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E21 PRCA HVAC REPLACEMENT

Active
140R3026Q0143Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

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The Bureau of Reclamation is soliciting quotes for the replacement of two roof-mounted HVAC systems with new ground-mounted electric dual heat and air-conditioning units at the Planet Ranch Conservation Area near Parker, Arizona. The project involves two single-story bunk houses, approximately 3,000 and 2,400 square feet respectively. The scope of work includes site inspections, Manual J load calculations, design and construction planning, the installation of concrete pads, and the installation of new units, air handlers, insulated metal ductwork, and thermostats. The contractor is responsible for the legal disposal of all removed materials and must ensure all electrical work meets NEC 2026 standards. The estimated magnitude of the project is between $100,000 and $200,000, with a performance period of 90 days from the notice to proceed, and a final completion deadline of January 31, 2027. This requirement is a 100% small business set-aside under NAICS code 238220. The government intends to award one firm-fixed price purchase order based on a best-value determination considering technical approach, experience, past performance, and price. Due to the remote location and primitive road access, contractors must plan accordingly for transportation, though the government will provide a telehandler for removing existing roof units and offer the option for personnel to stay in the bunk houses. Compliance with the Davis-Bacon Act, OSHA, and Reclamation Safety and Health Standards is mandatory. Awardees must be active in the System for Award Management and provide a certificate of liability insurance within 10 days of award. Payments will be processed electronically through the Invoice Processing Platform.

General Info

Agency

Department Of The Interior → Lower Colorado Regional Office

NAICS

238220 - Plumbing, Heating, and Air-Conditioning Contractors

Place of Performance

NV

Set-Aside

SBA

Documents

(6)

Contract Price Schedule

PDF•price-schedule

Planet Ranch HVAC Replacement SOW

PDF•sow

Provisions and Instructions Attachment 3

PDF•provisions

RFQ 140R3026Q0143 HVAC Replacement

PDF•rfq

Wage Determination AZ20260029

PDF•wage-determination

Clauses Incorporated by Reference

PDF•clauses

AI Contract Breakdown

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Timeline

PhaseSolicitation
Posted

Solicitation

Response Deadline

Submission deadline

Response Deadline

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Organization & Contact Information

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AgencyDepartment Of The Interior → Lower Colorado Regional Office
Contacts1 person available
OfficeBOULDER CITY, NV, 89005, USA
Organization / AgencyDepartment Of The Interior → Lower Colorado Regional Office
Office AddressBOULDER CITY, NV, 89005, USA
Contacts
Rodriguez Diane
contact@example.gov
+1 (555) 000-0000

Full Description

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Planet Ranch Conservation Area HVAC Replacement

The Bureau of Reclamation (Reclamation), Lower Colorado Basin, Multi-Species Conservation Program (MSCP), has a requirement to replace two existing HVAC systems on two bunk houses at Planet Ranch Conservation Area (PRCA). PRCA is located in a remote area outside of Parker, Arizona along the Bill Williams River. Access to the site is via an unpaved, sometimes primitive road that may be affected by weather and local conditions. Contractors should plan accordingly for transportation of personnel, materials, and equipment. Building 1 is approximately 3,000 square feet and Building 2 is approximately 2,400 square feet. Both buildings are single story houses.

To support onsite work, contractors will have the option to stay in the existing bunk houses for the duration of the HVAC replacement activities. Government-furnished heavy equipment, including a telehandler, will be available onsite for use in removing the two existing HVAC units from the roof. This equipment may be used by the contractor in accordance with Reclamation's standards for government-furnished property.

This requirement is 100% set-aside for small businesses. The applicable North American Industry Classification System (NAICS) Code 238220, Plumbing, Heating, and Air-Conditioning Contractors with a corresponding small business size standard of $19M.

The magnitude of this construction project is between $100,000.00 and $200,000.00.

