DA10--Audie L. Murphy Pathology/Laboratory Medicine service is seeking to purchase Avoximeter License

*= Required Field Sources Sought Notice Page 1 of 11 This Sources Sought Notice is for informational and planning purposes only and shall not be construed as a solicitation or as an obligation or commitment by the Government. This notice is intended strictly for Market Research. This is a Request for Information only. This is NOT a solicitation for proposals, proposal abstracts, or quotations. The Department of Veterans Affairs Audie L. Murphy VA Hospital Pathology/Laboratory Medicine Service in San Antonio, Texas intends to award a brand name or equal contract award for the purchase of AVOXIMETER License. The Government is conducting a market survey to help determine the availability and technical capability of qualified service-disabled veteran-owned small businesses, veteran-owned small businesses, small businesses, HUBZone small businesses and/or other large businesses capable of serving the needs identified below. This notice of intent is for open market as well as Federal Supply Schedule items. The purpose of this notice is to gain knowledge of potential qualified sources and their size classification/socioeconomic status (service-disabled veteran owned small business, veteran owned small business, women owned small business, HUB Zone, 8(a), small business or large business, relative to NAICS 541511 with a size standard of $30M. Responses to this notice will be used by the Government to make appropriate acquisition decisions. A solicitation is not currently available. If a solicitation is issued, it will be announced on Federal Business opportunities website http://www.fbo.gov or GSA E-Buy at a later date, and all interested parties must respond to that solicitation announcement separately from the responses to this announcement. Your responses to the information requested will assist the Government in determining the appropriate acquisition method, including whether a set-aside is possible. ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 1.00 YR BASE: 1 Feb 2022 to 31 Jan 2023 BASE + 4 OPTION YEARS: REQUEST THE SOUTH TEXAS VETERANS HEALTH CARE SYSTEM (STVHCS) PERIOD OF PERFORMANCE FEBRUARY 01, 2022 THRU JANUARY 31, 2023, PRODUCT: RALS-WEB3, CUSTOMER NO. A#-00000890, LICENSE TERM: 5 YEARS. Planning UID: VA-22-00030467 COR: ERNESTO LARA, ANCILLARY TESTING COORDINATOR, +1 (555) 000-0000 EXT. 14997 RALS - WEB3 - SILVER SUPPORT SERVICES: MODULE/LICENSE COST AND DISCOUNT CHARGE: DEVICE: IL AVOXimeter 1000e MODULE, QTY 1 @ ANNUAL PRICING. METERS/INSTRUMENTS/ANALYZERS: QTY 1 @ ANNUAL PRICING. RALS SILVER SUPPORT TIER (INCL. WITH MODULE). RALS-WEB3 BROWSER BASED REMOTE ACCESS: #HOSPITALS USING WEB: QTY 1 (INCL. WITH MODULE). RESULTS INTERFACE: LIS SCRIPTED, QTY 1 INCL. WITH MODULE ADT INTERFACE: ADT IN-HOPITAL PATIENT VERIFICATION, QTY 1 (1) In Hospital ADT Incl. with Module** *HL7 LIS INTF INCL. WITH MODULE IF COMPLETED WITHIN 30 DAYS OF GO LIVE. **ADDITIONAL LIS AND ADT INTERFACES AT EXTRA COST (i.e. solicited vs. unsolicited results) MODULE CHARGE AND INTERFACING SUB-TOTAL: LICENSE TERM COST AND DISCOUNT: LICENSE TOTAL (ENTIRE TERM, BEFORE DISCOUNT) (LESS: 10% DISCOUNT FOR 5 + YEARS ANNUALIZED PAY) recognized in Option year 4. LICENSE SUBTOTAL AFTER DISCOUNT. LICENSE TOTAL (ENTIRE TERM AFTER DISCOUNTS) IMPLEMENTATION* MODULE ADD IMPLEMENTATION FEE, QTY Y - *THIS QUOTE IS VALID FOR WORK PERFORMED DURING NORMAL BUSINESS HOURS OF MONDAY THROUGH FRIDAY, 7AM - 7PM ET, EXCLUDING HOLIDAYS. ADDITIONAL FEES APPLY FOR WORK PERFORMED OUTSIDE THESE HOURS. TOTAL IMPLEMENTATION: BASE YEAR POP: OPTION 1 POP: OPTION 2 POP: OPTION 3 POP: OPTION 4 POP: TOTAL CONTRACT AMOUNT FOR LICENSE/IMPLEMENTATION/TRAINING* 1001 1.00 YR OY1: 1 Feb 2023 to 31 Jan 2024 BASE + 4 OPTION YEARS: REQUEST THE SOUTH TEXAS VETERANS HEALTH CARE SYSTEM (STVHCS) PERIOD OF PERFORMANCE FEBRUARY 01, 2022 THRU JANUARY 31, 2023, PRODUCT: RALS-WEB3, CUSTOMER NO. A#-00000890, LICENSE TERM: 5 YEARS. Planning UID: VA-22-00030467 COR: ERNESTO LARA, ANCILLARY TESTING COORDINATOR, +1 (555) 000-0000 EXT. 14997 RALS - WEB3 - SILVER SUPPORT SERVICES: MODULE/LICENSE COST AND DISCOUNT CHARGE: DEVICE: IL AVOXimeter 1000e MODULE, QTY 1 @ ANNUAL PRICING. METERS/INSTRUMENTS/ANALYZERS: QTY 1 @ ANNUAL PRICING. RALS SILVER SUPPORT TIER (INCL. WITH MODULE). RALS-WEB3 BROWSER BASED REMOTE ACCESS: #HOSPITALS USING WEB: QTY 1 (INCL. WITH MODULE). RESULTS INTERFACE: LIS SCRIPTED, QTY 1 INCL. WITH MODULE ADT INTERFACE: ADT IN-HOPITAL PATIENT VERIFICATION, QTY 1 (1) In Hospital ADT Incl. with Module***HL7 LIS INTF INCL. WITH MODULE IF COMPLETED WITHIN 30 DAYS OF GO LIVE. **ADDITIONAL LIS AND ADT INTERFACES AT EXTRA COST (i.e. solicited vs. unsolicited results) MODULE CHARGE AND INTERFACING SUB-TOTAL: LICENSE TERM COST AND DISCOUNT: LICENSE TOTAL (ENTIRE TERM, BEFORE DISCOUNT) (LESS: 10% DISCOUNT FOR 5 + YEARS ANNUALIZED PAY) recognized in Option year 4. LICENSE SUBTOTAL AFTER DISCOUNT. LICENSE TOTAL (ENTIRE TERM AFTER DISCOUNTS) IMPLEMENTATION* MODULE ADD IMPLEMENTATION FEE, QTY Y - *THIS QUOTE IS VALID FOR WORK PERFORMED DURING NORMAL BUSINESS HOURS OF MONDAY THROUGH FRIDAY, 7AM - 7PM ET, EXCLUDING HOLIDAYS. ADDITIONAL FEES APPLY FOR WORK PERFORMED OUTSIDE THESE HOURS. TOTAL IMPLEMENTATION: BASE YEAR POP: OPTION 1 POP: OPTION 2 POP: OPTION 3 POP: OPTION 4 POP: TOTAL CONTRACT AMOUNT FOR LICENSE/IMPLEMENTATION/TRAINING* 2001 1.00 YR OY2: 1 Feb 2024 to 31 Jan 2025 BASE + 4 OPTION YEARS: REQUEST THE SOUTH TEXAS VETERANS HEALTH CARE SYSTEM (STVHCS) PERIOD OF PERFORMANCE FEBRUARY 01, 2022 THRU JANUARY 31, 2023, PRODUCT: RALS-WEB3, CUSTOMER NO. A#-00000890, LICENSE TERM: 5 YEARS. Planning UID: VA-22-00030467 COR: ERNESTO LARA, ANCILLARY TESTING COORDINATOR, +1 (555) 000-0000 EXT. 14997 RALS - WEB3 - SILVER SUPPORT SERVICES: MODULE/LICENSE COST AND DISCOUNT CHARGE: DEVICE: IL AVOXimeter 1000e MODULE, QTY 1 @ ANNUAL PRICING. METERS/INSTRUMENTS/ANALYZERS: QTY 1 @ ANNUAL PRICING. RALS SILVER SUPPORT TIER (INCL. WITH MODULE). RALS-WEB3 BROWSER BASED REMOTE ACCESS: #HOSPITALS USING WEB: QTY 1 (INCL. WITH MODULE). RESULTS INTERFACE: LIS SCRIPTED, QTY 1 INCL. WITH MODULE ADT INTERFACE: ADT IN-HOPITAL PATIENT VERIFICATION, QTY 1 (1) In Hospital ADT Incl. with Module***HL7 LIS INTF INCL. WITH MODULE IF COMPLETED WITHIN 30 DAYS OF GO LIVE. **ADDITIONAL LIS AND ADT INTERFACES AT EXTRA COST (i.e. solicited vs. unsolicited results) MODULE CHARGE AND INTERFACING SUB-TOTAL: LICENSE TERM COST AND DISCOUNT: LICENSE TOTAL (ENTIRE TERM, BEFORE DISCOUNT) (LESS: 10% DISCOUNT FOR 5 + YEARS ANNUALIZED PAY) recognized in Option year 4. LICENSE SUBTOTAL AFTER DISCOUNT. LICENSE TOTAL (ENTIRE TERM AFTER DISCOUNTS) IMPLEMENTATION* MODULE ADD IMPLEMENTATION FEE, QTY Y - *THIS QUOTE IS VALID FOR WORK PERFORMED DURING NORMAL