Creech AFB NREMT and Ambulance Service

This is a solicitation followed by a sources sought synopsis FA486121Q0011 for a commercial [NREMT and Ambulance Service] prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is conducted as a commercial item procurement using Simplified Acquisition Procedures (FAR Part 13). Requirement is as follows: NREMT and Ambulance Service at Creech AFB NV (SEE PWS ATTACHMENT) CLIN Description QTY 0001 [NREMT and Ambulance Service] The contractor shall provide State of Nevada certified or National Registered Emergency Medical Technicians (NREMT) medics and ambulances for emergency response and patient transport services required for Government beneficiaries and the general population on Creech AFB NV, as defined in the PWS Dated 23 Nov 2020. Base Year POP: 30 March 2021 - 29 March 2022 12 Months 1001 [NREMT and Ambulance Service] The contractor shall provide State of Nevada certified or National Registered Emergency Medical Technicians (NREMT) medics and ambulances for emergency response and patient transport services required for Government beneficiaries and the general population on Creech AFB NV, as defined in the PWS Dated 23 Nov 2020. Option Year 1 POP: 30 March 2022 - 29 March 2023 12 Months 2001 [NREMT and Ambulance Service] The contractor shall provide State of Nevada certified or National Registered Emergency Medical Technicians (NREMT) medics and ambulances for emergency response and patient transport services required for Government beneficiaries and the general population on Creech AFB NV, as defined in the PWS Dated 23 Nov 2020. Option Year 2 POP: 30 March 2023 - 29 March 2024 12 Months 3001 [NREMT and Ambulance Service] The contractor shall provide State of Nevada certified or National Registered Emergency Medical Technicians (NREMT) medics and ambulances for emergency response and patient transport services required for Government beneficiaries and the general population on Creech AFB NV, as defined in the PWS Dated 23 Nov 2020. Option Year 3 POP: 30 March 2024 - 29 March 2025 12 Months 4001 [NREMT and Ambulance Service] The contractor shall provide State of Nevada certified or National Registered Emergency Medical Technicians (NREMT) medics and ambulances for emergency response and patient transport services required for Government beneficiaries and the general population on Creech AFB NV, as defined in the PWS Dated 23 Nov 2020. Option Year 4 POP: 30 March 2025 - 29 March 2026 12 Months Delivery Location: Creech AFB, NV Additional certifications - NREMT Certification or State of Nevada Emergency Medical Technician Certification is required. Questions that may arise from the Solicitation, shall be asked, in writing, and sent no later than Wednesday, 17 March 2021, 14:00PM PST. Questions submitted after the aforementioned cutoff date will not be reviewed or answered. Questions shall be sent to TSgt David Kim and Mrs. Jessica Beck via email at david.kim.18@us.af.mil and jessica.beck.9@us.af.mil. All responses to questions will be posted to beta.sam.gov for viewing. Quotes (RFQs) are to be submitted electronically with pricing worksheet to TSgt David Kim and Mrs. Jessica Beck via email at david.kim.18@us.af.mil and jessica.beck.9@us.af.mil, not later than Friday, 19 March 2021 at 1200 PST. The following provisions and clauses (current through FAC 2019-01, Effective 20 Dec 2018) are applicable to subject solicitation: FAR 52.212-1 - Instructions to Offerors - Commercial Items: Applies to this acquisition. Provision Addenda: All quotes shall include the following minimum information: Completed RFQ Document, Product Specifications, Payment Terms, and/or Discount Terms, Offerors Reps and Certs, Point of Contact, Phone, Fax, Email and Proposed Statement of Work to include Delivery Schedule. IAW FAR 52.204-7 and DFARS 252.204-7004 Alt A, prospective vendors must be registered in the SAM database prior to contract award. Prospective vendors should visit the SAM website at https://www.sam.gov/portal/public/SAM/ to register. FAR 52.212-2 - Evaluation - Commercial Items: The Government will award a contract resulting from this solicitation to the responsible offeror whose offer is the lowest price, technically acceptable. This is an - all or none requirement and will be awarded on one contract. Multiple contracts will not be issued. Vendors who do not quote the entire package requested will be considered non-responsive and their quotes will not be evaluated. FAR 52.212-3 - Offeror Representations and Certifications - Commercial Items: An offeror shall complete only paragraph (b) of this provision if the offeror has completed the annual representations and certifications electronically via http://www.acquisition.gov. If an offeror has not completed the annual representations and certifications electronically at the ORCA website, the offeror shall complete only paragraphs (c) through (m) of this provision and must submit these paragraphs with their quotes. FAR 52.212-4 - Terms and Condition - Commercial Items: Applies to this acquisition. FAR 52.212-5 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items Applies to this acquisition. The following FAR clauses cited are applicable to this acquisition: FAR 52.219-28, 52.222-3, 52.222-19, 52.222-21, 52.222-37, 52.225-13, and 52.232-33. FAR 52.217-8 -- Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days