The Department of Veterans Affairs, Veterans Integrated Service Network (VISN 3), James J. Peters VA Medical Center, Bronx New York, intends to award a sole source contract under the authority of 41 U.S.C 253(c) (1) - FAR 6.302-1 Only one responsible source and no other supplies or services will satisfy agency requirements, to Olympus America Inc, 3500 Corporate PKWY, Center Valley , PA 18034. Olympus America Inc Furnish all necessary labor, equipment, tools, materials, parts, repair services, maintenance, telephone technical/applications assistance, remote VPN monitoring/maintenance support, software updates and software upgrades and cover any zone charges on a Full Service Basis. The place of performance is Castle Point VA Medical Center, Rt.9D, Castle Point, New York, 12511. This action will result in a Firm-Fixed Price contract with a period of performance of twelve (12) months with three (4) option years. This notice of intent is not a request for quotations; Interested parties may express their interest by providing a capabilities statement NLT 27 November 2013 at 12:00 PM EST. The capabilities statement must provide clear and unambiguous evidence to substantiate the capability of the party to provide the required services. A determination not to compete this proposed contract upon responses to this notice is solely within the discretion of the Government. Verbal responses are not acceptable and will not be considered. When responding to this announcement, respondents should refer to Announcement VA-243-14-Q-0160 Notice of Intent. If after November 27, 2013, no viable responses have been received in response to this announcement, Dept of VA shall negotiate solely with Olympus America, Inc This notice of intent to award a sole source contract is not a request for competitive quotes. There will be no solicitation available for competitive quotes. Phone calls will not be accepted. The point of contact for this action is Contract Specialist, Tina Alves who can be reached at
contact@example.gov The Government anticipates the award of a firm-fixed- price contract. A determination by the Government whether to compete this proposed requirement based upon responses to this notice is solely within the discretion of the government. Information received will normally be considered solely for the purpose of determining whether to conduct a competition. Required Services: 1. Full Service contract covers for maintenance and repair of government owned Olympus Endo Works System from date of award completion a. Olympus Endo works support includes, HL7 OUTBOUND REPORTS SOFTWARE-1 DIRECTION LICENSE, IMAGE CAPTURE SOFTWARE-1 USER LICENSE, ADVANCED REPORTING SOFTWARE-3 USER LICENSE, HL7 OUTBOUND REPORTS SOFTWARE-1 DIRECTION LICENSE, HL7 INBOUND ADT AND SCHEDULING SOFTWARE-1 DIRECTION LICENSE for VA Owned equipment # SW05-0702, SW02-0702, SW07-0702-3, SW14-0702 and SW13-0702 GENERAL REQUIREMENTS: a. Requests for technical telephone support will be responded to within 2 hour. Vendor will be on site to begin repairs within eight (8) business hours of initiation of service call by the Medical Center. Repairs will be completed and unit returned fully to manufacturer specifications within 16 business hours of initiation of service call. b. Major assemblies replaced will be guaranteed against defects and/or failure for a period of one (1) year from date of installation. All other components will be guaranteed for a period of ninety (90) days. 3.3 HOURS OF COVERAGE a. All work performed under this contract will be during the hours of 0800 to 1630 and the days of Monday through Friday. Exclusions: Weekends and Federal Holidays. Overtime will only be paid for emergencies and pre-approved situations, by the Biomedical Engineering and or COTR designee. b. Emergency service will be provided at all items in accord with the above. 4. PRE-BID INSPECTION VISITS Prospective bidders are urged and expected to inspect the premises where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance, to the extent that the information is reasonably obtainable. Failure to do so will not relieve the bidder from performing in accordance with the strict intent and meaning of the specifications without additional cost to the government. Appointments can be arranged through the Contracting Officer. 5. PREVENTIVE MAINTENANCE INSPECTIONS There will be two (2) preventive maintenance inspection for each system covered to be performed during the months of October through September. 6. PARTS: All parts will be provided and replaced as necessary at no additional charge. Only new parts will be used routinely. Usage of refurbished will be subject to the approval of the Chief, Biomedical Engineering and/or COTR designee. SPECIAL REQUIREMENTS: a. The contractor must supply themselves with their own Maintenance/repair manuals along with any other diagnostic software required to properly maintain the equipment in question. b. All detectors will be covered for replacement if they're accidently dropped and damaged. c. Service representatives are required to supply the Medical Center with Material Safety Data Sheets (MSDS's) on any chemicals that are brought in to the Medical Center prior to usage. The MSDS's are to be given to the Safety Officer. A set of MSDS's must also remain at the site where the chemical is used. d. Vendors must comply with usage of Personnel Protective Gear as defined in 29CFR 19.10. e. Vendors must comply with all VA polices and regulations 9. VENDOR WILL ADVISE AS TO QUALIFICATIONS. The bidder shall be able to show evidence of reliability, ability and experience by furnishing a list of personnel who will perform under the contract, along with documentation of their competency, Manufacturer Certification and length and type of experience. Names and addresses of other concerns and/or government agencies for which comparable services are/were rendered shall be available upon request. The ability to meet the requirements and the adequacy of the information submitted will be considered by the Contracting Officer in determining the validity of the bidder. 10. TEST EQUIPMENT: The Contractor shall provide the VAMC with a copy of the current calibration certification of all test equipment which are to be used by the Contractor on VAMC's equipment. This certification shall also be provided on a periodic basis when requested by the VAMC. Test equipment calibration shall be traceable to a national standard
