DoDDS-E Germany and Belgium School Maintenance Program (GBSMP)

**Update 15 September 2014** With this update DoDDS-E is providing the 5th Official (SF-30) Amendment to the solicitation as well Attachment 8 "Price Proposal Summary (Updated 15 Sept)", which has been updated as detailed in the amendment. Offerors are reminded to included acknowledgements of all 5 Official Amendments in their proposals (Volume IV) as instructed in the Addendum to FAR 52.212-1. Lastly the required response date/time remains Monday the 22nd of September at 3:00 PM (Mainz-Kastel, Germany Local Time). **Update 13 September 2014** With this update DoDDS-E is providing the 4th Official (SF-30) Amendment to the solicitation as well as the following updated documents: Attachment 8 "Price Proposal Summary (Updated 13 Sept)"; Exhibit D, "School Area Measurements (Updated 13 Sept)"; and Exhibit E.2, "DoDDS Europe Area Office Site Plan (Updated 13 Sept)". Offerors are reminded to included acknowledgements of all 4 Official Amendments in their proposals (Volume IV) as instructed in the Addendum to FAR 52.212-1. Lastly the required response date/time has been extended to Monday the 22nd of September at 3:00 PM (Mainz-Kastel, Germany Local Time). **Update 3 September 2014** With this update DoDDS-E is providing the 3rd Official Amendment (SF-30) to the solicitation in order to provide the Government's responses to final questions received from industry. Please note that revisions have been made to Attachment 9, which is provided with this update, as detailed in the amendment. Furthermore, Amendment 2 (SF-30) is now provided as it was identified that it had failed to upload in the previous update provided on the 29th of August. Offerors are reminded to ensure that they provide signed copies acknowledging each of the 3 official amendments as detailed in the Addendum to FAR 52.212-1, "Proposal Preparation and Submission Instructions". *Update 29 August 2014** With this update DoDDS-E is providing the 2nd Official Amendment (SF-30) to the solicitation in order to provide the Government's responses to questions received from industry. Revisions have been made to the PWS, Addendum to 52.212-1, and Addendum to 52.212-2 and are highlighted in blue in this amendment. Furthermore, the following attachments have been updated and are included in this notice: Attachment 2 Category 1 - Minimum Performance Requirements (Facilities Maintenance Project Work); Attachment 4 - Category 3 - Minimum Performance Requirements (Custodial Services); Attachment 9 - Labor Category & Material Handling Rate Pricing Schedule; Exhibit D - School Area Measurements; Exhibit E.5 - Wetzel ES; Exhibit E.6 - Vilseck ES; Exhibit E.7 - Brussels EHS; Exhibit W - Lunch Room Custodial Services. Lastly, a conform copy of the solicitation after the 2nd official amendment is provided with this announcement. *Update 23 August 2014** With this update DoDDS-E is providing an amendment to extend the due date for proposals to 19 September 2014. Offerors are advised that the Government is currently working to respond to all questions received and anticipates that all answers will be posted to FBO on or about Wednesday the 27th of September 2014. **Update 16 August 2014** With this update DoDDS-E is providing the agenda and sign-in sheets for the Official Site Visits that occurred on 12 & 14 August in Ramstein and Wiesbaden respectively. Additionally, the slides presented at the Pre-Proposal Conference on 15 August 2014 and the sign-in sheet are provided in this update. Furthermore, due to feedback received at the Pre-Proposal conference, DoDDS-E, has considered, and is granting a two day extension to the deadline to request additional site visits that was detailed in the Addendum to FAR 52.212-1, Section IX "Site Visits". Additional site visits will be accommodated upon request; however, all requests for additional site visits shall be emailed to Andrew.Christen@eu.dodea.edu no later the end of the day on Sunday the 17th of August 2014. Lastly, the following link is provided to access a recorded SchooldudeTM Webinar session for any offerors who were unable to attend the sessions provided on 11 & 13 August 2014. https://cc.readytalk.com/play?id=2xgtt5 **Update 2 August 2014- Only the Exhibits will be Explicit Access Controlled. Offerors shall follow all instructions below to receive access to the Exhibits.** The Department of Defense Dependents Schools Europe (DoDDS-E) hereby is releasing Solicitation HE1280-14-R-0008 for the Germany and Belgium School Maintenance Program (GBSMP). Provided with this modification/amendment is an Explicit Access Request Form that is required to be completed and submitted in accordance with the below instructions in order to view the RFP/Solicitation and all attachments: To obtain access to the RFP/Solicitation, once posted, companies must register and obtain a userid and password from www.fbo.gov. In addition, interested vendors must complete and submit the attached Solicitation Restricted Access Request. This form must be sent via e-mail to Andrew.Christen@eu.dodea.edu by those interested and eligible to submit proposals before access to the restricted documents will be granted. Please ensure the subject line of the e-mail