This Sources Sought opportunity from Department Of Health And Human Services was posted on July 16, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
Crow Service Unit: Annual Elevator PM Services
Contract Overview
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This procurement opportunity under Sources Sought Notice SS-IHS1529011 is a pre-solicitation action by the Billings Area Indian Health Service, part of the Department of Health and Human Services, to identify qualified Indian Economic Enterprises capable of performing elevator maintenance and emergency services at the Crow Service Unit in Crow Agency, Montana. The requirement is exclusively set aside under the Buy Indian Act, 25 U.S.C. 47, which mandates that only Indian Economic Enterprises (IEEs) may be considered for award. An IEE must be at least 51% owned by Indians, federally recognized tribes, or Alaska Native corporations; must direct at least 51% of contract earnings to those owners; and must be managed and operated daily by Indian individuals. Respondents must submit a capability statement along with the mandatory Buy Indian Act Indian Economic Enterprise Representation Form, which serves as a self-certification of eligibility and carries legal consequences for false statements under 18 U.S.C. § 1001 and the False Claims Act. The work involves monthly preventative maintenance, annual inspections, emergency repair response within 24 hours, and continuous 24/7 emergency phone monitoring for three elevators at the facility, all performed in strict compliance with ASME A17.1, OSHA 1917.116, Dover DMC manufacturer specifications, and all applicable federal, state, and local codes. The contract is structured with a 12-month base period and four one-year option periods, potentially extending performance to five years. Contractors must demonstrate direct experience in elevator servicing, including knowledge of hydraulic systems, and must indicate their ability to operate at the Crow Agency location. No pricing information is included, as this is not a solicitation for quotes but a sources sought notice to inform acquisition planning; responses must be submitted via email to Tanya.Azure@ihs.gov by July 24, 2026, and must include the sources sought ID in the subject line. All responding entities must be registered in SAM, although no specific UEI or CAGE fields are required on the representation form. Other socioeconomic certifications are not applicable, and no evaluation factors, funding line codes, payment details, or packaging requirements are specified at this pre-solicitation stage.
General Info
Agency
NAICS
Place of Performance
Crow Agency, MT, 59022, USASet-Aside
Timeline
Submission Closed
Organization & Contact Information
Full Description
SOURCES SOUGHT NOTICEThis is a Sources Sought notice. This is NOT a solicitation for proposals, proposal abstracts, or quotations. Pursuant to 48 CFR Part 326, Subpart 326.603-3 and IHM 5.5-6, Indian Health Service must use the negotiation authority of the Buy Indian Act, 25 U.S.C. 47, to give preference to Indian Economic Enterprises (IEE) whenever the use of that authority is authorized and practicable. The Government is seeking to identify Indian Small Business Economic Enterprises (ISBEEs), Indian Economic Enterprises (IEE), and any other category of vendor capable of performing the below Indian Health Services (IHS) requirement. Any vendor responding to this notice should submit their capability statement as well as the Buy Indian Act Indian Economic Enterprise Representation Form (attached). Consistent with the revised Buy Indian Act, HHS/IHS adopted the definition of an Indian Economic Enterprise (IEE) set forth in 48 CFR 1480.201. This definition includes the following requirement, amongst others: “the Indians or Indian Tribes must, together, receive at least a majority of the earnings from the contract.”.
Instructions for submission are outlined further below.
DEFINITIONS
INDIAN ECONOMIC ENTERPRISE (IEE):
Any business activity owned by one or more Indians, Federally Recognized Indian Tribes, or Alaska Native Corporations provided that:
- The combined Indian, Federally Recognized Indian Tribe or Alaska Native Corporation ownership of the enterprise constitutes not less than 51%;
- The Indian, Federal Recognized Indian Tribes, or Alaska Native Corporations must, together, receive at least 51% of the earnings from the contract; and
- The management and daily business operations must be controlled by one or more individuals who are Indians.
