This Sources Sought opportunity from Department Of Defense was posted on May 12, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Cryogenic Freezers

Closed

W81K00-26-Q-A157Federal

Submission Closed05/15/2026, 03:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 339112

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DIBBS

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AI Contract Overview

The U.S. Department of Defense through the Medical Readiness Contracting Office-West at JBSA Fort Sam Houston, Texas, is conducting market research to identify capable sources for the procurement of HexaLux Cryogenic Freezers to support pathology operations at Brooke Army Medical Center. The effort, classified under NAICS Code 339112 with a size standard of 1,000 employees, seeks responses from large and small businesses including 8(a), Service-Disabled Veteran-Owned, HubZone, and Women-Owned concerns to assess competition potential and determine if the acquisition can be set aside for small businesses. The freezers must meet specific clinical performance standards including the ability to maintain precise temperature ranges between -150°C and -196°C, accommodate automated and manual monitoring via REES and Amega systems with corresponding alarm thresholds, and hold 2,900 cellular therapy bags organized across 967 racks, each measuring 25”x7”x0.5” with space for three bags. The purchase is a one-time acquisition with no required certifications, but annual maintenance support from the manufacturer is expected. This is a sources sought notice only and does not constitute a solicitation or a commitment to award a contract. The government will not reimburse any costs incurred by respondents. All submissions must be sent via email to Contract Specialist Ivette Jefferson and Contracting Officer James Davis no later than May 15, 2026, at 10:00 AM CST. Responses will inform the government’s acquisition strategy but do not guarantee future participation in procurement. The place of performance is San Antonio, Texas, and inquiries should be directed to the provided contact information under the office located at JBSA Fort Sam Houston, with the solicitation referenced as W81K00-26-Q-A157.

General Info

Department of Defense seeks suppliers for cryogenic freezers supporting pathology; small business options considered.

Agency

Department Of Defense → W40M MRC0 WestView Agency

NAICS

339112 - Surgical and Medical Instrument ManufacturingView NAICS

Place of Performance

San Antonio, TX, 78264, USA

Set-Aside

NONE

Documents

(0)

No documents available

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Timeline

PhaseClosed

PostedMay 12

Sources Sought

Response DeadlineMay 15

Deadline has passed

Submission Closed

05/15/2026, 03:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → W40M MRC0 West

Contacts2 people available

OfficeJBSA FT SAM HOUSTON, TX, 78234-4504, USA

Organization / Agency

Department Of Defense → W40M MRC0 West

View Agency Profile

Office AddressJBSA FT SAM HOUSTON, TX, 78234-4504, USA

Contacts

Ivette Jefferson

contact@example.gov

+1 (555) 000-0000

James M Davis

contact@example.gov

Full Description

The purpose of this sources sought notice is to conduct market research to determine if responsible sources exist by determining if this effort can be successfully competed and/or set-aside for Small Businesses. The proposed North American Industry Classification System (NAICS) Code is 339112 – Surgical and Medical Instrument Manufacturing which has a size standard of 1,000 employees. The Government will use this information to determine the best acquisition strategy for this procurement. The Government is interested in all large and small businesses to include 8(a), Service-Disabled Veteran-Owned, HubZone, and Women-Owned small business concerns.

The Medical Readiness Contracting Office-West (MRCO-W), JBSA, Fort Sam Houston, Texas, is seeking potential sources who can provide Cryogenic Freezers in support of the Department Pathology at Brooke Army Medical Center (BAMC), JBSA – Fort Sam Houston, Texas. The HexaLux Cryogenic Freezers must adhere to the FULL list of salient characteristics outlined in Attachment 1. This is a one-time purchase.

This is not a solicitation. This information is for planning purposes only and is not to be construed as a commitment by the Government, implied or otherwise, to issue a solicitation or award a contract. Contractors responding to this source sought notice are advised that their response does not ensure participation in future solicitations or contract awards. The Government will not reimburse any company or individual for any expense associated with preparation or participation in this research. Interested parties should e-mail responses to the Contract Specialist, Ivette Jefferson, at Ivette.y.jefferson.civ@health.mil and the Contracting Officer, James Davis, at james.m.davis1.civ@health.mil no later than 15 May 2026 by 10:00 AM CST.

Salient Characteristics - Liquid Nitrogen Freezers

Minimum Clinical Performance Requirements

- Must be able to hold a temperature probe in the interspace of the vat so the probe is not touching samples or directly into liquid nitrogen. It is used to be monitored by REES and Amega currently. Along with additional manual temperature checks as need with Liquid Nitrogen(LN) Thermometer probes.

- The alarms need to physically and audibly with the same ranges as the REES and amega systems, The vat itself needs to be able to be manually set for the ranges. Level of LN varies between models >4 inches, >6 inches, >7inches. Temperature -150- -196 degrees C

-The stem cell bags fit in a rack that has these measurements. 25”x 7”X 0.5”. It holds 3 bags per rack. 2900 cellular therapy bags/ 967 racks

Source Considerations: No requirements

Biomedical Tech Considerations: Annual maintenance supported by manufacturer

Certifications: None