prior to the expiration date of the contract. For the purpose of this contract, the date mailed or otherwise furnished to the contractor will be considered notification. FAR 52.217-9 -- Option to Extend the Term of the Contract (Mar 2000) (a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.. (b) If the Government exercises this option, the extended contract shall be considered to include this option clause. (c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 Years. (d) For the purpose of this clause, the date mailed or otherwise furnished to the contractor will be considered notification. FAR 52.252-1 - Solicitation Provisions Incorporated by Reference: This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this address: http://www.acquisition.gov FAR 52.252-2 - Clauses Incorporated by Reference: This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this address: http://www.acquisition.gov FAR 52.252-6 - Authorized Deviations in Clauses (APR 1984) (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause. (b) The use in this solicitation or contract of any DFARS (48 CFR Chp 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation. DFARS 252.212-7001 - Contract Terms and Conditions Required to Implement Statutes or Executive Orders Applicable to Defense Acquisitions of Commercial Items applies to this acquisition. The following FAR clauses cited are applicable to this acquisition: DFARS: 252.204-7003, 252.225-7002, 252.225-7002, 252.232-7003. (a)The Contractor agrees to comply with the following Federal Acquisition Regulation (FAR) clause which, if checked, is included in this contract by reference to implement a provision of law applicable to acquisitions of commercial items or components. (6)(i) X 252.225-7001, Buy American and Balance of Payments Program (29)(i) ____ 252.247-7023, Transportation of Supplies by Sea (MAY 2002) (10 U.S.C. 2631). (ii) ____ Alternate I (MAR 2000) of 252.247-7023. (iii) ____ Alternate II (MAR 2000) of 252.247-7023. (iv) X Alternate III (MAY 2002) of 252.247-7023. WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (DEC 2018) (a) Definitions. As used in this clause - Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization. - Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF). - Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system. - Payment request and - receiving report are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports. (c) WAWF access. To access WAWF, the Contractor shall (1) Have a designated electronic business point of contact in the System for Award Management at https://beta.sam.gov/; and (2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site. (d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the - Web Based Training link on the WAWF home page at https://wawf.eb.mil/ (e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol. (f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order: (1) Document type. The Contractor shall submit payment requests using the following document type(s): 2 in 1 (Invoice and Receiving Report) (2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract. F3G4BA (3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system. Routing Data Table* Field Name in WAWF Data to be entered in WAWF Pay Official DoDAAC F87700 Issue By DoDAAC FA4861 Admin DoDAAC** FA4861 Inspect By DoDAAC F3G4BA Service Acceptor (DoDAAC) F3G4BA (4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216- 7, Allowable Cost and Payment, as applicable. Invoice Information The contractor shall only invoice and be paid for actual hours worked. Actual hours worked do not include absences, non-duty days, and hours for continuing medical education. Only the Prime Contractor shall submit the invoice. (5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F. (g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact. Linda.c.moody4.civ@mail.mil (2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed. AFFARS 5352.201-9101 - Ombudsman (a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. (b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions). (c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM or AFISRA ombudsmen, Lt Col Aaron Judge, USAF Deputy Director of Contracting, OL- ACC Air Force Installation Contracting Agency Joint Base Langley-Eustis VA COMM: (757) 764- 5372 DSN: 574-5372 aaron.judge@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU or ARISRA level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067.(d) The ombudsman has no authority to render a decision that binds the agency. (e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer. AFFARS 5352.223-9001 HEALTH AND SAFETY ON GOVERNMENT INSTALLATIONS (NOV 2012) (a) In performing work under this contract on a Government installation, the contractor shall: (1) Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractor and Government personnel performing or in any way coming in contact with the performance of this contract; and (2) Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes. (b) The contracting officer may, by written order, direct Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract. (c) Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract. The following additional provisions or clauses are specific to this particular requirement: FAR 52.219-6 - Notice of Total Small Business Set-Aside