DESCRIPTION OF REQUIREMENT
NAICS:
238290 Other Building Equipment Contractors
Size Standard: $22.0 Million
Location:
Crow Service Unit, Crow/Northern Cheyenne Hospital, Crow Agency, Montana.
Duration:
12 months with four option years for a total of five years.
Work Schedule and deliverables:
This requirement is for recurring monthly preventative maintenance services, annual elevator inspection services, emergency response support, and emergency phone monitoring services.
Qualifications/Requirements:
Contractor personnel shall be qualified, trained, and experienced in elevator inspection and preventative maintenance services.
The Contractor shall perform all work in accordance with applicable federal, state, local, and industry codes, standards, and regulations, including but not limited to:
American Society of Mechanical Engineers (ASME), ANSI/ASME Safety Code for Elevators and Escalators, Chapter 13.10.
Occupational Safety and Health Administration (OSHA) Regulation 1917.116, Elevators and Escalators.
Applicable manufacturer requirements for Dover DMC hydraulic elevator systems.
Any other applicable codes, regulations, safety standards, and inspection requirements governing elevator inspection, maintenance, repair, and operation.
Services needed include but are not limited to the following:
Provide all labor, supervision, equipment, tools, materials, and transportation required to perform the work.
Perform monthly preventative maintenance services on all three elevators.
Perform annual inspection services on all three elevators.
Determine whether each elevator is in safe operating condition.
Identify and report hazardous conditions, deficiencies, and systems requiring repair.
Verify that elevator equipment has not been altered except in conformity with applicable codes or regulations.
Ensure that each elevator performs in accordance with applicable inspection requirements.
Coordinate all service appointments with the Facility Supervisor or designee.
Provide all required reports within the required delivery schedule.
Perform services in a professional, safe, and workmanlike manner.
Monthly Preventative Maintenance Services
The Contractor shall perform monthly preventative maintenance services for all three elevators at the Crow Service Unit.
Monthly preventative maintenance services shall include, at a minimum:
Inspection of elevator operating components.
Verification of safe and proper elevator operation.
Lubrication, adjustment, and minor maintenance as required.
Evaluation of mechanical, electrical, hydraulic, and control systems.
Identification of deficiencies, hazardous conditions, and systems requiring repair.
Documentation of maintenance performed and conditions observed.
Annual Elevator Inspection Services
The Contractor shall perform annual inspection services for all three elevators. The Contractor shall provide all labor, supervision, equipment, tools, and expertise required to complete the annual inspections.
The Contractor shall determine whether each elevator is in safe operating condition and whether each elevator complies with applicable inspection requirements, codes, regulations, and manufacturer requirements.
Emergency Repair Response
The Contractor shall respond to emergency repair calls within twenty-four hours of notification.
Emergency Phone Monitoring Services
The Contractor shall provide emergency phone monitoring services, including 24-hour call-in services. Two emergency telephone numbers shall be provided for use if emergency telephone assistance is required.
An analog phone line and telephone are currently installed at the facility.
INSTRUCTIONS TO INDUSTRY
ISBEEs are highly encouraged to respond to this notice. However, firms must also understand that generic capability statements are not sufficient for effective evaluation of their capacity and capability to perform the work required. To be considered a capable source, responses must directly demonstrate the company’s capability, experience, and ability to provide services as shown below.
Your response must include but is not limited to the following:
- Ability to provide services to the service unit location
- Ability to perform services in accordance with standards and compliance recommendations.
- List of past jobs/contracts in the last five years providing solid waste pick up.
- Buy Indian Act Indian Economic Enterprise Representation Form
Failure to address these items in your capability statement could exclude your firm from being determined a capable IEE/ISBEE source.
SUBMISSION
Interested parties capable of performing the required services may submit a response via email to: Tanya.Azure@ihs.gov.
Interested parties shall submit their capability response as instructed above and include a copy of the Buy Indian Act Indian Economic Enterprise Representation Form. It is recommended to include the sources sought ID in the subject line.
Sources Sought ID: SS-IHS1529011. Responses received to this notice will assist in determining the acquisition strategy of the requirement.
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