BUSINESS HOURS OF MONDAY THROUGH FRIDAY, 7AM - 7PM ET, EXCLUDING HOLIDAYS. ADDITIONAL FEES APPLY FOR WORK PERFORMED OUTSIDE THESE HOURS. TOTAL IMPLEMENTATION: BASE YEAR POP: OPTION 1 POP: OPTION 2 POP: OPTION 3 POP: OPTION 4 POP: TOTAL CONTRACT AMOUNT FOR LICENSE/IMPLEMENTATION/TRAINING* 3001 1.00 YR OY3: 1 Feb 2025 to 31 Jan 2026 BASE + 4 OPTION YEARS: REQUEST THE SOUTH TEXAS VETERANS HEALTH CARE SYSTEM (STVHCS) PERIOD OF PERFORMANCE FEBRUARY 01, 2022 THRU JANUARY 31, 2023, PRODUCT: RALS-WEB3, CUSTOMER NO. A#-00000890, LICENSE TERM: 5 YEARS. Planning UID: VA-22-00030467 COR: ERNESTO LARA, ANCILLARY TESTING COORDINATOR, +1 (555) 000-0000 EXT. 14997 RALS - WEB3 - SILVER SUPPORT SERVICES: MODULE/LICENSE COST AND DISCOUNT CHARGE: DEVICE: IL AVOXimeter 1000e MODULE, QTY 1 @ ANNUAL PRICING. METERS/INSTRUMENTS/ANALYZERS: QTY 1 @ ANNUAL PRICING. RALS SILVER SUPPORT TIER (INCL. WITH MODULE). RALS-WEB3 BROWSER BASED REMOTE ACCESS: #HOSPITALS USING WEB: QTY 1 (INCL. WITH MODULE). RESULTS INTERFACE: LIS SCRIPTED, QTY 1 INCL. WITH MODULE ADT INTERFACE: ADT IN-HOPITAL PATIENT VERIFICATION, QTY 1 (1) In Hospital ADT Incl. with Module***HL7 LIS INTF INCL. WITH MODULE IF COMPLETED WITHIN 30 DAYS OF GO LIVE. **ADDITIONAL LIS AND ADT INTERFACES AT EXTRA COST (i.e. solicited vs. unsolicited results) MODULE CHARGE AND INTERFACING SUB-TOTAL: LICENSE TERM COST AND DISCOUNT: LICENSE TOTAL (ENTIRE TERM, BEFORE DISCOUNT) (LESS: 10% DISCOUNT FOR 5 + YEARS ANNUALIZED PAY) recognized in Option year 4. LICENSE SUBTOTAL AFTER DISCOUNT. LICENSE TOTAL (ENTIRE TERM AFTER DISCOUNTS) IMPLEMENTATION* MODULE ADD IMPLEMENTATION FEE, QTY Y - *THIS QUOTE IS VALID FOR WORK PERFORMED DURING NORMAL BUSINESS HOURS OF MONDAY THROUGH FRIDAY, 7AM - 7PM ET, EXCLUDING HOLIDAYS. ADDITIONAL FEES APPLY FOR WORK PERFORMED OUTSIDE THESE HOURS. TOTAL IMPLEMENTATION: BASE YEAR POP: OPTION 1 POP: OPTION 2 POP: OPTION 3 POP: OPTION 4 POP: TOTAL CONTRACT AMOUNT FOR LICENSE/IMPLEMENTATION/TRAINING* 4001 1.00 YR OY4: 1 Feb 2026 to 31 Jan 2027 BASE + 4 OPTION YEARS: REQUEST THE SOUTH TEXAS VETERANS HEALTH CARE SYSTEM (STVHCS) PERIOD OF PERFORMANCE FEBRUARY 01, 2022 THRU JANUARY 31, 2023, PRODUCT: RALS-WEB3, CUSTOMER NO. A#-00000890, LICENSE TERM: 5 YEARS. Planning UID: VA-22-00030467 COR: ERNESTO LARA, ANCILLARY TESTING COORDINATOR, +1 (555) 000-0000 EXT. 14997 RALS - WEB3 - SILVER SUPPORT SERVICES: MODULE/LICENSE COST AND DISCOUNT CHARGE: DEVICE: IL AVOXimeter 1000e MODULE, QTY 1 @ ANNUAL PRICING. METERS/INSTRUMENTS/ANALYZERS: QTY 1 @ ANNUAL PRICING. RALS SILVER SUPPORT TIER (INCL. WITH MODULE). RALS-WEB3 BROWSER BASED REMOTE ACCESS: #HOSPITALS USING WEB: QTY 1 (INCL. WITH MODULE). RESULTS INTERFACE: LIS SCRIPTED, QTY 1 INCL. WITH MODULE ADT INTERFACE: ADT IN-HOPITAL PATIENT VERIFICATION, QTY 1 (1) In Hospital ADT Incl. with Module***HL7 LIS INTF INCL. WITH MODULE IF COMPLETED WITHIN 30 DAYS OF GO LIVE. **ADDITIONAL LIS AND ADT INTERFACES AT EXTRA COST (i.e. solicited vs. unsolicited results) MODULE CHARGE AND INTERFACING SUB-TOTAL: LICENSE TERM COST AND DISCOUNT: LICENSE TOTAL (ENTIRE TERM, BEFORE DISCOUNT) (LESS: 10% DISCOUNT FOR 5 + YEARS ANNUALIZED PAY) recognized in Option year 4. LICENSE SUBTOTAL AFTER DISCOUNT. LICENSE TOTAL (ENTIRE TERM AFTER DISCOUNTS) IMPLEMENTATION* MODULE ADD IMPLEMENTATION FEE, QTY Y - *THIS QUOTE IS VALID FOR WORK PERFORMED DURING NORMAL BUSINESS HOURS OF MONDAY THROUGH FRIDAY, 7AM - 7PM