Manufacturer) equipment - Minimum print resolution of 1200x1200 dpi - 65 pages per minute (letter) - Minimum 200 sheet duplex automatic document feeder up to 11"x17" - Capable of multi-positional stapling (1 or 2 staples) up to 100 sheets - Capable of 2-up saddle stitching and folding (booklet making) a minimum of 15 sheets - Capable of completing both C and Z folds - Capable of completing 2- and 3-hole punches, as well as 19-hole to 44-hole GBC punches for comb and coil bindings - High-capacity paper feeder capable of holding at least 4,000 sheets (11"x17"), capable of handling up to 110 lb cover stock - Capable of automatically inserting covers, tabs, etc., into documents either during the printing process or as post-production insertion - Must be Windows XP compatible and networkable - Must fit within a 12 foot by 4 foot space and meet 208V power requirement LINE ITEM 2001: Black and White Copier Lease and Maintenance (Period of Performance: 30 March 2014 - 29 March 2015) QUANTITY: 1 for 12 Months UNIT PRICE: $__________ EXTENDED PRICE: $_____________ Average Monthly Usage: Black and White: 7,000 prints/month One High-speed Black and White Production Copier - Must be new OEM (Original Equipment Manufacturer) equipment - Minimum print resolution of 1200x1200 dpi - 100 pages per minute (letter) - Minimum 200 sheet duplex automatic document feeder up to 11"x17" - Capable of multi-positional stapling (1 or 2 staples) up to 100 sheets - Capable of 2-up saddle stitching and folding (booklet making) a minimum of 20-sheets - Capable of completing both C and Z folds - Capable of completing 2- and 3-hole punches, as well as 19-hole to 44-hole GBC punches for comb and coil bindings - High-capacity paper feeder capable of holding at least 5,000 sheets of paper up to tabloid size (11"x17"), capable of handling up to 110 lb cover stock - Capable of automatically inserting covers, tabs, etc., into documents either during the printing process or as post-production insertion - Must be Windows XP compatible and networkable - Must fit within a 12 foot by 4 foot space and meet 208V power requirement LINE ITEM 2002: Color Copier Lease and Maintenance (Period of Performance: 30 March 2014 - 29 March 2015) QUANTITY: 1 for 12 Months UNIT PRICE: $__________ EXTENDED PRICE: $_____________ Average Monthly Usage: Color Copier: 9,000 prints/month 1. 6,000 color prints/month 2. 3,000 black & white prints/month One High-speed Color Production Copier - Must be new OEM (Original Equipment Manufacturer) equipment - Minimum print resolution of 1200x1200 dpi - 65 pages per minute (letter) - Minimum 200 sheet duplex automatic document feeder up to 11"x17" - Capable of multi-positional stapling (1 or 2 staples) up to 100 sheets - Capable of 2-up saddle stitching and folding (booklet making) a minimum of 15 sheets - Capable of completing both C and Z folds - Capable of completing 2- and 3-hole punches, as well as 19-hole to 44-hole GBC punches for comb and coil bindings - High-capacity paper feeder capable of holding at least 4,000 sheets (11"x17"), capable of handling up to 110 lb cover stock - Capable of automatically inserting covers, tabs, etc., into documents either during the printing process or as post-production insertion - Must be Windows XP compatible and networkable - Must fit within a 12 foot by 4 foot space and meet 208V power requirement LINE ITEM 3001: Black and White Copier Lease and Maintenance (Period of Performance: 30 March 2015 - 29 March 2016) QUANTITY: 1 for 12 Months UNIT PRICE: $__________ EXTENDED PRICE: $_____________ Average Monthly Usage: Black and White: 7,000 prints/month One High-speed Black and White Production Copier - Must be new OEM (Original Equipment Manufacturer) equipment - Minimum print resolution of 1200x1200 dpi - 100 pages per minute (letter) - Minimum 200 sheet duplex automatic document feeder up to 11"x17" - Capable of multi-positional stapling (1 or 2 staples) up to 100 sheets - Capable of 2-up saddle stitching and folding (booklet making) a minimum of 20-sheets - Capable of completing both C and Z folds - Capable of completing 2- and 3-hole punches, as well as 19-hole to 44-hole GBC punches for comb and coil bindings - High-capacity paper feeder capable of holding at least 5,000 sheets of paper up to tabloid size (11"x17"), capable of handling up to 110 lb cover stock - Capable of automatically inserting covers, tabs, etc., into documents either during the printing process or as post-production insertion - Must be Windows XP compatible and networkable - Must fit within a 12 foot by 4 foot space and meet 208V power requirement LINE ITEM 3002: Color Copier Lease and Maintenance (Period of Performance: 30 March 2015 - 29 March 2016) QUANTITY: 1 for 12 Months UNIT PRICE: $__________ EXTENDED PRICE: $_____________ Average Monthly Usage: Color Copier: 9,000 prints/month 1. 