CRFQ-0947-ERP2700000001-1 | Server Infrastructure Refresh 2026

The West Virginia Enterprise Resource Planning Board is seeking proposals to refresh its server infrastructure through a one-time purchase contract under solicitation CRFQ-0947-ERP2700000001-1, with responses due by August 4, 2026. The scope centers on deploying a NetApp FlexPod-based solution for both production and disaster recovery environments, including storage arrays, Palo Alto firewalls, implementation services, and comprehensive training. The contract requires full compliance with NetApp FlexPod validated design standards, NSA Commercial Solutions for Classified (CSfC) requirements, and VMware- and NetApp-certified personnel. All hardware and software must be new, not refurbished, and must include a minimum of five years of 24/7 support with a two-hour response time for priority incidents. Performance is evaluated strictly on a Lowest Price Technically Acceptable basis, meaning only vendors who meet all mandatory technical and service requirements—such as fault-tolerant architecture, real-time SSL decryption, successful system integration, and delivery of as-built documentation—will be considered, with the lowest-priced compliant offer awarded. The work must be performed at West Virginia’s designated data center locations in Charleston, with F.O.B. destination delivery terms applying. The vendor is responsible for installation, firmware updates, license validation, and three days of on-site training for ERP staff covering operations, maintenance, and troubleshooting. Subcontractors are bound by the same compliance obligations as the prime contractor, and any noncompliance by subcontractors is treated as a material breach. Insurance requirements are stringent, mandating $1 million in general, automobile, and professional liability coverage, along with builders risk insurance equal to 100% of project value. Vendors must certify they have no outstanding state debt, are not participating in a boycott of Israel, and, if the contract exceeds $1 million, must disclose interested parties. Proposals must be submitted electronically via the wvOASIS portal or by paper/fax to the state’s Purchasing Division, with no password-protected or encrypted files accepted. The contract does not include federal FAR clauses but incorporates West Virginia state-specific compliance requirements, and while no explicit contract value is disclosed, the absence of completed pricing in Exhibit A means the final award amount will be determined by vendor submissions. The designated contact for inquiries and administration is Larry D. McDonnell, Buyer at the West Virginia Department of Administration.