Copier Paper

Northside Independent School District (NISD) is soliciting sealed bids under RFP 2026-125 for the procurement of first-class commercial quality copier paper. The required specifications include letter size (8.5 by 11 inches), 20 lb weight, and 92 brightness, packaged as 10 reams per case. The District anticipates a typical bi-monthly volume of approximately 5,040 cases, equivalent to six truckloads, though actual quantities may vary. The paper must be compatible with Ricoh, Dell, HP, and Sharp systems and be free of defects such as wrinkles, holes, or glue spots. This contract replaces RFP 2023-177 and requires all interested vendors to respond to maintain their business relationship with the District. The contract term is for one year with two optional one-year renewals. Awards are based on best value rather than lowest price alone, with the purchase price weighted at 30 percent of the evaluation. Proposals must be submitted via the Bonfire Portal by October 15, 2026, at 2:00 PM CT. Mandatory submission requirements include a price sheet, company information, insurance certification, and three preferred references. Deliveries must be made between 8:00 AM and 4:00 PM CST to various District locations on 48 by 40 inch shrink-wrapped pallets, with terms set as F.O.B. Destination, freight prepaid. Vendors must also comply with Texas state laws, including certifications regarding DEI duties, prohibited instruction, and the Texas Prompt Payment Act, which mandates payment within 30 days of invoice receipt.