Document Scanning Services

The Texas Juvenile Justice Department is seeking information on large-scale document imaging services to digitize approximately 50 million paper records currently stored in physical warehouses. The goal is to evaluate industry capabilities and estimated costs for a comprehensive digitization project that would reduce reliance on physical storage, lower long-term preservation risks, and improve access to records. The department aims to mitigate threats such as natural disasters, fire, and environmental degradation by transitioning to a digital format that supports business continuity and ensures the integrity of historical records. This initiative aligns with broader records management objectives to enhance efficiency, security, and archival sustainability. The solicitation, titled Document Scanning Services with identification number 644-26-070226, was posted on July 8, 2026, with responses due by August 7, 2026. It is issued by the Central Support and IT division of the Texas Juvenile Justice Department under the SLED classification, and all work is expected to be performed within Texas. Primary point of contact for inquiries is Evelyn Green, reachable via email or phone. The RFI does not specify a set-aside type or NAICS code and is intended solely to gather market data and pricing estimates rather than solicit formal bids at this stage.