ET, EXCLUDING HOLIDAYS. ADDITIONAL FEES APPLY FOR WORK PERFORMED OUTSIDE THESE HOURS. TOTAL IMPLEMENTATION: BASE YEAR POP: OPTION 1 POP: OPTION 2 POP: OPTION 3 POP: OPTION 4 POP: TOTAL CONTRACT AMOUNT FOR LICENSE/IMPLEMENTATION/TRAINING* Avoximeter- Alere Informatics RALS SUPPLIES OR SERVICES AND PRICES/COSTS The purpose for obtaining the Remote Automated Laboratory Systems (RALS) software technology is to connect multiple devices to one data manager. The RALS software enables review and release of patient results to the LIS directly from each unit. It allows the ability to manage, update, review and troubleshoot quality control results, operator and device issues remotely. Currently we have RALS PLUS for our glucometers, i-Stats, Avoximeter, Hemochrons, Genexpert Xpress, and would like to keep the RALS-interface in place so we can monitor all devices from one DI. BASE YEAR: February 1, 2022 THROUGH January 31, 2023 CLIN DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE 0001 Provide connectivity Services in accordance with the Statement of Work. Contract Period: Base POP Begin: February 1, 2022 POP End: January 31, 2023 1 Year TOTAL BASE YEAR OPTION YEAR ONE: February 1, 2023 THROUGH January 31, 2024 CLIN DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE 1001 Provide connectivity Services in accordance with the Statement of Work. Contract Period: Option 1 POP Begin: February 1, 2023 POP End: January 31, 2024 1 Year TOTAL BASE YEAR C OPTION YEAR TWO: February 1, 2024 THROUGH: January 31, 2025 CLIN DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE 2001 Provide connectivity Services in accordance with the Statement of Work. Contract Period: Option 2 POP Begin: February 1, 2024 POP End: January 31, 2025 1 Year TOTAL BASE YEAR OPTION YEAR THREE: February 1, 2025 THROUGH January 31, 2026 CLIN DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE 3001 Provide connectivity Services in accordance with the Statement of Work. Contract Period: Option 3 POP Begin: February 1, 2025 POP End: January 31, 2026 1 Year TOTAL BASE YEAR OPTION YEAR FOUR: February 1, 2026 THROUGH January 31, 2027 CLIN DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE 4001 Provide connectivity Services in accordance with the Statement of Work. Contract Period: Option 4 POP Begin: February 1, 2026 POP End: January 31, 2027 1 Year TOTAL BASE YEAR TOTAL FOR BASE PLUS FOUR OPTION YEARS: Avoximeter Alere Informatics RALS Statement of Work DESCRIPTION OF SERVICES: The purpose for obtaining the Remote Automated Laboratory Systems (RALS) software technology is to connect multiple devices to one data manager. The RALS software enables review and release of patient results to the LIS directly from each unit. It allows the ability to manage, update, review and troubleshoot quality control results, operator and device issues remotely. Currently we have RALS PLUS for our glucometers, i-Stats, Avoximeter, Hemochrons, Genexpert Xpress, and would like to keep the RALS-interface in place so we can monitor all devices from one DI. SCOPE OF WORK The Remote Automated Laboratory Systems (RALS) Software Technology System (STS) License Agreement is part of the point of care testing connectivity software that is used to post patient test results to the electronic patient record (VISTA/CPRS). This software allows the end user to monitor tests done at the point of care and to meet numerous accreditation