6,000 color prints/month 2. 3,000 black & white prints/month One High-speed Color Production Copier - Must be new OEM (Original Equipment Manufacturer) equipment - Minimum print resolution of 1200x1200 dpi - 65 pages per minute (letter) - Minimum 200 sheet duplex automatic document feeder up to 11"x17" - Capable of multi-positional stapling (1 or 2 staples) up to 100 sheets - Capable of 2-up saddle stitching and folding (booklet making) a minimum of 15 sheets - Capable of completing both C and Z folds - Capable of completing 2- and 3-hole punches, as well as 19-hole to 44-hole GBC punches for comb and coil bindings - High-capacity paper feeder capable of holding at least 4,000 sheets (11"x17"), capable of handling up to 110 lb cover stock - Capable of automatically inserting covers, tabs, etc., into documents either during the printing process or as post-production insertion - Must be Windows XP compatible and networkable - Must fit within a 12 foot by 4 foot space and meet 208V power requirement LINE ITEM 4001: Black and White Copier Lease and Maintenance (Period of Performance: 30 March 2016 - 29 March 2017) QUANTITY: 1 for 12 Months UNIT PRICE: $__________ EXTENDED PRICE: $_____________ Average Monthly Usage: Black and White: 7,000 prints/month One High-speed Black and White Production Copier - Must be new OEM (Original Equipment Manufacturer) equipment - Minimum print resolution of 1200x1200 dpi - 100 pages per minute (letter) - Minimum 200 sheet duplex automatic document feeder up to 11"x17" - Capable of multi-positional stapling (1 or 2 staples) up to 100 sheets - Capable of 2-up saddle stitching and folding (booklet making) a minimum of 20-sheets - Capable of completing both C and Z folds - Capable of completing 2- and 3-hole punches, as well as 19-hole to 44-hole GBC punches for comb and coil bindings - High-capacity paper feeder capable of holding at least 5,000 sheets of paper up to tabloid size (11"x17"), capable of handling up to 110 lb cover stock - Capable of automatically inserting covers, tabs, etc., into documents either during the printing process or as post-production insertion - Must be Windows XP compatible and networkable - Must fit within a 12 foot by 4 foot space and meet 208V power requirement LINE ITEM 4002: Color Copier Lease and Maintenance (Period of Performance: 30 March 2016 - 29 March 2017) QUANTITY: 1 for 12 Months UNIT PRICE: $__________ EXTENDED PRICE: $_____________ Average Monthly Usage: Color Copier: 9,000 prints/month 1. 6,000 color prints/month 2. 3,000 black & white prints/month One High-speed Color Production Copier - Must be new OEM (Original Equipment Manufacturer) equipment - Minimum print resolution of 1200x1200 dpi - 65 pages per minute (letter) - Minimum 200 sheet duplex automatic document feeder up to 11"x17" - Capable of multi-positional stapling (1 or 2 staples) up to 100 sheets - Capable of 2-up saddle stitching and folding (booklet making) a minimum of 15 sheets - Capable of completing both C and Z folds - Capable of completing 2- and 3-hole punches, as well as 19-hole to 44-hole GBC punches for comb and coil bindings - High-capacity paper feeder capable of holding at least 4,000 sheets (11"x17"), capable of handling up to 110 lb cover stock - Capable of automatically inserting covers, tabs, etc., into documents either during the printing process or as post-production insertion - Must be Windows XP compatible and networkable - Must fit within a 12 foot by 4 foot space and meet 208V power requirement Service and Supplies All parts and supplies to maintain equipment in acceptable working order and in the condition necessary to produce quality copies, excluding staples and paper "Like for like" replacement of parts and equipment Full service with a 1-hour call back and on site within 24 hours (1 work day) Credits for bad impressions and test impressions used during service calls to be credited on each monthly invoice if applicable. Technical support hotline available during