This requirement will be solicited and awarded using the methods outlined in FAR Part 36, Construction Contracts, and FAR Part 13, Simplified Acquisitions. The Government contemplated award of one firm-fixed price purchase order.

Quoters are expected to download all attachments and read thoroughly in order to provide the required information with quote submittal. Failure to submit all required information can result in a quote not being considered. Please review Provisions and Instructions section of RFQ package for all required information to be submitted.

A site visit is scheduled for October 14, 2026, at 10:30 p.m., Arizona Time. Please read entire solicitation for complete details.

All questions concerning the sources sought announcement should be directed to Diane Rodriguez by email at diane_rodriguez@ios.doi.gov. Telephone questions will not be accepted. Questions are due by October 16, 2026, by 2:00 p.m., Pacific Time. All questions must be submitted via email diane_rodriguez@ios-doi.gov. Include the reference number (140R3026Q0143) in the subject line.

Registration: In order to be awarded a contract an offeror must be registered and active in the System for Award Management (SAM), http://www.sam.gov, at time of quote submittal.

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NAICS: 424410
Federal
Water Treatment Chemical SupplyThis subcontract under the Department of the Interior's Lower Colorado Regional Office involves the procurement and delivery of essential chemicals and materials for water treatment and desalting processes. The supplier is responsible for providing pH adjusters, membrane cleaning agents, and other desalting chemicals to the YDP and WQIC to support prime contractors working on Bureau of Reclamation facility projects. Key operational requirements include the timely delivery of all materials to the designated sites and strict adherence to safety regulations. The contractor must provide all necessary Material Safety Data Sheets and maintain valid DOT hazardous material transport certification to ensure compliant and safe handling of the supplied chemicals.
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NAICS: 541330
Federal
WQIC Research Facility & Analytical Laboratory Services (ALS)This subcontract with the Department of the Interior's Lower Colorado Regional Office focuses on providing essential maintenance and operational support for the Water Quality Improvement Center and Analytical Laboratory Services. The primary objective is to ensure that research-grade water treatment test rigs and laboratory analytical instruments remain fully functional to support prime contractors engaged in Bureau of Reclamation research projects. The contract requires strict adherence to ISO/IEC 17025 standards and mandates that personnel hold necessary lab safety certifications. Under NAICS code 541330, the successful provider will be responsible for delivering a fully maintained and operational research laboratory and test facility. The response deadline for this opportunity is October 2, 2026.
Engineering Services

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NAICS: 562211
Federal
A-22 Waste Disposal Facility O&MThis subcontract for the A-22 Waste Disposal Facility O&M involves the operations and maintenance of a waste disposal site supporting prime contractors on Bureau of Reclamation environmental projects. The selected provider will be responsible for waste handling, disposal monitoring, and facility maintenance, ensuring all activities utilize proper containment systems and monitoring equipment while remaining in strict compliance with EPA and environmental waste regulations. Managed by the Department of the Interior's Lower Colorado Regional Office under NAICS code 562211, the contract requires specialized hazardous waste handling certifications. The performance goal is the delivery of a fully compliant operation and maintenance program for the waste disposal site, with a response deadline set for October 2, 2026.
Hazardous Waste Treatment and Disposal

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NAICS: 561210
Federal
Yuma Desalting Plant (YDP) O&M ServicesThe Yuma Desalting Plant (YDP) O&M Services subcontract involves providing daily operations and maintenance for Bureau of Reclamation water treatment projects under the Department of the Interior's Lower Colorado Regional Office. The selected provider will be responsible for the 24/7/365 operation of desalting systems, monitoring water treatment processes, and performing routine equipment maintenance and troubleshooting. Technical requirements include the use of high-pressure pumps, desalting membranes, and water treatment control systems to ensure the continuous operational status of the YDP facility. Qualified personnel must hold state or federal water treatment operator certifications to perform these duties. This opportunity falls under NAICS code 561210 and has a response deadline of October 2, 2026.
Facilities Support Services

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