requirements for laboratory tests performed at the South Texas Veterans Health Care System (STVHCS), located at 7400 Merton Minter, San Antonio, Texas 78229. LOCATION This module is specific for instrumentation used for bed side critical care testing, the i-Stats I used to perform testing in all critical care units Cardiac Catherization Laboratory. PERIOD AND PLACE OF PERFORMANCE The software license agreement ensures a continuity of services for this medical center utilizing the same server which is part of this contract. The term of this license agreement shall commence as of the license effective date and shall remain in effect as long as the STS is licensed hereunder. The term of each license granted hereunder shall remain in effect for duration of the purchase order. The Technology License includes service, support, updates and hardware maintenance. The supply of RALS-Freedom for the use by Customer is governed by the terms and conditions of the RALS Software Technology System License Agreement. DELIVERABLES/SUPPLIES The contractor Alere Informatics Inc. shall provide the RALS-Freedom Avoximeter devices module and interfacing and download sites to include: 1. Software Components: RALS-interface for the Avoximeter RALS-LIS HL7 Interface (LIS is VistA). RALS Remote Connect (RRC), if applicable Other third party software, depending on system specifications. 2. Other Components: RALS User Documentation will be provided in the current medium. Standard Training, instruction and consultation for the Customer required for the use of the RALS STS. 3. Hardware Components Provided by Alere Informatics Inc. RALS Dataports if applicable Information Management System 4. Standard training, instruction, and consultation for the customer required for the use of the RALS STS. CONFORMANCE STANDARDS: The contractor s performance must be in compliance with all applicable state, federal and local laws and regulations. HOURS OF WORK: The Warranty is in effect for the entire duration of the contract. The contractor provides 24 hour, 7 days a week Technical Support by calling +1 (555) 000-0000. PREVENTATIVE MAINTENANCE: 1. The Contractor shall provide free upgrades at no cost to the medical center 2. The Contractor provides documentation of services performed. EMERGENCY REPAIR SERVICE: 24 hour, 7 days a week Technical Support by calling +1 (555) 000-0000. PARTS The contractor shall furnish all parts as described in the Scope of Work section as covered by this contract, in accordance with the Conformance Standards Section (section II). The COR and the Contractor will assure that: No other information except what is in this contract will be shared with the contractor in any follow up communication. NO VA DATA OF ANY TYPE SHALL BE TRANSFERRED FROM THE VA. The vendor will not have remote access to complete the repair(s) and preventive maintenance. ALL DATA AND ELECTRONIC MEDIA WILL NOT LEAVE THE VA. All hardrives will not leave the VA. Records Management: All records (administrative and program specific) created during the period of the contract belong to STVHCS and must be returned to STVHCS at the end of the contract. For more information, please contact the Contracting Officer s Representative (COR): Name: TBD Title: Ancillary Testing Coordinator/COR, Pathology & Laboratory Medicine Service South Texas Veterans Health Care System (STVHCS) 7400 Merton Minter San Antonio, TX 78229 Phone: TBD