This Solicitation opportunity from Minnesota was posted on September 23, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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DNR EWR All Staff Meeting

Closed

2000017443State & Local

Submission Closed10/09/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 722320

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Solicitation # QQ-129720

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704-23168QQ - HR Holiday Meal Event

Solicitation # QQ-130511

Eastern State Hospital, an agency of the Commonwealth of Virginia located in Williamsburg, is soliciting bids for a one-time purchase of a traditional holiday meal. The required catering must include a full selection of entrees and sides, with delivery scheduled for Thursday, December 10th, at 10:00 AM EST. Interested responsive and responsible bidders must submit their proposals by the deadline of October 30, 2026. This solicitation, identified as QQ-130511, is managed by Molly Turner, who serves as the primary point of contact for the procurement process.

Eastern State Hospital

POSTED

6 days ago

DEADLINE

in 3 days

AI Contract Overview

The contract is established to host the 2025 Minnesota Department of Natural Resources All-Staff Event, scheduled for December 8-11, 2025, within a 30-mile radius of either the Sauk Rapids or Brainerd DNR offices. The venue must accommodate approximately 375 attendees in a single location providing lodging, meals, and meeting spaces, with the prices for these services fixed regardless of actual attendance. The procurement emphasizes a comprehensive scope including lodging, meals, meeting rooms, audiovisual equipment, and related services, with detailed requirements outlined in multiple exhibits and attachments. The contract term spans from October 20, 2025, to April 30, 2026, with potential extensions, and mandates strict compliance with logistical, safety, and health standards, including COVID-19 protocols and PCI DSS for payment processing. The procurement process involves a three-phase evaluation: initial responsiveness and pass/fail screening, scoring based on cost (weighted at 80%), acceptance of terms, and cancellation policies, followed by a best value selection considering total points and possibly negotiations or presentations. All responses must be submitted electronically via the SWIFT portal by October 9, 2025, with a firm fixed-price structure detailed in an Excel-based Price Schedule. The contract incorporates state-specific clauses covering organizational conflicts of interest, nondiscrimination, diversity reporting, E-Verify compliance, and certifications related to workforce and equal pay, but does not reference federal FAR clauses. The agreement emphasizes responsible coordination, timely performance, and adherence to specifications, with inspection and acceptance conducted on-site at the venue, ensuring facilities meet health, safety, and quality standards before approval. Payment is contingent upon satisfactory performance, with invoices processed within 30 days, and the contract includes provisions for amendments, termination for convenience, and confidentiality, all governed by Minnesota statutes and administrative rules.

General Info

Agency

Minnesota Admin/State Procurement

NAICS

722320 - Caterers

Place of Performance

MN, USA

Set-Aside

NONE

Documents

Minnesota DNR EWR All-Staff Meeting RFP for Conference Services

11 pages · rfp

High

Responder Declarations, Exceptions, and Cost Detail Attachments for State Solicitation

6 pages · rfp

High

RFP for 2025 MN DNR All-Staff Event Venue, Lodging, and Catering

6 pages · rfp

High

State of Minnesota Contract for DNR 2025 Ecological and Water Resources Meeting

32 pages · contract-document

High

2025 Ecological & Water Resources All Staff Meeting Conference Logistics

7 pages · special-notice

Medium

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedSep 23

Solicitation

Response DeadlineOct 9

Deadline has passed

Submission Closed

10/09/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyMinnesota Admin/State Procurement

Contacts1 person available

OfficeN/A

Organization / AgencyMinnesota Admin/State Procurement

Office AddressN/A

Contacts

Kristi AntonGovernment Official

contact@example.gov

Full Description

The purpose of this Solicitation is to establish a contract for the 2025 DNR All- Staff Event. The number of attendees is an estimate only. The State does not guarantee a minimum number of lodging rooms or meals. Prices submitted in response are firm and will not be adjusted if the number of attendees falls below the estimate.
Limitations on geographic location: must be within 30-mile radius of MN DNR Office - Sauk Rapids, 1035 S Benton Drive, Sauk Rapids, MN 56379; or MN DNR Office – Brainerd, 1601 Minnesota Drive, Brainerd, MN 56401.
The required dates are Monday, December 8, 2025 through Thursday, December 11, 2025 ** If these dates are unavailable and would result in your organization not responding to this Solicitation, you are encouraged to submit an e-mail to Kristi Anton expressing this concern during the question/answer period.
We are looking for a venue to accommodate this event in one location: meals, lodging rooms, and meeting rooms for approximately 375 guests.
SEE EXHIBIT C AND EXHIBIT C, SUPPLEMENT 1 FOR DETAILS.
Cancellation Policy. State on the Price Schedule in dollar amounts any charges that could be applied if the conference is cancelled for any reason other than for insufficient funding per Exhibit A, Paragraph 3.3. If no charge is indicated on the Price Schedule, the State will not pay any cancellation fee. The cancellation fee includes all cost associated with lodging, meeting rooms, catering, audio visual equipment, and all other expenses that may be incurred by the Contractor under the Contract Terms. If the conference is cancelled, the State reserves the right to reschedule a new conference date upon mutually agreement with the Contractor.
Submitting Questions. Questions must be submitted in writing to Kristi Anton (contact@example.gov) no later than 3:00 PM CT, Thursday October 2, 2025.
Responders needing help with registration and/or assistance with navigating the SWIFT System may contact the Vendor Assistance Helpdesk at: +1 (555) 000-0000, Option #1, then Option #1 again.
General Comments
**ATTENTION BIDDERS** You must submit all responses electronically through the SWIFT portal. Please submit your price schedule as an excel document.
See line items for specifications. OSP does not accept e-mail or faxed responses. Please be aware there may be attachments included in this event. The supplier is responsible for reviewing all of the solicitation documents.
DOCUMENTS INCLUDED WITH THIS SOLICITATION: 1. Conference Request for Proposals (RFP) 2. Conference Sample Contract and Exhibits 3. RFP Attachments 4. Exhibit D Price Schedule 2026

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