reflects the correct solicitation number and "Solicitation Restricted Access Request GBSMP." Included in the solicitation announcement Offerors will find the following documents: SF1449 - Solicitation, HE1280-14-R-0008 Cover Sheet Attachments 1-11 Exhibits A-Z Important Dates: 11 August 2014 - SchoolDudeTM Webinar 12 August 2014 - Site Visit (Ramstein Complex) 13 August 2014 - SchoolDudeTM Webinar 14 August 2014 - Site Visit (Wiesbaden) 15 August 2014 - Pre-Proposal Conference (See Attachment 10) 18 August 2014 - Questions Due 2 September 2014 - Proposals Due All future information concerning this acquisition will be posted solely through FEDBIZOPPS. Interested parties are responsible for monitoring this site for the most up-to-date information about this acquisition. All contractors doing business with the Federal Government must be registered in the System for Award Management (SAM) database. The website for registration is www.sam.gov. (**End Update 2 Aug**) ___________________________________________________________________________ The Department of Defense Dependents Schools Europe (DoDDS-E) intends to issue a Request for Proposal (RFP)/Solicitation - HE1280-14-R-0008 - for the acquisition of Facilities Maintenance, Repair, and Inspection, Grounds Maintenance and Custodial Services to support the DoDDS-E Schools located in Germany and Belgium. The DoDDS-E Acquisition will be an Indefinite Delivery Indefinite Quantity (IDIQ) type contract with task orders being issued on a Firm Fixed Price basis. The contract will be issued for a Base Period and Two (2) One-Year Option Periods. DoDDS-E supports and maintains forty-four (44) schools, two (2) District Offices, one (1) Area Office related to this procurement with approximately 5.22 Million Square Feet/484,942 Square Meters of space." Services to be performed include the following categories: 1) Building Maintenance & Repair / Project work for all locations; 2) Grounds Maintenance for all locations; and 3) Custodial for all locations. The performance based services for this acquisition include, but are not limited to: preventative building maintenance, repairs, modification or alterations (including minor construction) of the facility; custodial services; lunchroom / pre-school classroom custodial support; management and inspection of facility systems; grounds maintenance; refuse collection / recycling / hazardous waste management. To effectively provide these services, the Contractor shall manage work orders and service calls, effectively manage custodial services and grounds maintenance, implement a quality control program, conduct preventative maintenance, conduct facility inspection and perform minor construction. The Contractor shall provide all management, supervision, labor, materials, supplies, transportation, repair parts, tools and equipment, and shall plan, schedule, coordinate and ensure the effective and economical operation, maintenance and repair of all school and office facilities and systems. The Contractor will professionally manage resources to ensure sustainability, reliability and cost efficiency to ensure superior customer satisfaction by providing the services in a timely, efficient and effective manner. DoDDS-E is seeking services that incorporate the "best practices" that industry normally accords to Educational Facilities. DoDDS-E also seeks a contractor that possesses the resources and technical expertise to keep mission critical facilities and their operating systems in effective working order. This acquisition will be conducted using Full and Open Competition Procedures. The North American Industry Classification System (NAICS) Code is 561210-Facilities Support Services and the size standard is $35.50M. The Government intends to make a Best Value Source Selection Decision using the Tradeoff Process in accordance with FAR Part 15. The directions for proposal submission will be included in the solicitation. This will be an electronic solicitation release; no hard copies will be mailed. TELEPHONE, E-MAIL AND FAX REQUESTS WILL NOT BE ACCEPTED. Offerors contemplating competing for this contract award are asked to carefully review the PWS, the solicitation and related documents. All documents applicable to this solicitation notice will be available via internet at http://www.fedbizopps.gov. It is the responsibility of each offeror to review FedBizOpps for Notice of Amendments, Updates and/or Changes to current information. This office is NOT responsible for providing you with notifications of any changes to this solicitation. The specifications and all notifications of changes to this solicitation and for any posted changes or amendments to this solicitation will only be made available through FedBizOpps. All responsible sources may submit a proposal which shall be considered by the agency. The Solicitation HE1280-14-R-0008 is anticipated to be issued on or about 01 August 2014 and a Pre-Proposal Conference is tentatively scheduled for the 11th of August 2014 in Wiesbaden Germany. (Registration forms will be provided for vendors to RSVP when the solicitation is released) Pre-Proposal Conference Location: USAG Wiesbaden Wiesbaden Entertainment Center Bldg. 7891 Mississippi Strasse 65189 Wiesbaden Germany