Court Certified Spanish Interpreting Services (RR27-1)

The State of Utah Division of Purchasing, on behalf of the Utah Board of Pardons & Parole, is seeking qualified providers of court-certified Spanish interpreting services under solicitation RR27-1, issued under Utah Procurement Code 63G-6a Part 15. This is a Request for Qualifications that does not require pricing submissions; instead, vendors must submit a resume and cover letter addressing specific mandatory criteria, including documented experience in legal interpreting, particularly with the Board, current court certification with the month and year of roster inclusion, and demonstrated ability to meet weekly scheduling demands. The contract is initially for one year with the potential for four one-year renewals at the Board’s discretion, for a maximum duration of five years. The vendor will be selected based on ranking after evaluation against non-negotiable mandatory minimum requirements, with final compensation to be negotiated as fair and reasonable. The selected vendor will serve as the Board’s on-call interpreter, providing services for up to 13 hearings per month under a fixed monthly fee structure with an annual budget of approximately $9,600, and must guarantee that price for at least two years. The vendor must maintain active court certification, accept at least 90% of scheduled hearings monthly, and may subcontract no more than 15% of quarterly hearings with preapproval and only to other certified interpreters. All services must occur within Utah and adhere to professional interpreting standards as well as Board-specific protocols. The contractor is required to carry workers’ compensation, commercial general liability with limits of $1 million per person/$3 million aggregate, and commercial automobile liability of $1 million per occurrence. Confidentiality obligations extend beyond contract termination, and all contract documents, invoices, and pricing are subject to public disclosure under Utah’s GRAMA. The vendor must be registered in E-Verify, certified as not debarred or suspended, and comply with federal and state non-discrimination laws. Failure to meet any mandatory requirements will result in disqualification, and the state may terminate the contract with cause upon ten days’ notice or without cause upon thirty days’ notice. Invoices must be submitted within thirty days of service, referencing the contract number, and payment will be processed within thirty days of receipt of a correct invoice via mail, electronic funds transfer, or the state’s purchasing card.