working hours. Support Vendor-provided user training in the use of the covered equipment, including general copy skills and detailed features, upon installation. Electrical receptacles required for the equipment to be provided by the vendor and installed by the customer. Billing Vendor shall provide one monthly invoice, inclusive of all leased equipment (all CLINs), detailed by CLIN. Each CLIN to show serial number, period of performance, monthly charge, beginning and ending meter reads, as applicable. The Government is requesting that interested concerns with backgrounds in the above Copier Lease and Maintenance professional support services furnish the following information: Provide white paper outlining company's capabilities including graphics, not to exceed ten pages, single-spaced, Times New Roman, 12 font. Additional graphics will be accepted via website reference directing the Government to demonstrations through virtual environments. INSPECTION CONDITIONS AND TERMS: Delivery/Acceptance will be 12 months for Base and four option years lease and maintenance delivered to: HQ AFOSI/XI, 27130 Telegraph Road, Quantico VA 22134. FAR PROVISIONS: FAR 52.212-1, Instructions to Offerors-Commercial Items and the applicable Addendum to FAR 52.212-1 applies to this acquisition are as follows: http://farsite.hill.af.mil 52.252-1, 52.252-5, 52.211-6 and 52.252-3; DFARS (Chapter 2), 252.225-7000. EVALUATION PROCEDURES, The Government will select the best overall offer based on price and the offeror ability to meet the requirements specified in this solicitation. The Government will award a contract resulting from this solicitation to the responsible offeror whose offer, conforming to the solicitation, will be the most advantageous to the Government in accordance with the requirement. Only those offerors determined to be in compliance with the requirements as stated in this solicitation will be considered for award. Non-conformance with this requirement may result in offeror's quote being determined unacceptable. FAR 52.212-3, Offeror Representatives and Certifications-Commercial Items, ALT I applies to this acquisition and offeror(s) must include, a completed copy with its offer. FAR 52.212-3 can be obtained from http://farsite.hill.af.mil or from http://orca.bpn.gov if registered in Online Representation and Certifications Application (ORCA). An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certificates electronically at http://orca.bpn.gov (ORCA). If an offeror has not completed the annual representations and certifications at the ORCA website, the offeror shall complete only paragraphs (c) through (m) of this provision. FAR CLAUSES: FAR 52.212-4, Contract Terms and Conditions-Commercial Items, applies to this acquisition and the applicable Addendum to FAR Clause 52.212-4 are as follow: 52.214-34, 52.214-35, 52.223-11, 52.247-34, 52.252-2, 52.252-6, 52.253-1: (b) DFARS (Chapter 2) 252.204-7003, 252.204-7004 ALT A , 252.212-7001: 252.225-7001, 252.232-7003, 252.247-7003, 252.203-7000. 5352.201-9101: (c) Col Timothy Applegate, 1500 W. Perimeter Rd. Suite 5750, Andrews AFB, MD 20762 Phone #240-612-6111. FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders-Commercial Items, including the following sub-clauses apply to this acquisition: 52.203-6 ALT I, 52.222-50, 52.219-6, 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-26, 52.222-36, 52.225-13, 52.232-33, 52.233-3 and 52.233-4 apply to this acquisition. To be eligible for an award, all contractors must be registered and active in the Central Contractor Registration (CCR) database. A contractor can contact the CCR by calling 1-888-227-2423 or e-mail at http://www.ccr.gov. NO EXCEPTIONS. A Dun and Bradstreet (DUNS) number is required in order to register. The FAR clause web site is http://farsite.hill.af.mil. All written quotes must be received by 12:00 Noon, Eastern Standard Time (EST) on 23 March 2012 via e-mail to patricia.thomas@afncr.af.mil. An official authorized to bind your company shall sign and date the quote. Please include your CAGE code and DUNS number. Questions concerning this solicitation should be addressed to Patricia Thomas, Contract Specialist, to patricia.thomas@afncr.af.mil. An alternate contact is Capt. Chase B. Eiserman, Contracting Officer, email chase.eiserman@afncr.af.mil. All invoices shall be submitted through Wide Area Work Flow. You can register at https://wawf.eb.mil.