DA10--Medicopia Software and Medical Supplies (VA-26-00045732)

The Department of Veterans Affairs, through its Technology Acquisition Center in Eatontown, New Jersey, is seeking information via a sources-sought solicitation for the procurement of Medicopia software and associated Zebra printer hardware to support Positive Patient Identification during specimen collection across VA healthcare facilities. The solution must integrate with VISTA electronic health records via HL7 ADT messages and Active Directory through LDAP, operate within VA’s enterprise IT environment, and comply with stringent cybersecurity standards including FIPS 140-2, NIST 800-52, NIST 800-63, TIC 3.0, Zero Trust architecture, and IPv6 compliance. Deliverables include the Medicopia software license, Zebra ZQ6H printers, on-site installation services, and ongoing support, with performance spanning a 12-month base period and four 12-month option periods totaling up to five years. Hardware must be delivered within 45 days of order receipt at the designated destination in Hampton, Virginia, under FOB Destination terms, with full responsibility for packaging, tamper-evident security, encryption during transit, and chain-of-custody documentation resting with the contractor. All products must be free of malware, meet Section 508 accessibility requirements, carry sustainable certifications such as ENERGY STAR and EPEAT, and conform to the VA Technical Reference Model. Proposals are limited to 10 pages and must be submitted via email to designated VA contracting officials by 10:00 AM Eastern Time on May 4, 2026, with file sizes not exceeding 5 MB and all transmissions encrypted using FIPS 140-2 compliant methods. Only U.S.-based entities with a valid Unique Entity Identifier may respond, and companies must disclose their size status under NAICS code 541511, with special consideration for Veteran-Owned Small Businesses verified through VetCert. Offerors must affirm compliance with cybersecurity, ICT supply chain integrity, and medical device reporting requirements, and certify that all deliverables meet accessibility and environmental standards. Personnel performing work must undergo VA privacy and security awareness training, hold required clearances per NISPOM and VA Directive 0710, and immediately report any changes in employment status, access revocation, or security incidents to the contracting office within one hour. While pricing details are not disclosed in this sources-sought notice, the eventual award may follow a trade-off or LPTA methodology based on technical compliance, and contract administration will be