This Solicitation opportunity from Pennsylvania was posted on November 17, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Election Management and Administrative Services

Closed

PSERS RFP2025-8State & Local

Submission Closed12/17/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561110

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Request for Quotations- KG0-FY17- LIHEAP Temporary Support Staff- DCSS Vendors

Solicitation # Doc852613

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3 days ago

DEADLINE

N/A

AI Contract Overview

The contract pertains to the provision of Election Management and Administrative Services for the Pennsylvania Public School Employees’ Retirement System (PSERS), specifically for conducting elections to select trustees for the Public School Employees' Retirement Board. The procurement aims to secure a qualified, independent contractor responsible for the entire election process, including the preparation and distribution of ballots, vote validation, tabulation, and certification of results. The scope encompasses managing confidential elections involving both electronic and paper ballots across multiple constituencies, with an emphasis on maximizing participation, ensuring ballot security and secrecy, and maintaining comprehensive reporting and record-keeping. The contract period spans from June 1, 2026, through December 31, 2030, with options for renewal, and involves a fixed-cost structure based on ballots mailed and returned, with an estimated contract value ranging from half a million to two million dollars. The solicitation emphasizes strict compliance with various certifications and disclosures, including certifications of domestic workforce utilization, political contributions, and adherence to legal and security standards. Offerors are required to submit detailed technical proposals, cost worksheets, and supporting certifications, including trade secrets and confidentiality notices, through a structured two-part submission process. The evaluation process prioritizes technical merit, with a 65% weight, followed by cost considerations at 35%, and offers the possibility of bonus points for higher domestic workforce utilization. The award will be made on a trade-off basis, considering overall best value rather than solely the lowest price. The contract incorporates specific provisions for data security, personnel background checks, source code review, disaster recovery, and compliance with Pennsylvania labor laws, ensuring a secure, transparent, and compliant election process. Delivery and performance are expected to occur within 30 days of contract execution, with inspection and acceptance at the Commonwealth’s designated location, adhering to specified quality and security standards.

General Info

Agency

Pennsylvania Public School Employees Retirement System

NAICS

561110 - Office Administrative Services

Place of Performance

PA, USA

Set-Aside

NONE

Documents

Appendix G: Draft Time Schedule for Conducting Board Elections

specifications

High

Contract for Election Management and Administrative Services for PSERS Trustees

56 pages · contract-document

High

PSERS RFP 2025-8 Election Management and Administrative Services

31 pages · rfp

High

RFP 20 25-8 Proposal Cover Sheet Appendix A

1 page · rfp

High

Appendix B Domestic Workforce Utilization Certification for Services RFP BOP-1301

1 page · other

Low

Appendix C Iran Free Procurement Certification Form

1 page · other

Low

Appendix E BOP-2201 EO 2021-06 Worker Protection Form

1 page · certification-form

Low

Appendix F Cost Submittal Worksheet - RFP 2025-8

4 pages · other

Low

Appendix H Historical Election Rates of Return

1 page · other

Low

Appendix I Political Contributions Report

2 pages · other

Low

Trade Secret and Confidential Proprietary Information Notice

special-notice

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedNov 17

Solicitation

Response DeadlineDec 17

Deadline has passed

Submission Closed

12/17/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyPennsylvania Public School Employees Retirement System

Contacts1 person available

OfficeN/A

Organization / AgencyPennsylvania Public School Employees Retirement System

Office AddressN/A

Contacts

Crystal Roberts

contact@example.gov

+1 (555) 000-0000

Full Description

This RFP provides to those interested in submitting proposals for the subject procurement sufficient information to enable them to prepare and submit proposals for the Public School Employees' Retirement System's ("PSERS") consideration on behalf of the Commonwealth of Pennsylvania to satisfy a need for Election Management and Administrative Services for the Election of Public School Employees' Retirement Board Trustees.PSERS is seeking a competent, independent contractor who will accept the sole responsibility for the preparation and distribution of election ballots to the constituencies and, to receive, validate, and tabulate votes, and certify the election results.