Custodial Services

INTRODUCTION: Texas A&M AgriLife Research is seeking bids for custodial services. Bidders shall offer a unit price response for each line item in this bid. Please read the terms and conditions carefully. If you would like additional information concerning our purchasing procedures, please contact: Tucker Hall CTCD Buyer I Phone: 979-321-5340 Email: tucker.hall@ag.tamu.edu SUBCONTRACTING WEBINAR: A Subcontracting pre-bid webinar is scheduled for Thursday, July 30th at 2:00pm (central time). Please refer to the HUB Subcontracting Instructions document (located in the Buyer Attachments section) for additional information, including the meeting link. BID OPENING INFORMATION: Bids will be opened at the date and time specified. Bidders and/or their representative may attend the bid opening if desired. The bid opening will be held at 578 John Kimbrough Blvd., Room #417, College Station, Texas 77843. Paid visitor parking is located in the first row of Lot 97. After the bids have been evaluated, the vendor receiving a bid award from this solicitation will be issued a purchase order. TERMS AND CONDITIONS: By submitting a bid, the bidder agrees to comply with all Agency terms and conditions. These supersede any other terms and conditions issued by the bidder. INSURANCE: Prior to the commencement of any services, the awarded vendor shall provide a valid and current certificate of insurance. The vendor shall comply with and maintain all insurance coverages and limits as set forth in the attached Insurance Requirements. GOVERNING LAW: Any contract resulting from this bid solicitation shall be construed and governed by the laws of the State of Texas. PAYMENT TERMS: Net 30 days after services are rendered or upon receipt and acceptance of correct invoice, whichever is later. QUESTION SUBMISSION METHODS: Any/all questions should be addressed in writing to Tucker Hall via the Q&A Board for this invitation to bid or email at tucker.hall@ag.tamu.edu. When deemed appropriate by the Agency, questions will be answered by bid addendum. SERVICE PRICING SCHEDULE: Respondents shall provide a unit or extended price for each service identified in this solicitation. The Agency requests this information solely for bid evaluation, contract administration, purchase order documentation, and potential invoice validation purposes. While detailed service pricing is required as part of the bid submission, the Agency will accept lump-sum invoicing from the awarded contractor unless otherwise directed. The individual service prices will be combined to establish an estimated annual contract value; however, such estimate is subject to change during the term of the contract based on actual service levels and Agency requirements. CONTRACT RENEWALS: Any resulting Purchase Order may be renewed for four (4) additional years, one (1) year at a time, if mutually agreeable to both parties with all the terms and conditions remaining firm. Original Contract: Date of award - August 31, 2026 Renewal 1 of 4: September 1, 2026 - August 31, 2027 Renewal 2 of 4: September 1, 2027 - August 31, 2028 Renewal 3 of 4: September 1, 2028 - August 31, 2029 Renewal 4 of 4: September 1, 2029 - August 31, 2030 AWARD BASED ON BEST VALUE: The Agency reserves the right to accept or reject any or all bids, to waive informalities and technicalities, to accept the offer considered most advantageous and award the bid based on best value criteria. In determining what is the best value to the Agency, the Agency shall consider any or all of the following: Purchase price The reputation of the vendor and the vendor's goods or services. The quality of the vendor's goods or services. The extent to which the goods or services meet the agency's needs. The vendor’s past relationship with the Agency. The total long-term cost to the Agency in acquiring the vendor’s good or services. The length and coverage of the vendor's warranty. The delivery time.