Crowdfunding - District-Wide Re-Bid

The School Board of Brevard County, Florida, is soliciting responses for solicitation number 27-001-Q-DR to pre-qualify multiple non-exclusive crowdfunding service providers. The objective is to establish a pool of qualified vendors to provide externally hosted platforms for school fundraising that ensure strict compliance with FERPA and COPPA student privacy laws. Selected vendors will provide tools for project creation, donation processing, fund distribution, and reporting, with a requirement that the platform be fully operational within 30 days of the contract award and funds be disbursed within 30 days of campaign completion. Proposals must be submitted electronically via the OpenGov e-Procurement Platform by October 7, 2026, at 2:00 pm EST. Evaluation is based on a points system focusing on the fee schedule (45%), implementation plan (35%), and experience and references (15%). A critical financial constraint is that total charges, including all commissions and administrative fees, may not exceed 15% of the total funds raised per campaign. Vendors must possess at least three years of experience with K-12 institutions and provide three professional references. The contract includes rigorous data protection requirements, necessitating a Standard Student Data Privacy Agreement and the implementation of a nationally recognized cybersecurity framework. Administrative terms specify that the District will remit payment on undisputed invoices within 45 days, governed by the Local Government Prompt Payment Act. Additionally, respondents must certify compliance with drug-free workplace standards, non-discrimination policies, and the Immigration Reform and Control Act of 1986.